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Administrative Services Assistant 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
About the Organization ProMedica is a mission-based, not-for-profit health and well-being organization headquartered in Toledo, Ohio. It serves communities in 28 states. The organization offers acute and ambulatory care, an insurance company with a dental plan, and post-acute and academic business lines. The organization has more than 45,000 employees, 11 hospitals, 2,100+ physicians and advanced practice providers with privileges, 1,000+ healthcare providers employed by ProMedica Physicians, a health plan, and senior care services.

ProMedica`s senior care division operates 330+ assisted living facilities, skilled nursing centers, memory care communities and hospice, palliative and home health care agencies. Services are provided in 26 states and the majority now operate under the ProMedica brand and Arden Courts. Over the next few months, the rest of our entities under the Heartland and ManorCare names will rebrand to ProMedica.

Driven by its Mission to improve your health and well-being, ProMedica has been nationally recognized for its advocacy programs and efforts to address and lead in social determinants of health, champion healthy aging and cultivate innovative solutions. For more information about ProMedica senior care services, please visit  
Specific Job Detail

• Courteously greet and direct visitors appropriately

• Handle and deliver resident mail

• Coordinate the sale of guest meals

• Handle telephone and walk-in inquiries

• Prepare outgoing mail

• Distribute incoming mail to the staff

• Operate telephone system and train others for relief purposes

• Efficiently process incoming and outgoing calls; take messages a appropriate, and deliver them in a timely manner

• Consult with Building Services Coordinator regarding issues with building, furniture and equipment

• Maintain staff directories and manuals

• Maintain building files and records

• File and copy documents as needed

• Type correspondence, written communication and reports from hard copy as assigned by Administrative Services Coordinator

• Assists with tracking staff training

• Distribute employment applications, review them for completeness and log them as required into My Staffing Pro

• Assists with Payroll processing and paycheck distribution

• Input assessment data, type move-in forms, prepare new charts and assist with various clerical tasks associated with move-ins

• Maintain internal daily census

• Assists with Accounts Receivable process, as appropriate

• Assists with bank deposit preparation, as appropriate

• Assists with the Purchase Order process, as appropriate

• Assists with Accounts Payables process, as appropriate


Sign-on Bonus None Specified 


ProMedica Senior Care, formerly HCR ManorCare, provides a range of services, including skilled nursing care, assisted living, post-acute medical and rehabilitation care, hospice care, home health care and rehabilitation therapy.

Perform receptionist, clerical, and administrative duties. This position requires tact, sensitivity and professionalism due to constant interaction with residents and families to guarantee their satisfaction.

In return for your expertise, you’ll enjoy excellent training, industry-leading benefits and unlimited opportunities to learn and grow. Be a part of the team leading the nation in healthcare.

Educational Requirements High School Diploma or GED preferred.  
Position Requirements  
Location 5665 - Arden Courts of Winter Springs, Florida  

This position is currently accepting applications.

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