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Accountant, Full-time (40 hours/week) Hybrid Remote 

Category Accounting/Finance  
Position Accountant, Full-time (40 hours/week) Hybrid  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Compensation $50,000 - $55,000 annually, plus a comprehensive benefit package, which includes medical, dental, vision, life and LTD insurance, FSA, HRA, 403(b) retirement plan, paid holidays, personal business, sick leave, and vacation.  

Do you have experience with payroll and grant accounting? Imagine being just steps away from taking your break in a botanical garden or next to a mountain lion! Apply today to join our team in the Arizona-Sonora Desert Museum's Finance Department and surround yourself with the beauty of our local desert and its wildlife.


Job Title: Accountant I, Full-time (40 hours/week)
Department: Finance
Supervisor: Accounting Manager
FLSA Status: Exempt
Compensation: $50,000-$55,000 annually plus a comprehensive benefit package. Benefits include ASDM-paid life insurance and long-term disability plans. On a shared premium basis: PPO medical insurance with HRA, a choice of two dental plans, an optional vision plan, additional voluntary life insurance, optional short-term disability, and 403(b) retirement plan with ROTH option. Active staff receive a complimentary Desert Museum membership with admission passes. Staff are also eligible for discounts at our gift shops, on ASDM's Public Programs & Trips, and on our Adult Art & Photography Classes.
Prepared: March 2023
Location: Hybrid - Mostly remote with some in-office (flexible)

Primarily processes bi-weekly payroll. Applies principles of accounting to meet the operational goals of the Finance department by analyzing relevant financial information to prepare account reconciliations, general ledger entries, maintaining and processing various accounting duties.

Essential Duties and Responsibilities include but not limited to the following:

  • Performs professional accounting work in accordance with department policies and procedures.
  • Primarily responsible for processing Bi-Weekly payroll for approximately 185 employees.
  • Data entry of payroll items such as W-4’s, 403 (b) contributions, loans, garnishments, etc.
  • Review bi-weekly timesheets for accuracy and compliance with union contract and organizational policies.
  • Works closely with HR to ensure all rates of pay, deductions, retro pay, stipends, etc. have transferred correctly to payroll from HR entries.
  • Maintains accurate benefit and payroll deductions reconciliations. This includes working with Human Resources and Insurance companies to maintain accurate payroll deductions and billings.
  • Reviews and reconciles quarterly tax filing and preparation of payroll related year-end documents.
  • Prepares and/or reviews check requests for payroll related deductions.
  • Prepares monthly and annual journal entries, maintains ledgers, reconciles and analyzes reports, and general ledger entries.
  • Prepares standard and non-standard accounting reports and statements as well various spreadsheets required for financial and managerial reporting purposes.
  • Works with Accounting Manager to prepare audit schedules and reports for Worker’s Compensation, 403(b) and financial statement audits.
  • Implements changes in procedures affecting assigned function and recommends actions which will improve the functioning of the Finance department.
  • Responsible for tracking and recording deposits from various departments and sources.
  • Assist Accounting Manager with grant compliance, accounting and record keeping.
  • Works with various technical, accounting and database software and vendor internet portals.
  • Other tasks as assigned.

Supervisory Responsibilities
This position has no supervisory responsibilities.


Please note: Application review will begin immediately and will continue until the position is filled. Be prepared to include contact information for two professional references while completing your job questionnaire. Resumes should not be submitted without a completed questionnaire. If offered a position, you will be required to successfully complete a pre-employment drug screen and criminal background check as a final condition of employment.


Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
Associate’s degree in Accounting or Finance and three (3) years of experience with payroll, quarterly tax filing, and year-end processes is required. At least one year of benefit reconciliation, and experience with Ascentis is preferred.

Computer Skills
To perform this position successfully, an individual should have an advanced level of knowledge using financial and database software platforms and Microsoft Office 2016, specifically Excel and Word. Experience with Blackbaud Financial Edge. Must be able to adapt and learn evolving technologies and vendor portals such as Amazon, Amazon Advantage,, grant platforms, etc.

Other Knowledge, Skills and Abilities

  • Advanced knowledge of Generally Accepted Accounting Principles, practices, and methods of accounting, auditing, internal controls and payroll
  • Working independently from general instructions
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations
  • Willingness and availability to work a flexible schedule, including working remotely

Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures or governmental regulations.

Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning and Problem Solving Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to problem solve and research solutions independently.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Full-time remote is possible but partial on-site days required.

The above description reflects a general overview of the responsibilities and position requirements for this job classification. It is not intended to be a complete description of all duties and requirements that may be inherent in the position.

Open Date 3/8/2023  
About the Organization

The Arizona-Sonora Desert Museum is a non-profit institution dedicated to the conservation and research of the Sonoran Desert region with the goal of making the Sonoran Desert accessible, understandable, and valued. It is a fusion experience zoo, botanical garden, aquarium, art gallery, natural history museum, and research institute. The Association of Zoos and Aquariums has recognized the Desert Museum for over 25 years of continuous accreditation.

The mission of the Arizona-Sonora Desert Museum is to inspire people to live in harmony with the natural world by fostering love, appreciation, and understanding of the Sonoran Desert.

The Desert Museum is ranked on as one of the Top 10 Museums in the country and the #1 Tucson attraction. Unlike most museums, about 85% of the experience is outdoors!

Located in Tucson Mountain Park, just outside of Saguaro National Park (West), the 98-acre Arizona-Sonora Desert Museum is a fusion experience: zoo, botanical garden, art gallery, natural history museum, and aquarium.

  • 21 interpreted acres with two miles of walking paths through various desert habitats
  • 242 animal species
  • Plants from 1,200 taxa - 56,000 individual specimens
  • One of the world's most comprehensive regional mineral collections

Beyond merely an attraction, the Museum's conservation and research programs are providing important information to help conserve the Sonoran Desert region.

The Desert Museum's Art Institute inspires conservation through art education and gallery exhibits. The Museum's publishing division, ASDM Press, has produced over 40 books and guides on the natural and cultural history of the Sonoran Desert region.

EOE Statement The Arizona-Sonora Desert Museum is an E-Verify employer, an equal opportunity institution, and we are committed to creating a diverse and inclusive company culture. The Museum does not discriminate based on race, color, religion, gender identity, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or veteran status in its policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.  

This position is currently accepting applications.

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