Starting Pay: $17.7901 Hourly ($37,003)
After 1st Year: $18.8736 Hourly ($39,257)
After 2nd Year: $21.8422 Hourly ($45,432)
After 3rd Year: $22.3721 Hourly ($46,534)
After 4th Year: $22.9243 Hourly ($47,683)
After 5th Year: $23.5022 Hourly ($48,885)
After 6th Year: $24.1020 Hourly ($50,132)
After 7th Year: $24.7545 Hourly ($51,489)
MINIMUM QUALIFICATIONS:
Two (2) years of clerical experience and the ability to type 30 net w.p.m.
GENERAL STATEMENT OF DUTIES: Performs more difficult and complex clerical duties with limited supervision involving the processing of legal documents requiring extensive knowledge of legal procedures in the assigned area; Prepares and processes court documents required in setting cases for hearing and carrying out directions of the judge; Assists the public and attorneys in procedures relative to matters under the statutory jurisdiction of the Probate /Family Court; Reviews files and papers for accuracy, completeness, and conformance to Probate/Family Law and Court Rule, and may sign for the Judge as authorized; Performs related duties as required.
STATEMENT OF TASKS:
- Distributes forms to attorneys and the general public with basic instructions for completion and filing;
- Reviews legal documents filed by attorneys and the public to ensure the documents meet statutory, court rule, and Probate Court/Family Division procedural requirements for filing;
- Utilizes computer terminal and word processing equipment for data entry, retrieval, and word processing functions;
- Types and prepares various Probate/Family Division forms and orders;
- Certifies, posts, and makes copies of legal forms and orders;
- Reviews orders following court hearings and processes accordingly;
- Types casework reports and other correspondence from written copy or dictation equipment;
- Sorts and processes incoming mail, answering routine inquiries without supervisor's review;
- Receives payment of statutory fees, prepares receipts, and prepares Transmittal Advice for the County Treasurer;
- Answers telephone calls from attorneys and the general public regarding the processing of Probate/Family Division matters, and provides the appropriate information regarding the inquiry;
- Prepares departmental vouchers for payment of attorney fees, due process costs, and other Probate Court/Family Division invoices;
- Records court hearings using electronic recording equipment on an emergency fill-in basis;
- Reviews case files to ensure that proper documents have been filed, and initiates the necessary action to see that files are in proper order;
- Reviews case files at time of closing to ensure that files are complete and accurate, and initiates action to correct any deficiencies prior to closing;
- Records any statistics which are required for the assigned area;
- Maintains inventory of forms and supplies and reorders as needed;
- Maintains Law Library, updating volumes with pocket parts and replacing old volumes;
- Maintains a record of all law books received and distributed;
- Coordinates Probate Court/Family Division juries, mails jury notices, responds to requests for deferment and dismissal, maintains jury records, notifies jurors of adjournments, cancellations, and additional trials;
- Copies legal forms, orders, correspondence, reports, etc.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
- Good working knowledge of office practices, office and legal terminology, and equipment;
- Knowledge of Probate/Family Law and Court Rules;
- Ability to understand and follow complex oral and written directives, laws and court rules;
- Ability to make decisions applying Probate/Family Law and Court Rules;
- Ability to use a computer terminal and word processing equipment for data entry, retrieval, and Word processing functions;
- Ability to type accurately (30 net w.p.m.);
- Ability to work with highly confidential records;
- Ability to use good judgment, tact, and courtesy;
- Ability to maintain good working relationships;
- Ability to attend work regularly and work under stressful conditions;
- Demonstrated ability to work independently, collaboratively, and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion.
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