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Title

Accounting Assistant- Accounts Payable 

Description

The Accounting Assistant for Accounts Payable is responsible for the complete accounts payable cycle while providing support to the accouting team in other areas that include understanding and preventing inventory discrepancies, maintaining records for capital expenditures, recognizing prepaid items, reconciliation of assigned general ledger accounts and for ensuring all building and equipment maintenance issues are handled in the appropriate manner.  The role requires someone who is self-motivated, proactive, and can work independently at times.

Responsibilities:

  1. Implement and develop procedures within the Department to facilitate efficient and accurate processing of invoices and payments.
  2. Develop, recommend, and implement system and procedural changes to improve the Accounts Payable area. Ability to learn and assist with migrating to new implementation of Sage Intact accounting software and scanning system.
  3. Obtain approval, code for payment, and perform data entry of all invoices/requisitions to ensure timely payment.
  4. Process and distribute Accounts Payable checks.
  5. Review all vendor statements and research and resolve outstanding issues.
  6. Maintain the accuracy and integrity of database to ensure accurate remittance information and IRS compliance.
  7. Maintain organized documentation of all Accounts Payable invoices and requisitions.
  8. Prepare monthly sales tax report.
  9. Assist with maintaining and reconciling financial schedules monthly to the general ledger.
  10. Manage relationships between Accounts Payable and internal and external customers.
  11. Order supplies for copier, change toner and drum as needed, and call and coordinate repairs as needed.
  12. Process patient refund requests weekly.
  13. Assisting with monthly expense account reconciliations.
  14. Preparation of invoices for subleases.
  15. Perform other related duties as assigned.

 

 

 

 

 

 
Position Requirements

Minimum Qualifications:

  1. Associate’s Degree or equivalent experience is required
  2. Two years work experience in a high volume fast paced office environment.
  3. Good customer service skills and ability to work with a diverse population.
  4. Experience in communicating with others effectively both orally and in writing, showing initiative to find solutions to problems or questions involving both vendors and internal personnel.
  5. Strong organizational skills, detail oriented and ability to handle multiple tasks/deadlines.
  6. Ability to work as a team member, contributing to an improvement in the workplace and showing a willingness to assist co-workers.
  7. Proficient in 10 key calculator and keyboarding, quick and accurate data entry skills are required to succeed in this position.
  8. Ability to operate computers, and skillfully utilize word processing, database, spreadsheets, and general ledger software.
  9. Professional demeanor with adherence to confidentiality.
 
About the Organization  

This position is currently not accepting applications.

To search for an open position, please go to http://Boice-WillisClinicPA.appone.com




 


 
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