A pioneering not-for-profit affordable housing developer and community programs initiator in New York City, Settlement Housing Fund, Inc. has worked since 1969 to create more than 9,000 apartments through 73 affordable rental and homeownership development projects. Settlement Housing presently owns and maintains 50 buildings with more than 3,100 apartments throughout New York City, with concentrations of housing and services in the Mt. Eden and Fordham Heights sections of the Bronx, Crown Heights, Brooklyn, the Lower East Side, as well as other sites throughout Manhattan. The organization is working on a growing pipeline of new construction and preservation projects throughout the city, and expanding its Resident Engagement Services to meet the housing stability needs of households leaving shelter and other at-risk tenants.
Settlement Housing Fund is the parent organization of The Crenulated Company, LTD dba New Settlement which was created in 1989 with the acquisition of 14 abandoned buildings from the City of New York. New Settlement has evolved into a robust social service organization offering a range of community-based services in education, college access, youth development, arts, workforce development, community organizing, wellness and other key services that provide important resources to the neighborhood's youth and families. New Settlement's success has been achieved through close collaboration with a wide range of educational institutions, housing and community development organizations, businesses, youth development and social service agencies - in the neighborhood, Bronx-wide, across New York and nationally. The programs at New Settlement are supported by local, state and federal government agencies, as well as foundations, corporations, organizations |
JOB SUMMARY: Reporting to the Program Director, the Intake/Data Coordinator oversees all administrative and office management functions of the New Settlement YouthBuild Program. The program serves young adults between the ages of 17-24 with barriers to education and employment. In addition to handling administrative functions, the Intake / Data Coordinator is responsible for handling student payroll, office administration and the handling of data.
Job Duties include but not limited to:
- Supports and enhances a culture that respects and honors diversity, invests in professional development and encourages self-care.
- Oversee the intake and student application process, this includes but is not limited to: greeting candidates and providing program information, capturing and tracking applications, conducting preliminary intake interviews and verifying student eligibility;
- Manage all databases - DataYB, MIS, Portal plus internal spreadsheets
- Manage student file compliance;
- Monitor student attendance and performance, maintaining records and data
- Oversee completion and processing of all W9's
- Provide monthly data reports to Program Director and Director of YouthBuild programs
- Track student and staff timesheets and submit both for payroll
- Manage program schedules;
- Act as liaison with main office regarding administrative matters, incident reports and building management issues;
- Order program supplies and goods and maintain inventory
- Enter information on student's attendance, activities, scores, and outcomes into spreadsheets and other data software as required by New Settlement YouthBuild and its funding sources.
- Assist with correspondence, filing, phone answering, copying and scanning.
- Conduct outreach and program marketing as part of the YouthBuild team
- Act with discretion
- Perform other duties as reasonably requested.
QUALIFICATIONS & EXPERIENCE:
- Ability to relate to persons of diverse backgrounds
- Associate degree or three years of experience in a related field;
- Previous experience working with youth in a community-based setting, using a positive youth development model;
- Must be a professional and able to show discretion in maintaining student and staff confidentiality
- Strong commitment to helping young people succeed in an innovative training program to reorient their lives, nurture their leadership skills, and enable them to make a difference in their community;
- Demonstrated ability to connect with and be sensitive to persons with criminal court involvement;
- Experience developing administrative systems is preferred;
- Excellent oral and written communication as well as presentation skills;
- Strong organizational skills- must be detail oriented;
- Sense of humor and nonjudgmental attitude;
- Ability to work as part of a team and multi-task;
- Ability to work some evenings and weekends.
- Bi-lingual: English and Spanish preferred
POSITION REQUIREMENTS:
- Candidates must be fully vaccinated against Covid-19 to be considered for employment. Proof of vaccination is required upon hiring. Applicants may seek medical or religious exemption from this requirement in accordance with applicable law.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.
- The ability to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
- The ability to frequently sit and reach with hands and arms.
- The ability to occasionally lift and/or move up to 20 pounds.
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
- Must be able to utilize office equipment such as desktop/notebook computers, copiers, printers, scanners, telephones, and calculators.
- The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
Employment is at will and employees will undergo 45- and 90-day check-ins during their 90-day probationary period.
NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow other instructions and to perform other job-related duties requested by their supervisor. This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.
New Settlement is proud to be an Equal Opportunity Employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an employee. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of you as an employee. You may be asked to perform other duties as required.
$30.00 - $35.00 per hour
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