Share Email Opening Title Executive Receptionist  About the Organization OUR MISSION Endeavors passionately serves vulnerable people in crisis through our innovative, personalized approach. We seek to provide comprehensive, effective, and innovative services that encourage growth, allowing people to build better lives for themselves, their families, and their communities. Why? Because we believe that everyone holds the capacity to grow, heal, change, succeed, and affect others positively. OUR VISION We restore dignity and improve the quality of life for the vulnerable people we serve through the benefits of our programs. We seek to unify families and communities torn apart by poverty, unemployment, or neglect by providing real, practical solutions and a path to earned income. We do this through a wide array of programs and services supporting children, families, veterans and those struggling with mental illness and other significant disabilities.   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   Shift Days   Number of Openings 1   Category Administration   Location San Antonio, TX   Description JOB PURPOSE: This position provides administrative support to the Executive staff to include the Chief Executive Officer, President & Chief Operating Officer, and Executive Assistants through various administrative functions. This position ensures the most efficient administrative procedures for projects and works with clients and customers daily. Executive Receptionist to assist in managing all administrative support related to the Executive offices.   Position Requirements ESSENTIAL JOB RESPONSIBILITIES: General Duties Manages daily assignments and ensures deadlines are met and work is completed correctly; Prepares/modifies documents including correspondence, reports, drafts, memos, and emails; Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary; Maintains office supplies by checking inventory and ordering items regularly; Respond to INFO emails and requests for information; Welcomes all guests to the Executive Suite and answer all incoming calls to ensure professional handling and directing; Retrieves web contact submissions, forward to the appropriate Program POCs, and log into database for tracking. Manage travel Handle all details associated with travel arrangements including flights, local transportation and accommodations; Track and submit receipts; Confirm travel related appointments and all other travel details. Correspondence/Presentations Draft and/or compose correspondence and presentations as assigned; Provide presentation support, Excel Spreadsheets, or other presentations; Expense Management Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports; Submit office related receipts including but not limited to supplies, mail, etc. Organization of files and records Manages files and makes copies; Ensures documents are filed and maintained on Sharepoint; Serves as keeper/tracker of organizations documents. Meeting preparation Assist in ensuring all meeting logistics are met including but not limited to reserving rooms, room set-up, and all meeting related activities; Ensure all handouts are prepared and ready in advance. Other Key Duties Conduct research as requested including but not limited to constituents and topics as assigned; Organize and maintain documents in a paper or electronic filing system(s); Shipping documents or marketing materials as necessary. Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to "Empower people to build better lives for themselves, their families, and their communities."   ESSENTIAL QUALIFICATIONS: EDUCATION: High School Diploma or GED required. Associates in business administration or relative field preferred. EXPERIENCE: Five years of experience in administration including at least two years serving executive staff, required. Proven experience in providing exemplary assistance In-depth understanding of administrative procedures Proficient in MS Office (Word, PowerPoint, Excel) An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills ADDITIONAL REQUIREMENTS: Communication skills. Executive Receptionist must be able to document and present their research and related information. Computer skills. Excellent computer skills. Proficiency in all Microsoft Office, Zoom, (and similar platforms) and SharePoint preferred. Interpersonal skills. They must make everyone feel comfortable yet know what and when to share. Organizational skills. They must adapt quickly to changing deadlines. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer’s sole discretion. Flexibility in hours required as needed for business purposes. LICENSES: Driver’s License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates.   EXCEPTIONS TO THESE CRITERIA MUST BE APPROVED BY THE DEPARTMENT HEAD.   #LI-BA1   Salary/Wage   EOE Statement Endeavors® and Endeavors Unlimited, Inc. provides equal employment opportunities to all employees and applicants for employment without regard race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a veteran in accordance with applicable federal laws. Endeavors® and Endeavors Unlimited, Inc. also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Endeavors® and Endeavors Unlimited, Inc. are "Equal Opportunity/Affirmative Action Employers."   This position is currently not accepting applications. To search for an open position, please go to http://FAMILYENDEAVORSINC.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Deputy Director of Emergency Services in San Antonio, Texas Posted on: 8/31/2023 [Apply Now] PRN Reservist in San Antonio, Texas Posted on: 9/28/2023 [Apply Now] Clinician (Intrepid) in San Antonio, Texas Posted on: 9/28/2023 [Apply Now] Financial Analyst (Intrepid) in San Antonio, Texas Posted on: 2/26/2024 [Apply Now] Follow us

 

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