PLEASE NOTE: This program is not scheduled to open until June/July 2023. All applicants who are processed and hired will not start employment until the program opens.
Concern Housing is looking for an Administrative Assistant.The Administrative Assistant is the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.
Duties and Responsibilities:
Answers agency phones and greets visitors.
Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.
Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.
Type documents, letters, etc. and makes copies as needed by SRO staff.
Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review.
Assists the Program Director with administrative needs as necessary.
Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.
Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder). Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer, stationary, restrooms).
Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kichenette, and all other
Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.
Transfer and copy all check information onto Excel spreadsheet.
Work with Director to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.
Remain current with all Agency required compliance documents and trainings.