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Payroll and Benefits Coordinator 

Position Payroll and Benefits Coordinator  
Full-Time/Part-Time Full-Time  
Base Wage $20.91 - $23.00 per hour based on education and experience  


The Payroll and Benefits Coordinator oversees the day-to-day needs of the payroll and benefits processes for SAL Community Services (SALCS). This role administers the employee health and welfare plans, acts as a liaison between employees and insurance providers, processes payroll, and maintains timekeeping functions while continuously improving processes and quality. This position is the payroll and benefits subject matter expert.

Essential Functions include the following. Other duties may be assigned.

  • Prepare and process payroll on a bi-weekly basis for 200+ employees to include successful submission of payroll, overtime, garnishments, adjustments and changes, voluntary and statutory deductions, exemptions, direct deposits, etc.
  • Prepare and process direct deposits on a monthly basis for 60+ 1099 independent contractors.
  • Oversee timekeeping functions and maintenance of system sustaining high-level knowledge of payroll law to ensure 100% compliance with local, federal, state, and grantor requirements.
  • Respond and troubleshoot inquiries regarding withholdings, taxes, deductions, etc. related to timekeeping and payroll.
  • Update and maintain employee information in the payroll system and maintain payroll records.
  • Post payroll to general ledger and other accounting functions as needed by CFO.
  • File and maintain all payroll information in accordance with federal, state, grant, and SALCS guidelines and regulations.
  • Track all time off accruals and leaves.
  • Provide employment verifications as needed in a prompt fashion.
  • Reconcile quarterly reports in the payroll system for accurate tax filing in accordance with federal and state guidelines.
  • Reconcile annual W-2 forms in the payroll system and distribute to employees, as needed.
  • Oversee and execute employee and 1099 payroll functions.
  • Train all new managers on timekeeping and payroll functions; provide ongoing training for all employees and managers.
  • Oversee expense and mileage reimbursement processes to ensure compliance with internal, state, and federal policies.
  • Manage and administer health and welfare plans including monthly and annual open enrollments, changes, and terminations.
  • Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Serve as the information resource to all employees regarding benefits.
  • Work with third party administrator to complete annual 5500 on a timely basis.
  • Oversee all Affordable Care Act (ACA) compliance and reporting functions such as notifications for those eligible for benefits.
  • Manage eligibility for company-sponsored 401(K), distribute and submit enrollment documents, and submit changes/terminations in accordance with state and federal regulations.
  • Maintain and track FMLA and other leaves in accordance with established policies, procedures, and state and federal statutes.
  • Monitor and complete COBRA continuation requirements to employees.
  • Reconcile all benefits statements.
  • Ensure 100% compliance with all federal and state federal laws related to benefits.
  • Generate, audit and file reports along with supporting documentation as required on a weekly, bi-weekly, monthly, etc. basis.
  • Reconcile and analyze all related general ledger accounts as necessary.
  • Conduct audits and ongoing monitoring of payroll, benefits or other programs and recommend corrective action.
  • Interpret and provide guidance and recommendations related to policies and procedures in the employee handbook.
  • Aid and/or lead preparation for audits and/or be liaison for audits that occur at any time.
  • Generate information needed for budget preparation and year-end projections.
  • Assist the Controller and/or CFO with functions, as needed, such as new accounting systems or control procedures.
  • Complete administrative functions such as prepare correspondence, make photocopies, or process mail.
  • Attend occasional meetings, trainings, etc. as needed or requested.
  • Perform customer service functions by answering employee, applicant, and director requests and questions.


  • At least two years of experience in both payroll and benefits in a larger-scale (200+ employees) environment.
  • Proficient in Microsoft Suite and HR and payroll database management.
  • Possess effective communication skills, organizational skills, be detail oriented, and be adaptable to change.
  • Must be able to present a COVID-19 vaccine record OR be willing to participate in the exemption request process as required by law.
  • Preferred: Bachelor's Degree in Business from four-year college or university with a minimum of two years related experience in both payroll and benefits.

**A combination of experience and education may be substituted for the qualifications stated previously.

Physical Demands - Regularly required to remain in a stationary position, move or traverse, and use hands, fingers, and vision to operate computers. The employee must be able to lift 10 pounds. Corrected vision and hearing aids may be used to have capacity for normal range required for seeing/hearing, greeting visitors, answering phones, and interacting with others. This position works indoors.

About the Organization Mission

SAL Community Services (SALCS) strengthens children, families, and individuals to build and enhance thriving communities.

About Us

SALCS operates Skip-a-Long Child Development Services - early care and education centers in Iowa and Illinois, The Home Child Care Network - a network of licensed and license-exempt home child care providers in both the Quad Cities and Peoria areas, Open Door - a crisis assistance program funded by IDHS to help individuals and families in crisis navigate local social services, SAL Child Care Connection - the child care resource and referral program in Peoria, IL, the Child Care Resource and Referral of Midwestern Illinois that serves the Illinois Quad Cities and surrounding counties, and Early Head Start Child Care Partnerships that serve Rock Island, Henry, and Mercer Counties in Illinois. SALCS is at the forefront of public policy and issues regarding early care and education and individual and family social services, and is dedicated to making sure all families have what they need to be successful, regardless of financial means.

EOE Statement SAL Community Services is an equal opportunity employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and shall occur without regard to actual or perceived race, creed (including religious dress and grooming practices), color, religion (or for requesting an accommodation for a religious belief), sex, age, ancestry, national origin, genetic information (as defined in Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA)), military status or discharge status, veteran status, qualified disabled veteran status, sexual orientation, gender identity or gender expression, transgenderism, marital status, citizenship status, familial status, physical or mental disability (or for requesting an accommodation for a disability), association with a disabled person(s), medical condition (including HIV or AIDS status, cancer related or genetic characteristics) arrest record (unless doing so violates contractual, funding, or licensing requirements), order of protection status, pregnancy (including conditions related to childbirth or breast feeding), homelessness or any other characteristic protected by applicable federal, state, or local law.  
Location Administration Office  
Exempt/Non-Exempt Non-Exempt  
Open Date 3/6/2023  

This position is currently not accepting applications.

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