| We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. |
The Communications & Marketing Administrator role is essential in streamlining Communications & Marketing Department workstreams, project management, and archiving of materials. This position is a key role that supports all members of the team and is critical to the department’s success. She/he/they conducts administrative duties for the VP, Communications & Marketing and ensures a collaborative and efficient team environment for all.
We require all employees to comply with our Mandatory Vaccination Policy. As a condition of employment individuals will be asked to provide proof of compliance to this policy
Application Requirements: Please submit a cover letter and writing sample with your resume
Responsibilities:
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Assist in the research and organization of Communications projects, campaigns and events.
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Supports department with overall organizational systems, action item tracking in (Asana) project management software, and delivering projects on deadline.
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Assists VP of Communications & Marketing in maintaining calendar, compiling meeting schedules/notes/agendas, and submitting expenses.
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Attends meetings with Communications teammates, takes notes, tracks action items, and prepares follow-up on scheduling needs or deliverables.
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Maintains professional environment while navigating confidential or sensitive subject matter.
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Organizes or gathers photos, video and other communications assets and assists Communications team members with a variety of project deliverables as needed.
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Updates website content or impact stats utilizing (Wordpress) CMS.
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Organizes and disseminates information to Communications & Marketing team as assigned.
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Ensures timely invoice payments, acquiring approvals, placing orders and submitting expenses.
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Serve as administrative liaison for Comms team with finance, travel, logistics and HR depts.
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Uploads, archives and organizes Communications content including documents, photos, video and interviews in SharePoint database and/or in Canto Digital Asset Management tool.
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Assists in onboarding new Communications staff and freelancers.
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Plans and implements team building activities in coordination with the VP.
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Assists with, and possibly travel to, CORE events and sites to support special projects.
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Other duties, as assigned.
Skills & Experience:
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Impeccable organizational and prioritization skills that enable execution of many urgent and sometimes competing tasks.
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Works quickly and efficiently under pressure, with the ability to meet tight deadlines.
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Proactive, solution-based mentality to keep projects and goals on track.
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Strong attention to detail and ensures high levels of accuracy and quality control.
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Able to take direction effectively and work well autonomously when needed.
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Experience using project management platforms (e.g., Asana).
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Experience and proficiency in Microsoft Office.
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Open to learning new software and flexible to ever-evolving priorities.
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Discrete and sensitive to humanitarian needs.
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Demonstrates a positive attitude, strong work ethic, and integrity. Must be a team player.
This role is based out of Los Angeles, with a hybrid remote and in-person work modality. The Administrator will be expected to visit the LA CORE HQ weekly.
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