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Musical Entertainment Student Assistant  

About the Organization Associated Students, Inc. (ASI) provides Cal Poly students with opportunities to experience life outside of the classroom through the wide variety of programs and services offered at the Cal Poly Recreation Center, Julian A. McPhee University Union, Orfalea Family and ASI Children's Center, and Cal Poly Sports Complex. Cal Poly students and full-time staff members have the opportunity to work on campus to create quality programs and services for all students. Whether you are looking for a position that supports your academic/professional goals, need to support yourself while at Cal Poly, or are looking to develop your leadership skills, ASI offers a unique and fun work experience for all of our employees. Apply to join our team today!
EOE Statement The Associated Students, Inc. is an Equal Opportunity Employer.

Position Musical Entertainment Student Assistant  
Open Date 2/28/2023  
Close Date 4/19/2023  

Musical Entertainment Student Assistant (ASI Events)


Definition and Purpose 

Under the supervision of the Coordinator – ASI Programs, the Musical Entertainment Student Assistant is responsible for implementing and developing guidelines and procedures that contribute to the development of safe, professionally managed, and well-organized musical entertainment events, including but not limited to UU Hour and Concerts. These events should strive to meet the diverse needs of the Cal Poly community. The Student Assistant will develop and implement procedures for reviewing potential entertainment, coordinating ASI staff set-up needs, parking arrangements, contract preparation, performance confirmation letters, event-related correspondence, and event evaluations. Additionally, the Student Assistant will develop and implement survey tools to project student interest with regard to potential concerts and UU Hour performances assist with volunteer training, and be available to work all scheduled events. 

ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally, they will work productively as individuals and in groups while communicating effectively.  


Educational Requirements and Qualifying Experience 

  • Must be a currently enrolled student at Cal Poly with a minimum of 6 units. All ASI student staff must have a minimum cumulative GPA of 2.0 at Cal Poly. Graduate students must carry 4 units/3.0 cumulative GPA at Cal Poly. 
  • Ability to be highly organized and have good planning skills. 
  • Excellent oral and written communication skills. 
  • Experience with program participation preferred. 
  • Experience with administration, supervision, advising, or public relations. 
  • General knowledge of program services. 
  • Experience in leadership or management. 
  • Organizational abilities and experience. 
  • Program-specific experience preferred. 
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere.  
  • Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds, specific needs, or limitations. 


Supervisory Responsibilities 

  • Ability to supervise student staff, volunteers, and/or program participants. 


Essential Duties and Responsibilities 

  • Develop a quarterly program/timeline for all musical entertainment activities. 
  • Provide ongoing evaluation of all ASI Events musical events. 
  • Devise a process of reviewing promotional material of potential entertainers including bands/solo acts, and other types of performers. 
  • Be available to work scheduled events. 
  • Develop relationships with local establishments to provide routing opportunities. 
  • Serve as liaison for musical events. 
  • Act as a runner and load in contact for all musical entertainment events. 
  • Oversight and management of musical entertainment budget. 
  • Maintain familiarity with evacuation plan for work area. 
  • Attend all mandatory meetings, workshops, and retreats. 
  • Provide quality customer service for all staff and customers. 
  • Maintain prompt office hours and follow absence procedures. 
  • Maintain a positive and professional relationship with staff and co-workers. 
  • Adhere to and enforce all ASI departmental policies and procedures. 
  • Ensure a safe environment for all participants. 
  • Commitment to student development and leadership. 
  • Act as a program ambassador at all times with extensive program knowledge. 
  • Serve as a role model. 


Diversity and Inclusion 

  • Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures.  
  • Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI). 
  • Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments.  
  • Participate in trainings and activities provided by ASI as it relates to diversity, equity, and inclusion.  


Other Duties and Responsibilities 

  • The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in ASI policy as a condition of their employment. 
  • Other duties as assigned. 


Period of Employment 

Employment with this organization is of an "at will" nature, which means that the employee may resign at any time and ASI may discharge the employee at any time with or without cause. 


Compensation and Hours 

Pay Range: $15.50 per hour; 15-20 hours needed (maximum 20 hours per week). 

Start date: 05/08/2023

The Associated Students, Inc. is an Equal Opportunity Employer. 

Date revised: 03/11/2021 

Number of Openings 1  
Location University Union  
Full-Time/Part-Time -unspecified-  
Exempt/Non-Exempt Non-Exempt  
Position Requirements

This position may require sitting, standing, walking, bending over, lifting or carrying up to 25 pounds, repetitive use of hands/arms, and eye/hand coordination.

Environmental factors include working inside, noisy, working with others, working around others and working alone.

Req Number STU-23-00018  
Shift Details None Specified 

Requires 1-2 hours per day None Specified 

Requires 3-4 hours per day None Specified 

Requires 5-6 hours per day None Specified 

Requires 7+ hours per day None Specified 

This position is currently not accepting applications.

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