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Title

Court Liaison Secretary - Prosecutor  
Union AFSCME General  
Pay Grade Grade 4  
Wage Scale Starting Wage $18.63 per hour. Wage Scale $18.63 - $24.23 per hour based on experience.  
Description

General Summary:

 

Under the supervision of the Prosecutor, performs a variety of administrative and clerical support tasks for the Prosecutor’s Office. Incumbents in the classification may have a primary court assignment and are called upon to support or substitute for other office secretaries as needed. The majority of tasks emphasize legal document preparation, file maintenance, scheduling and typing. Employees in this classification are exposed to sensitive issues and confidential information requiring considerable discretion and confidentiality.

 

Essential Functions:

 

  1. Prepares and types legal forms and documents such as criminal and civil complaints, warrants, summons, subpoenas, petitions, declarations, notices to appear, opinion, motions, case briefs and trial notices, as well as reports and correspondence. Proofreads for accuracy and completeness. Must meet daily deadlines and prioritize work.

 

  1. Proofreads and corrects draft and final copy materials for appropriate and consistent format, accuracy of information, punctuation, spelling and grammar.

 

  1. Communicates, interacts and explains situations and issues to difficult customers along with receiving and screening telephone calls; recording messages with telephone and walk-in visitors.

 

  1. Maintains regular communication with all three courts to ensure efficient processing of work, obtaining and relaying information and resolving problems.

 

  1. Prepares calendars and subpoenas for service, manages witness related information, and makes work scheduling adjustments when necessary.

 

  1. Provides data processing liaison for the office, including coordinating computer hardware and software with Prosecuting Attorneys’ Association and performing system updates, assisting attorneys and other staff on system features and new technologies, performing system back-ups, and working with providers to resolve system inquiries and problems.

 

  1. Works cooperatively to develop a balanced workload between position incumbents and monitors workloads for the timely completion of all tasks.

 

  1. Responds to inquiries regarding procedural and operational issues.

 

  1. Logs in warrant requests from police agencies and maintains the electronic and paper records. Fills in for other staff and produces felony and misdemeanor complaints for the court and performs related functions.

 

  1. Records felony case progress through the court system and produces the record for various court offices and police agencies. Ensures that each file is complete when the disposition is rendered by the court.

 

  1. If so assigned, provides administrative support to the Prosecuting Attorney. Assists in compiling financial data for drafting the budget, monitors expenditures and ensures that the proper line item is charged. Responsible for all billings of the office, and maintaining financial records.

 

  1. Serves as secretary to the Prosecuting Attorney, including preparing correspondence to citizens, attorneys, county and state officials, and others. Responds to telephone calls directed to the Prosecutor, schedules appointments, arranges meetings, and performs other secretarial and administrative support functions.

 

  1. Prepares office management functions such as establishing and maintaining filing systems, ordering and maintaining supplies, and related office organizational functions.

 

  1. Assists in processing of case files on appeal, including case transmittal to appellate service and maintaining the appeal files.

 

  1. Maintains time and attendance records and personnel files of the department.

 

  1. Assists the Prosecutor in the collection of maintenance of statistical records of office and prepares monthly and annual reports.

 

  1. Performs other duties as required.
 
Position Requirements

Education:

A high school diploma with supplemental vocational coursework in office management, secretarial science or a related field.

 

Experience:

Two years of progressively more responsible secretarial/administrative experience.

 

Other Requirements:

Experience and proficiency in Microsoft Office Suite applications.

 

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

 

Physical Requirements:

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements):

 

Ability to access county locations.

 

Ability to use a keyboard to enter and retrieve information from a computer.

 

Ability to communicate orally and in writing.

 

Ability to perform the physical tasks associated with office operations.

 

Ability to withstand prolonged periods of sitting in front of computer.

 

Working Conditions:

 

Works in an office setting.

 
Full-Time/Part-Time Full-Time  
Shift Days  
Position Court Liaison Secretary - Prosecutor  
Exempt/Non-Exempt Non-Exempt  
Open Date 2/7/2023  
Location St. Joseph County Courthouse  
About the Organization The mission of St. Joseph County Government is to provide statutory and constitutional services in a fiscally responsible manner worthy of the dignity and respect of all County citizens. Non-mandated services requested by citizens shall be evaluated and prioritized within the same context of fiscal responsibility and public trust. The basis for providing such services shall include, but not be restricted to: the safety and well-being of the public, the protection and improvement of natural resources, and the expansion of economic opportunities for all citizens.


St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services.




St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short and long term disability insurance. We also offer a very generous sick and vacation package and 13 paid holidays for most positions. Pension plans are available for many of our employees as well as additional retirement options.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://StJosephCounty.appone.com

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