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Specialist, Advancement Services  


The Academy Museum of Motion Pictures furthers the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the Manager of Advancement Services, the Advancement Services Specialist supports the Advancement Services team in gift administration, membership processing, and data management.

You Will:

  • Oversee the integrity of the database.
  • Maintain the daily operations of the Advancement activity in the database while enhancing the accuracy of the data.
  • Create and distribute periodic and recurring Advancement-related financial reports and dashboards.
  • Work with Finance to reconcile Advancement revenue.
  • Assist with the development of database standards guides, including policies and procedures.
  • Oversee gift administration, including Museum memberships, invoicing, and acknowledgment generation and signature process.
  • Ensure all gifts are processed in accordance with industry best practices and IRS guidelines.
  • Oversee maintenance of Advancement files and shared drive.
  • Cross-train in multiple aspects of Advancement team support.
  • Assist with developing database training for department users and organize training sessions.
  • Implement best practices in information management.
  • Work closely with IT, Membership, and Visitor Experience teams to properly manage donor data and resolve Advancement-related data issues.
Position Requirements

You Have:

  • A bachelor’s degree is required.
  • 3+ years of experience in an advancement role.
  • Commitment to confidentiality and awareness of the Donor Bill of Rights.
  • Highest degree of professionalism and discretion in dealing with donor information.
  • Excellent written and verbal communication skills.
  • Experience with data entry and familiarity with relational databases, Salesforce Non-Profit. Success Pack preferred.
  • Experience handling payment transactions.
  • A commitment to diversity, equity, accessibility, and inclusion.
  • Flexibility to work occasional evenings and weekends.


Other Requirements:

  • Full vaccination against COVID-19 is required including any booster vaccinations as applicable.


Our Benefits:

  • Comprehensive medical, dental, and vision.
  • PTO and Sick Leave
  • 401(k)


The pay range for this position is $21.63/hr - $24.04/hr.



Full-Time/Part-Time Full-Time  
Position Specialist, Advancement Services  
Exempt/Non-Exempt Non-Exempt  
Open Date 12/23/2022  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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