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Executive Administrative Assistant  

Location Museum of Life and Science  
About the Organization The Museum of Life and Science, one of North Carolina’s top family destinations, has been a beloved Durham institution for 75 years. The Museum features 84 acres of exhibits, experiences, and outdoor exploration, including one of the East Coast's largest butterfly conservatories and a two-story science center. As an accredited zoo, the Museum is home to lemurs, black bears, endangered red wolves, and more than 140 species of live animals, butterflies, and insects. Readers of Durham Magazine, Indy Week, and Carolina Parent have repeatedly named us the top Museum in the Triangle. Charity Navigator rated the Museum, a 501(c3) nonprofit organization, 100 out of 100-- the highest possible score.

Our mission is to create a place of lifelong learning where people of all ages embrace science as a way of knowing about themselves, their community, and their world. The Museum serves our increasingly diverse community with interactive and accessible experiences that build and develop lifelong connections with science, nature, and critical thinking. The Museum partners with NASA, NOAA, the National Science Foundation, Duke University, NC State University, and the University of North Carolina on many research projects and programs.

In addition to an incredible team of co-workers, the Museum provides competitive compensation commensurate with experience, as well as a full array of employee benefits for eligible positions, including a generous 403b retirement plan with employer contributions, health, dental, and vision insurance, flex-spending plans, life insurance, long-term disability insurance, paid vacation and sick leave, nine paid annual holidays, employee appreciation events, and a family membership to the Museum.  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  

Position Objective:  Advances the Museum’s mission by acting as the President/CEO’s key partner and supporting the Board of Directors and Executive Leadership Teams. The Executive Administrative Assistant supports the CEO’s schedule, effectiveness, and efficiency with a focus on the implementation of the CEO’s vision.  


  • Provide time-sensitive support to the President/CEO as needed
  • Support CEO in creation of presentations, reviewing communications and attention to detail
  • Structure the CEO’s schedule, identifying critical public events and programs, and prioritizing internal and external meetings
  • Proactively identify opportunities to improve museum systems, communications, and processes
  • Provide ideas and feedback to improve Museum culture
  • Coordinate and act as central planner for Leadership, Executive Teams, and broader Museum participation in conferences
  • Coordinate communication, contacts, and collateral material for Museum’s governmental relations efforts
  • Take on project management as bandwidth and opportunity allow
  • Coordinate activities for and act as a highly responsive liaison for Board of Directors, including uploading documents to the Board portal, coordinating timely mailing of board packets, meeting locations/connection and refreshments, transcription of minutes, supporting all committee’s meetings and sending communications from Board and committee chairs as needed
  • Know and model adherence to Museum policies and procedures, with a focus on safety
  • Engage with Museum visitors in a positive and helpful way to support an enjoyable and safe guest experience
  • Prioritize the Museum’s values of inclusion and kindness in all interactions with staff/volunteers/guests


Actual Pay Rate: $50,000- $55,000/annually

Position Requirements


  • Associate degree or equivalent experience
  • Demonstrated professionalism, with the ability to work with high-level board/government officials
  • Proven office and time management skills
  • Excellent comprehension and listening skills; able to be concise or provide broader context
  • Excellent oral and written skills
  • Superior attention to detail
  • Technology Wiz; standard office software experience, including Microsoft Suite, Google Docs, Zoom, and Airtable
  • Self-starter who works well independently and under pressure
  • Maintains a high degree of confidentiality
  • Manages multiple projects at once and multi-phase projects
  • Works occasional evenings and weekends


  • BA/BS or advanced degree
  • Experience with Non-profit and/or Board of Directors
  • Interest in science and supporting education
  • Appreciation for Museum’s mission and the value of science to the community
Shift Days  
Pay Range $50,000-$55,000 annually  
EOE Statement The Museum of Life and Science is committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, creed, age, national origin or ancestry, ethnicity, sex, sexual orientation, gender identity or expression, disability, military or veteran status, or any other category protected by federal, state, or local law. In addition, we will provide reasonable accommodation for individuals with disabilities to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. As an equal opportunity employer, we value the differences and benefits that a diverse culture brings. Join us!
Category Administration  

This position is currently accepting applications.

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