Share Email Opening Title Administrative Assistant Supervisor  Position Administrative Assistant - Program   Full-Time/Part-Time Full-Time   Base Wage $16.38 - $18.00 per hour based on education and experience   Description The Administrative Assistant Supervisor provides coverage for the Early Head Start main office reception area and performs duties related to customer service, processing mail, and directing calls. This position provides administrative support to the Early Head Start Director and the Policy Council. Support includes advanced clerical tasks, minutes recording and distribution, scheduling/reservations and bookings for a variety of functions, document production, and creation. All Early Head Start employees will serve as an advocate for Early Head Start families and partner with parents and families as they become lifelong educators by observing, guiding, promoting and participating in the everyday learning of their children at home, school and in their communities. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all children, families, staff, and our communities. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. Essential Functions include the following. Other duties may be assigned. Word processing support for the Early Head Start Director, Policy Council, and other program needs. Produce final drafts of minutes, manuals, rosters, grant requests and misc. documents. Collect, collate and distribute information, maintain and organize data and files. Make appointments, maintain calendars, and act as liaison for the Early Head Start Director and other Early Head Start managers. Provide support to Parent Policy Council, its officers, and committees. Schedule meetings, reserve rooms, attend meetings, record minutes, make phone calls and other services as needed. Act as Parent Volunteer Coordinator to oversee volunteer recruitment, administration, orientation and training. Supervise volunteers in clerical, data entry and other miscellaneous duties assigned. Operate various office equipment; be a resource to other staff. Assist with the annual EHS Self-Assessment, Annual Reports, and Community Assessment. Track and report on EHS personnel qualifications, training requirements, background checks, and employment requirements for verification and quality assurance. Answer multi-line telephone in a timely, courteous and professional manner and transfer calls to different Early Head Start classrooms and/or staff, accurately receive and disseminate messages; keep staff phone extension list and staff roster current. Answer questions from the community and prospective Early Head Start families regarding operations, transportation, enrollment, etc. Update voicemail as needed. Route incoming and outgoing mail. Greet clients and provide support to potential EHS families. Support the Procurement Coordinator on inventory, purchasing and obtaining bids as/where needed. Process the purchase requests for all and service areas (health, nutrition, mental health, early childhood education, family engagement, ERSEA, purchasing etc.). Serve as backup for other administrative staff. Participate in design, updating, and distribution of program forms and newsletters. Produce various documents, flyers, parent handbook, training material, Policy Council Handbook, and Family Handbook. Update external and internal web site information and links. Attend meetings, trainings, professional development, etc. as required or requested. Serve as backup for other administrative staff   About the Organization Mission SAL Community Services (SALCS) strengthens children, families, and individuals to build and enhance thriving communities. About Us SALCS operates Skip-a-Long Child Development Services - early care and education centers in Iowa and Illinois, The Home Child Care Network - a network of licensed and license-exempt home child care providers in both the Quad Cities and Peoria areas, Open Door - a crisis assistance program funded by IDHS to help individuals and families in crisis navigate local social services, SAL Child Care Connection - the child care resource and referral program in Peoria, IL, the Child Care Resource and Referral of Midwestern Illinois that serves the Illinois Quad Cities and surrounding counties, and Early Head Start Child Care Partnerships that serve Rock Island, Henry, and Mercer Counties in Illinois. SALCS is at the forefront of public policy and issues regarding early care and education and individual and family social services, and is dedicated to making sure all families have what they need to be successful, regardless of financial means.   EOE Statement SAL Community Services is an equal opportunity employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and shall occur without regard to actual or perceived race, creed (including religious dress and grooming practices), color, religion (or for requesting an accommodation for a religious belief), sex, age, ancestry, national origin, genetic information (as defined in Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA)), military status or discharge status, veteran status, qualified disabled veteran status, sexual orientation, gender identity or gender expression, transgenderism, marital status, citizenship status, familial status, physical or mental disability (or for requesting an accommodation for a disability), association with a disabled person(s), medical condition (including HIV or AIDS status, cancer related or genetic characteristics) arrest record (unless doing so violates contractual, funding, or licensing requirements), order of protection status, pregnancy (including conditions related to childbirth or breast feeding), homelessness or any other characteristic protected by applicable federal, state, or local law.   Location Early Head Start Child Care Partnerships   Exempt/Non-Exempt Non-Exempt   Open Date 1/25/2023   This position is currently not accepting applications. To search for an open position, please go to http://SALFamilyandCommunityServices.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us See who works here:

 

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