Share Email Opening Title Human Resources Coordinator  Position Human Resources Coordinator   Req Number ADM-22-00029   Full-Time/Part-Time Full-Time   Open Date 12/29/2022   Description Interested in a career in HR? Are you a people person – who loves to help others? Is task master your nickname? If so we may have your next adventure! Who are we? We are your trusted HR operations team and we show up to serve all our wonderful Open Door employees! This position supports all our new hires in navigating the pre-hire process, working with multiple departments to coordinate specific requirements that are unique to each job. They organize and schedule all our new hire orientations, both in-person and virtual with a positive solution oriented attitude. The HR Coordinator ensures each new hire experience is a welcoming new begining. If this sounds like you and HR is interesting to you we encourage you to apply! Please see more detailed job description below. SUMMARY: The Human Resources (HR) Coordinator at Open Door Community Health Centers (ODCHC) aids with and facilitates the Human Resources processes. This role coordinates and facilitates the employee onboarding program. The Human Resources Coordinator provides administrative support to the department as needed, including record-keeping, file maintenance, and Human Resources Information System (HRIS) data entry.   Position Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES: Assists the Human Resources department in carrying out/administration of various human resources programs and operations. Acts as primary contact for employee inquiries regarding recruitment and onboarding with service oriented focus. Assists with file audits to ensure compliance. Assists with HR system administration and implementations as requested. Point of contact for all new hires, ensures they have a positive Open Door cultural experience during the onboarding process. Responsible for all new hire onboarding activities including electronic onboarding, background checks, Employee Health and Credentialing coordination, department notifications, system data entry, etc. Coordinates new hire photos creation of employee badges, updating of the phone list and the intranet staff lists and organizational charts. Coordinates new hire orientation day to include presenter schedules and facilities management. Presents on orientation day as needed. Coordinates with Credentialing on all new hire clearance and start date. Maintain organizations HRIS HR modules data integrity including but not limited to new hire set-up, salary updates, hour (FTE) change, address changes, status changes, location changes, emergency information. Works proactively with Payroll and other departments to ensure all data and system updates are processed in a timely manager. Develops strong working relationships with team and managers and ensures managers are proactively kept informed of new hire status and changes. Collaborates with provider recruitment team to ensure provider onboarding experience is clearly structured and an efficient experience. Responsible for ensuring all documentation, cross-departmental notification, and system updates are complete for all new hire changes. Provides onboarding metrics and reports as requested. Responsible for HR employee file management including paper and electronic files are up-to-date and in compliance at the direction of HR leadership. Process and posts monthly updates and weekly reports. Coordinate HR administrative tasks, including filing, supply orders, mail distribution, and posting of legal posters. Processes telecommuting agreements. Participates in special studies and projects regarding new systems, programs, policies, and/or procedures. Study the “best practices” of the other organizations and make recommendation regarding changes that would benefit Open Door Community Health Centers. Promote and support ODCHC mission and vision. Provides feedback to the recruiter and HR leadership on ways to stream line tasks and/or potential for process improvement. Assist with all other special tasks and projects as directed by management. Other duties and responsibilities as designated by supervisor.   QUALIFICATIONS AND EXPECTATIONS: Strong interpersonal skills and the ability to establish constructive professional working relationships among a diverse workforce. Delivers high touch customer service. Strong problem solving skills. Ability to work through fast changing environments. Ability to work as a member of a team and independently as needed. Ability to handle high pressure situations in a calm, consistent, and professional manner. Ability to multitask and manage multiple project simultaneously. Ability to maintain confidentiality of employee and company information with consideration of HIPAA, ODCHC policies, and all other federal and state requirements. Ability to write routine reports and correspondence. Possesses sensitivity to the needs and situations of multi-cultural populations from a variety of income levels. Ability to effectively represent ODCHC’s interests in the community and maintain effective working relationships among coworkers, public, private, and professional groups. Strong computer skills with specific aptitude in Microsoft Office Suite and HRIS and Payroll Systems. Adheres to ODCHC’s policies and procedures.   EDUCATION AND EXPERIENCE: Bachelor’s degree preferred. One - three years of experience in a similar role; or an equivalent combination of education and experience.   CERTIFICATES, LICENSES, REGISTRATIONS: None   SUPERVISORY RESPONSIBILITIES: None.   SUPERVISION AND SUPPORT: The Human Resources Coordinator reports directly to the Vice President of Human Resources and Workforce Development and is an integral member of the Human Resources team.   PHYSICAL REQUIREMENTS: This is largely an office-based position. The physical requirements described are representative of those needed to successfully perform the essential duties of the position. Reasonable accommodation will be made to allow otherwise qualified candidates to perform these functions.   Ability to communicate via telephone, video, and/or in-person. Vision adequate to read documents, computer screens, forms. Ability to remain stationary for extended periods. Ability to lift, carry, or otherwise move up to 25 pounds. Ability to use keyboard and view computer screens for extended periods. Ability to travel locally and long-distance as needed. Ability to move around offices and clinics as needed.   Wage Range Hiring Range $21.90 to $26.00   EOE Statement Open Door is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, medical condition, age, pregnancy, marital status, ancestry, veteran or disability status.”   EmpID None Specified  supervisorUID None Specified  AscUDF_RecruitmentInfo_PriorYearsofExpereince None Specified  This position is currently not accepting applications. 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