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Associate Registrar, Loans and Exhibitions 


The Academy Museum of Motion Pictures advances the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the Registrar of Loans and Exhibitions, the Associate Registrar will be responsible for assisting with all aspects of loans and exhibitions registration. You will play a critical role in the management, coordination, installation, shipping and documentation of the loans and exhibitions programs. You must be highly organized, efficient, able to multi-task and prioritize, communicate effectively, and possess leadership skills.

You Will:

  • Assist with managing logistics for loans and in-house and traveling exhibitions, including but not limited to handling, packing, shipping, insurance, preparation, courier responsibilities, and condition reporting.
  • Ensure proper documentation and record-keeping is in place, following AAM standards, for loans and exhibitions including but not limited to loan agreements, facility reports, insurance certificates, receipts, condition reports, and pro forma invoices.
  • Act as courier for traveling loans and exhibitions.
  • Assist with managing workflow and schedule in collaboration with other departments to ensure loans and exhibitions are delivered, installed, or returned efficiently.
  • Identify and anticipate potential issues and communicate with all stakeholders to keep projects progressing on schedule.
  • Supervise art handling and exhibition preparation of loan objects including installation, deinstallation, transport, unpacking and packing of crates and other movement.
  • Manage interns or other staff.
  • Supervise filming and photography of objects or galleries.
  • Assist with maintaining record-keeping systems and procedures that promote identification and management of Museum loans and exhibitions and outgoing Library loans.
  • Assist with organization of loans and exhibitions physical files and assist with updates and data entry in a collection management database.
  • Collaborate with several Academy departments to ensure proper care and management of loans and exhibitions including curatorial, exhibition production, conservation, and security.
  • Liaise with a range of stakeholders, Academy staff, members of site-partner organizations, staff at other institutions, donors, vendors, fine art shipping companies and members of the public.
Position Requirements

You Have:

  • A bachelor’s degree in art history, museum studies or a related subject.
  • 3+ years of museum registration experience. Equivalent experience will be considered.
  • A valid passport and driver’s license and willingness to travel domestically and internationally as necessary.
  • Extensive knowledge of and experience with standard museum registration and collections management policies and procedure is essential.
  • Strong computer skills including experience and proficiency with relational collection management databases, word processing, and spreadsheets.
  • Oral and written communication and interpersonal skills.
  • Knowledge of and experience with best handling practice and preventative care for museum objects.
  • Familiarity with storing, moving, and packing artworks to museum standards.
  • A commitment to diversity, equity, accessibility, and inclusion.


Physical Requirements:

  • Ability to sit, walk, stand, climb stairs and ladders, and lift or push objects up to 30 pounds.


Other Requirements:

  • Full vaccination against COVID-19 is required, including any booster vaccinations as applicable.


Our Benefits:

  • Comprehensive medical, dental and vision.
  • PTO and Sick Time
  • 401(k)


The expected base salary range for this role is $65,000 to $70,000. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis. 



Full-Time/Part-Time Full-Time  
Position Associate Registrar, Loans and Exhibitions  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently not accepting applications.

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