• Courteously greet and direct visitors appropriately
• Handle and deliver resident mail
• Coordinate the sale of guest meals
• Handle telephone and walk-in inquiries
• Prepare outgoing mail
• Distribute incoming mail to the staff
• Operate telephone system and train others for relief purposes
• Efficiently process incoming and outgoing calls; take messages a appropriate, and deliver them in a timely manner
• Consult with Building Services Coordinator regarding issues with building, furniture and equipment
• Maintain staff directories and manuals
• Maintain building files and records
• File and copy documents as needed
• Type correspondence, written communication and reports from hard copy as assigned by Administrative Services Coordinator
• Assists with tracking staff training
• Distribute employment applications, review them for completeness and log them as required into My Staffing Pro
• Assists with Payroll processing and paycheck distribution
• Input assessment data, type move-in forms, prepare new charts and assist with various clerical tasks associated with move-ins
• Maintain internal daily census
• Assists with Accounts Receivable process, as appropriate
• Assists with bank deposit preparation, as appropriate
• Assists with the Purchase Order process, as appropriate
• Assists with Accounts Payables process, as appropriate