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Staffing Assistant (228) 

Category Nursing Administration - 6017  


  • The Staffing Assistant is responsible for facilitating the assignment of associates through collaboration with nursing leadership to ensure that staffing is adequate to meet patient needs.
  • The Staffing Assistant also is responsible for bed control, under the supervision of the Director of Nursing Administration, ensuring patients are placed in the proper care area.
  • The staffing assistant is also responsible for duties to the clinical education department.
  • Duties for clinical education include, but are not limited to, administrating job shadow process, onboarding of students for nursing clinicals, and maintenance of affiliation agreements with academic institutions.
  • This job description describes the general nature and level of work performed for this position.
  • It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills requested.



  • Must be able to type 65 words per minute using word processing software.
  • Numerical ability to calculate and compile statistics.
  • Basic knowledge in use of network computer programs.
  • Basic knowledge in use of office equipment such as copier, printer, scanner, FAX and calculator.
  • Evidence of good grooming and professional conduct.
  • Ability to function well under stressful and/or emergency situations.
  • Evidence of good communication skills, verbal and written.
  • Ability to follow directions accurately.
  • Ability to perform the essential functions of the job with or without reasonable accommodations.
  • Desire and ability to cooperate with and/or under the direction of others.
  • Possesses a sense of responsibility, initiative, honesty, resourcefulness, patience and congeniality.
  • Demonstrates courteous telephone and visitor communication.


  • Associate can deliver care/service appropriate to patients and customers.
  • Stays abreast of staffing needs throughout day, adjusting accordingly and notifies appropriate leadership of high census and/or issues.
  • Assists with provision of appropriate staffing for evening shift through communication with unit Charge Nurses and calling staff in or off as needed.
  • Ensures that pertinent information regarding staffing is provided to evening and night shift supervisors in timely and accurate manner.
  • Serves as primary contact for scheduling agency.
  • Assures that all required documentation is obtained prior to orientation.
  • Maintains daily staffing sheets.
  • Completes timesheets on Kronos for Quality Resources and Acute Care Services departments.
  • Distributes paychecks for Quality Resources and Acute Care Services departments.
  • Monitors time and attendance and notifies appropriate individuals every two weeks of any associate exceeding time and attendance policy.
  • Reviews, correlates and processes agency invoices for payment.
  • Maintains skill in the use of Microsoft Excel.
  • Inputs data for nursing hour statistics.
  • Maintains database for tracking dates of associates' hiring, transferring and termination.
  • Develops and maintains other databases as requested.
  • Verbal communication is professional in tone and manner.
  • Written and electronic communication is professional and courteous.
  • Provides leadership with timely and accurate feedback regarding associate needs/concerns.
  • Directs associates to appropriate leadership for problem-solving of issues/concerns.
  • Ensures patient and associate confidentiality is maintained by limiting information to appropriate leadership and setting.
  • Accesses information on a "need to know" basis and processes documents in a manner that maintains confidentiality.
  • Effectively manages change and participates in a positive and proactive manner.
  • Promotes teamwork in the department, hospital and community through actions and words.
  • Uses tact and discretion during conflict situations. Advocates "Character First" and consistently role models associated characteristics including flexibility, discretion, patience and self-control.
Position Requirements


  • High school education required. Degree, Associates or Bachelors, preferred with courses in English, communication, keyboarding and math.
  • Completion of medical terminology course or proficiency demonstrated by passing of written exam.
  • Functional understanding of computers including use of Microsoft Office, Word, Excel, and PowerPoint. Mandatory Continuing Education: Customer Service, Fire and Safety, Corporate Compliance (including Confidentiality), Infection Control, and education required by regulatory, accreditation bodies, scope of practice, and/or Hancock Regional Hospital.
Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Resubmittal due to closure after 120 days open?  
Number of Openings  
Position Staffing Assistant (228)  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Open Date 2/17/2023  
Location Hancock Regional Hospital  
About the Organization YOUR HEALTH IS OUR LIFE

Hancock Health is an Indiana-based, full-service healthcare network serving Hancock County and the surrounding areas. Our health system includes Hancock Regional Hospital, Hancock Physician Network and more than 20 other healthcare facilities, such as wellness centers, women's clinics, family practices, and the Sue Ann Wortman Cancer Center.

A Caring Community Partner
Our goal at Hancock Health is simple: To give every person the personalized attention necessary for a happy, healthy life. Our mission, vision, and values embody this goal.

To be a Caring Community Partner by healing, improving health and wellness, alleviating suffering, and delivering acts of kindness one person at a time.

To be nationally recognized for kindness in the delivery of excellent quality patient care, efficient and effective operations, the adoption of proven technologies, the creation of a positive workplace environment, and excellence in community service.

Exceptional | Honorable | Devoted | Reliable | Kind  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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