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Title

Friend of the Court - Enforcement Clerk  
Union AFSCME Circuit Court and Friend of the Court  
Pay Grade Grade 4  
Wage Scale Wage Range $18.63 - $24.23 per hour. Based on experience.  
Description

General Summary:
 

 

Under the supervision of the Friend of the Court employees in this classification perform a variety of bookkeeping, scheduling, account maintenance, enforcement, customer service and other clerical duties. Following state regulation and statute, the Enforcement Clerk has responsibility for case initiation, account maintenance and reconciliation, account audits, processing of notices and location of delinquent payers, support distribution, scheduling of hearings, and customer service. Employees in this classification may be specialized in one or more areas but are cross-trained to provide relief coverage as needed.

 

Essential Functions:
 

 

  1. Enforces court-ordered support, parenting time and medical insurance coverage and bills. Reviews accounts, verifies payments and alleged order violations, verifies employment status and income information, sends arrearage notices, initiates show causes and income withholdings, prepares orders, petitions for bench warrants and recalls same.

 

  1. Provides account information, explanations of court policy and procedure or other requested information to court clients and the general public at the counter and via telephone.

 

  1. Responds to inquiries from and communicates with clients, MDHHS (Michigan Department of Health and Humas Services) staff, law enforcement agencies and others explaining FOC policies and procedures, providing and obtaining case-related information and discussing client issues. Maintains logs and records of contacts and correspondence.

 

  1. Enforces interstate withholding cases. Provides domestic relations case information to other jurisdictions and requests enforcement of orders. Assists other jurisdictions by initiating enforcement of orders entered in those jurisdictions.

 

  1. Schedules referee hearings and settlement conferences after court order. Assigns custody, visitation and support investigations. Obtains court files and prepares hearing dockets. Starts all court ordered support reviews. Maintains tapes of all FOC referee hearings.

 

  1. Maintains and processes income tax refund offset information, modifies or deletes individuals as needed, responds to client inquiries, audits accounts, and conducts statutory administrative hearings.

 

  1. Reconciles and maintains a variety of statements and accounts. Distributes funds to appropriate accounts.

 

  1. Notifies enforcement staff of delinquent accounts and processes court ordered arrearage cancellations. Maintains, updates, and transmits monthly to credit bureaus information concerning overdue support accounts.

 

  1. Monitors cases and case processing activities to ensure that appropriate actions are taken and documents are filed. Sets up new case files, processes case modifications and wage assignments, interprets and computes all orders, prepares data entry sheets and proofs changes.

 

  1. Initiates account adjustments and credits to reflect order changes and to reflect direct payments. Corresponds with other agencies and states regarding orders and adjustments.

 

  1. Collects and reports necessary data to the MDHHS (Michigan Department of Health and Human Services) regarding certification or decertification of public assistance cases and monies collected and disbursed.

 

  1. Prepares court forms for special petitions and files appropriate order for court appointed attorneys, transfers, dismissals and consolidations.

 

  1. Prepares statistical case summaries, reports of monies on deposit, collections, or other related financial data for use both internally and externally.

 

  1. May be assigned to a particular Caseworker/Investigator or area of specialty where particular duties may differ but will require the same primary skill sets illustrated in the above duties.

 

  1. Performs other duties as required.

 

If Primary Assignment Is Account Clerk:
 

 

  1. Receives and receipts statutory fees, child support and alimony payments, balances cash receipts, posts payments and enters, updates and proofs case information. Makes deposits.

 

  1. Prepares new case files by assigning case numbers documenting pertinent case information on the case file. Interprets court orders on new accounts and enters information such as payment distribution.

 

  1. Processes returned checks and reviews report for bad addresses.


 

  1. Processes and records statutory fee collections and prepares deposits for transmittal to the funding unit or state.


 

  1. Generates computer printouts of financial data and monthly reports and monitors storage and retrieval of FOC records.

 

  1. Maintains balances of all accounts. Processes name changes. Inputs modifications of orders or other financial entries and transfers funds as necessary.

 

  1. Acts as Local Options Administrator for MiCSES. Reports and responds to computer problems. Suggests changes as appropriate.

 

  1. Performs all other duties of a Friend of the Court Enforcement Clerk.

 

If Primary Assignment Is Medical enforcement Clerk:
 

 

  1. Enforces court-ordered support, medical insurance coverages and bills. Reviews accounts, verifies payments and alleged order violations, verifies employment status and income information, sends arrearage notices, initiates and conducts show causes and income withholdings, drafts modification orders, petitions for bench warrants and recalls bench warrants and lien actions.

 

  1. Drafts stipulations, consent orders and orders pertaining to the establishment and/or modification of support.

 

  1. Appears in court to testify regarding case recommendations.

 

  1. Obtains and verifies income information, makes appropriate settlement in accordance with support guidelines and conducts settlement conferences as necessary.

 

  1. Responds to inquiries and communications from clients, MHDDS (Michigan Department of Health and Humas Services) staff, employers, law enforcement agencies and others explaining policies, procedures and case status.

 

  1. Performs all other duties of a Friend of the Court Enforcement Clerk.
 
Position Requirements

Employment Qualifications:
 

 

Education:
 

A high school diploma with supplemental vocational coursework in office management, bookkeeping or a related field.

 

Experience:
 

Two years of progressively more responsible secretarial/administrative experience.

 

Other Requirements:
 

Experience and proficiency in Microsoft Office Suite applications.

 

May be required to be commissioned by the Michigan Secretary of State as a Notary Public.

 

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

 

Physical Requirements:
 

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements):

 

Ability to access County locations.

 

Ability to use a keyboard to enter and retrieve information from a computer.

 

Ability to communicate orally and in writing.

 

Ability to perform the physical tasks associated with office operations.

 

Ability to withstand prolonged periods of sitting in front of computer.

 

Working Conditions:
 

 

Works in an office setting.

 

 

 

 

 
Full-Time/Part-Time Full-Time  
Shift Days  
Position Friend of the Court - Enforcement Clerk  
Exempt/Non-Exempt Non-Exempt  
Open Date 3/16/2023  
Location St. Joseph County Courthouse  
About the Organization The mission of St. Joseph County Government is to provide statutory and constitutional services in a fiscally responsible manner worthy of the dignity and respect of all County citizens. Non-mandated services requested by citizens shall be evaluated and prioritized within the same context of fiscal responsibility and public trust. The basis for providing such services shall include, but not be restricted to: the safety and well-being of the public, the protection and improvement of natural resources, and the expansion of economic opportunities for all citizens.


St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services.




St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short and long term disability insurance. We also offer a very generous sick and vacation package and 13 paid holidays for most positions. Pension plans are available for many of our employees as well as additional retirement options.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://StJosephCounty.appone.com

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