Share Email Opening Title Administrative Assistant  About the Organization OUR MISSION Endeavors passionately serves vulnerable people in crisis through our innovative, personalized approach. We seek to provide comprehensive, effective, and innovative services that encourage growth, allowing people to build better lives for themselves, their families, and their communities. Why? Because we believe that everyone holds the capacity to grow, heal, change, succeed, and affect others positively. OUR VISION We restore dignity and improve the quality of life for the vulnerable people we serve through the benefits of our programs. We seek to unify families and communities torn apart by poverty, unemployment, or neglect by providing real, practical solutions and a path to earned income. We do this through a wide array of programs and services supporting children, families, veterans and those struggling with mental illness and other significant disabilities.   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   Shift Days   Number of Openings 1   Category Behavioral Health   Location El Paso, TX   Description JOB PURPOSE: Under the supervision of the Director of Behavioral Health, provides administrative support to the Director of Behavioral Health, Director of Behavioral Health Operations, and other Behavioral Health staff in El Paso through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling meetings and managing calendars, and maintaining organization records. This position ensures the most efficient administrative procedures for projects. Position preferred to work out of El Paso, TX, but may be assigned as a remote position. Demonstrate exceptional customer service, in everything you do, by placing the child, family, Veteran, or client first in support of our mission to “Empower people to build better lives for themselves, their families, and their communities.”   Position Requirements ESSENTIAL JOB RESPONSIBILITIES: General Duties Manages daily assignments and ensures deadlines are met and work is completed correctly; Prepares/modifies documents including correspondence, reports, drafts, memos, and emails; Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary; Respond to INFO emails and requests for information; As requested, track and manage overall expenses in Expense Management systems; Receive, enter, and manage expenses, invoices, receipts and submissions; Submit completed expense report in system according to deadlines; Perform administrative duties in a timely and accurate manner; Answer phones and take/forward messages; Type, print and proofread documents; Photocopy, scan and fax materials; Distribute general client correspondence; Schedule meetings for Directors; Maintain legal records and files for organization; Manage travel Handle all details associated with travel arrangements including flights, local transportation and accommodations; Track and submit receipts; Confirm travel related appointments and all other travel details. Correspondence/Presentations Draft and/or compose correspondence and presentations as assigned; Provide presentation support, Excel Spreadsheets, or other presentations; Expense Management Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports; Organization of files and records Manages files and makes copies; Ensures documents are filed and maintained on SharePoint; Serves as keeper/tracker of organizations documents. Other Key Duties Conduct research as requested by Behavioral Health Directors; Organize and maintain documents in a paper or electronic filing system(s); Shipping documents or marketing materials as necessary; And any additional duties as assigned.   ESSENTIAL QUALIFICATIONS: EDUCATION: High School Diploma or GED required. Associates in business administration or relative field preferred. EXPERIENCE: Proven experience in providing exemplary assistance 2-3 years’ experience in a larger organization preferred. In-depth understanding of administrative procedures Proficient in MS Office (Word, PowerPoint, Excel) An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills ADDITIONAL REQUIREMENTS: Communication skills. Executive Receptionist must be able to document and present their research and related information. Computer skills. Excellent computer skills. Proficiency in all Microsoft Office, Zoom, (and similar platforms) and SharePoint preferred. Microsoft Office Specialist Certification Preferred. Interpersonal skills. They must make everyone feel comfortable yet know what and when to share. Organizational skills. They must adapt quickly to changing deadlines. ATTENDANCE: Must maintain regular and acceptable attendance during business hours at such level as is determined at the employer’s sole discretion. Flexibility in hours required as needed for business purposes. LICENSES: Drivers License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates.   EXCEPTIONS TO THESE CRITERIA MUST BE APPROVED BY THE DEPARTMENT HEAD.   Salary/Wage   EOE Statement Endeavors® and Endeavors Unlimited, Inc. provides equal employment opportunities to all employees and applicants for employment without regard race, color, religion, sex, sexual orientation, gender identity, national origin, or status as a veteran in accordance with applicable federal laws. Endeavors® and Endeavors Unlimited, Inc. also complies with applicable state and local laws governing nondiscrimination in employment in every location its employees are working. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Endeavors® and Endeavors Unlimited, Inc. are "Equal Opportunity/Affirmative Action Employers."   This position is currently not accepting applications. To search for an open position, please go to http://FAMILYENDEAVORSINC.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Onsite Case Manager (Deployment to Pecos, TX) in El Paso , TX Posted on: 9/13/2023 [Apply Now] Remote Case Manager in El Paso , TX Posted on: 9/13/2023 [Apply Now] Operations Support Staff in El Paso , TX Posted on: 9/29/2023 [Apply Now] Follow us

 

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