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Title

Executive Assistant  
Description

Summary

  1. Accountable for supporting the CEO ensuring the CEO’s time is focused on the most pressing and material business function

Exemption Status

  1. Non-Exempt

Job Status

  1. Full-time, 40 hours a week, or more as needed

Schedule:

  1. In office, Monday through Friday 9AM to 5PM or 6PM (depends on workout)
  2. Lunch from 12:15PM to 1PM; day ends at 5PM
  3. If working out over the lunch period, return to office work by 2PM; day ends at 6PM

Job Location

  1. Missouri City, TX (Alphaland HQ)

Reports To

  1. Christian Guzman, CEO / Owner

Direct Reports

  1. None

 

 

 
Position Requirements

Required Education

  1. Bachelor’s degree in business, communications, marketing, or other related field and/or equivalent combination of education and relevant experience

 

Essential Job Duties

  1. CEO call, email, & calendar management, including making appointments, sending reminders, and prioritizing the most sensitive matters, communicating on behalf of the CEO
  2. Anticipate future needs/deadlines and work with CEO to meet those needs/deadlines
  3. Creative in responding to rapid CEO requests with short turnaround

 

Additional Job Duties

  1. Support and collaborate with the CEO to keep day-to-day projects on track and help grow business opportunities for continued success
  2. Be passionate about social media and able to provide feedback on best practices, able to execute on special projects, communicate effectively and professionally on behalf of the CEO
  3. Quickly grasp new projects and responsibilities, prioritize and complete tasks on time, and deliver high quality results
  4. Manage relations with partners, clients, and other key individuals
  5. Coordinate and collaborate with other Alphalete team members (operations, Athletes, etc.) in event planning and logistics of those events (e.g. intramural tournaments, company-wide events, etc.)
  6. Meet with the CEO on a daily basis to review pertinent metrics and work in progress, highlighting any anomalies (good or bad) and recommend a plan to enhance or correct issues
  7. Attend weekly department head meetings with the CEO for updates on Scorecards, Rocks, To-Dos, and IDS (Identify, Discuss, Solve) current issues across all business units
  8. Other job duties as assigned by management

 

Required Skills / Experience

  1. Minimum of four (4) or more years of administrative support to C-level (or comparable level) management, startup environment and/or accelerated growth business
  2. The ability to maintain a high level of integrity and discretion in handling confidential information
  3. Organized with experience navigating competing priorities in an accelerated growth business environment, which requires flexibility
  4. Professional and adept at planning & prioritization
  5. Excellent communication, writing, and interpersonal skills
  6. Functional knowledge of MS Office (Outlook, Word, Excel, Power Point)

 

Preferred Skills / Experience

  1. Analytics driven with previous experience assessing data and reports from various departments and/or business units
  2. Ability to work on call and respond to CEO emergencies when necessary
  3. Tech savvy with a strong working knowledge of various social media platforms (e.g. Instagram, Tik Tok, etc)
  4. Previous experience in a gym or clothing retail environment

 

Traits / Characteristics

  1. Positive energy, a can-do attitude with a strong work ethic and love working in an entrepreneurial environment
  2. High initiative, autonomous, and self-governing
  3. Strong critical thinker & superb attention to detail
  4. Flexible, collaborative, & a team player
 
Post Internal Days 0  

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