RESPONSIBILITIES AND DUTIES:
·Provide administrative support and assistance to the Director of Sales, Sales Manager(s) and Event Services teams
·Route inquiries to the appropriate team members
·Distribution of all internal and external correspondence
·Maintain departmental files in TripleSeat
·Assist all department team members with Information Systems support
·Utilize internal systems daily (TripleSeat, Social Tables, Outlook, Teams, Billy (COI))
·Potentially assist with processing of payments in a timely manner
·Track status of payments made for all events with Sales Mangers
·Follow up on all accounts receivable and accounts payable with Accounting & Finance
·Run reports as requested for Director of Sales
·Close out events in TripleSeat after reviewing expenses and invoices are accounted for
·Maintain supply of assembled sales kits and collateral materials in tandem with marketing team
·Update sales kit inserts and menus as needed in tandem with marketing team
·Special projects as assigned by Director of Sales
·Distribution of final contracted BEO’s to distro list
·Organize sharing of BEOs for weekly meeting
·All other work-related duties assigned
QUALIFICATIONS & SKILLS
·Must have comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette
·Knowledge of all appropriate table settings and etiquette
·Basic Mathematical skills
·High School diploma or equivalent. Bachelor’s degree with an emphasis on sales, hospitality, food/beverage, business administration or related field preferred.
·Team player, willing to do anything to get the job done.
·Strong written and verbal communication skills.
·Self-motivated with excellent organization skills and attention to detail.
·Must be able to work in a very fast-paced environment, multi-task and prioritize, and collaborate closely with multiple business units.
·Ability to work a flexible schedule, including extended hours, weekends and holidays.
·Must be able to lift 25 lbs.
·Work in an environment that is subject to varying levels of noise, crowds, flashing lights.
·Perform additional work-related duties as assigned.
·Must be able to be available for time sensitive matters.
·Must be able to stand, walk, bend and lift for extended periods of time.
·Must be proficient in the English language; additional language skills preferred.
·Must be authorized to work in the US.
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