Email Opening Title CSU Extension - Office Assistant  Category CSU Extension   Description Primary responsibility: Performs a variety of office and clerical tasks in support of the Extension program in Gilpin County. Greets visitors and callers, provides information, direction, and assistance. Supervised by: Director of CSU Extension Supervises: None Salary Range: 14 - $18.36 – $24.79 per hour Hiring Range: $18.36 – $21.58 per hour DOQ Classification: Non-Exempt Status: Part Time Main Job Duties: Extension Job Duties: Manages, promotes and works with customers on seedling tree sale, herbicide check-out program, seed sales, and community garden. (18%) Answers and manages telephone calls daily, providing information to customers and answering questions within Colorado State University Extension guidelines. (10%) Greets visitors upon their arrival. Determines customers’ needs and provides the information, or routes to proper source. (10%) Updates the website and social media, including, but not limited to Facebook. (10%) Advertises for events and programs including creating flyers and working with media sources. (8%) Keeps the office and storage areas in clean, working order. (5%) Assists in maintaining budget records and prepares vouchers. (5%) Maintains listserv and Extension office email. (5%) Assists with volunteer programs as needed, including, but not limited to: 4-H EAGLE and Master Gardener programs. (4%) Assist with County noxious weed program. (3%) Collects appropriate fees. Documents according to office procedures. Utilizes the cash register and makes deposits according to County guidelines. Balances cash register drawer per office policy. Verifies and deposits funds with Treasurer’s Office. (3%) Composes, types and edits documents, emails, etc. Checks for accuracy, completeness, corrects grammar and spelling. (3%) Helps organize, advertise and setup for classes, workshops and meetings. (3%) Participates in trainings and skill-building to perform job more effectively. (2%) Opens the Office including retrieving and distributing mail and reporting weather data (1%) Assists in compiling monthly reporting data for County, CSU, and Weed Management Program (1%). Assists with grant management, including budget, reporting data, proposals, and coordination of projects (1%). Helps upkeep the demonstration gardens and community garden. (1%) Organizes, maintains and updates files. (1%) Orders supplies for the Office and maintains inventory of equipment and supplies. (1%) Assures compliance with civil rights regulations and affirmative action policies. (1%) Assists Director in preparation and administration of the department budget including collecting, organizing, and researching budget material (1%). Helps during the County Fair and other events that may occur on weekends. (1%) Drives county vehicle to make deposits, help 4-H EAGLE program, and for other programs as needed. (1%) Coordinates software/hardware and telephone maintenance and repairs. (1%) Additional Job Duties: Performs other duties as assigned by the Extension Director, and any duties needed to stabilize an emergency situation. Hours: May require night and weekend hours.   Position Requirements Qualifications: Education: high school diploma or equivalent. Must be a minimum of 17 years of age. Computer knowledge: Microsoft Word, Excel, Adobe, and Outlook. Knowledge of website programs such as Wordpress, Canva, and photo editors such as Pixlr preferred. Knowledge of basic accounting/bookkeeping and office skills. Must possess mathematical ability to handle required calculations of staff hours, timesheets, vouchers, budget preparation and implementation and tax collection when required. Excellent skills in organization of time and responsibilities. Ability to: Establish and maintain courteous and effective working relationships with employees, volunteers, the public and other agencies. Work efficiently and effectively as a team member within and outside of the department. Accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives, including effective written and oral communications in English; and the ability to listen. Organize work, set priorities, meet critical deadlines and follow up on assignments with minimum direction. Demonstrate self-motivation in daily work. Handle a number of various projects and time commitments. Exercise independent judgement. Understand and follow complex oral and written instructions. Maintain a high level of professionalism and diplomacy with customers. Certifications: Must possess a valid Colorado Driver’s license without any restriction due to driving record. Must also be able to drive a county vehicle. Must possess FEMA ICS 100 and 700 certifications within 6 months of employment. Work Environment/Physical Demands: The employee typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Employee may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds regularly and 40 pounds occasionally. Ability to reach, grasp, handle, stoop, kneel, and bend in order to place and retrieve stored information such as files, forms, reports and equipment. Some work is performed outside where employee is subject to weather conditions. This outside work includes walking short distances. Employee will be walking up and down a stairway frequently. Experience: One year of office/support staff experience preferred. Some familiarity with Extension and 4-H preferred. The above statements are intended to describe the general nature and level of work. They are not intended to be an exhaustive list of requirements, duties and responsibilities. Gilpin County provides reasonable job-related accommodations for disabled persons. Must pass drug screen and pre-employment screening. Benefits for Full Time Employees: Paid Holidays: Gilpin County provides 13 paid holidays per calendar year. An employee will be paid eight (8) hours per holiday. Vacation: The first year of employment, (based on the anniversary of the hire date) full-time employees shall earn 3 hours of paid vacation leave bi-weekly. After that time, leave shall accrue as follows: Two through five years – four (4) hours each bi-weekly pay period. Six through ten years – six (6) hours each bi-weekly pay period. Eleven years and more – eight (8) hours each bi-weekly pay period. Full-Time employees are encouraged to take their earned vacation leave each year. At the end of the last pay period in December, each regular full-time employee’s accrued vacation leave hours will be reduced to 208 hours and will be carried overed into the next calendar year. Sick Leave: Full-Time employees shall accrue four (4) hours of sick leave each bi-weekly pay period. The maximum sick leave that may be accumulated by such an employee is 600 hours. Personal Leave: Full time employees will receive 30 hours of personal leave per year. Personal time cannot be rolled over to the following year and will not be paid out. Personal time will be added to employees balance the first pay period of the new year. Employees hired throughout the year will receive personal time on a pro-rated basis, based on the quarter year that they are hired. Q1 30 hours, Q2 22.5 hours, Q3 15 hours, Q4 7.5 hours. Medical Plans: Gilpin County offers two medical plans with Kaiser and United Health Care. Gilpin County offers a Health Reimbursement Account (HRA) for all employees to cover co-pays, deductibles, and other medical expenses. This HRA card will have $3,000.00 on it for an individual or $6,000.00 for a family. Both plans have a max out of pocket for $1,000 individual or $2,000 per family after the use of the HRA card. United Health Care cost monthly:                           Employee Only   Employee and Spouse   Employee and Child(ren)   Employee and Family                             $0.00                      $21.00                          $15.74                                     $31.50 Kaiser Permanente cost monthly:                             Employee Only   Employee and Spouse   Employee and Child(ren)   Employee and Family                             $0.00                      $21.00                          $15.74                                     $31.50 Dental Plan: Gilpin County offers dental coverage through Delta Dental. Individual deductible at $50 and family deductible at $150. In network and at a PPO provider coverage for preventative and diagnostic services are covered 100%, basic services covered at 80%, major services at 50%, and ortho covered at 50% with a $2,000 max. The plan offers a “Right Start 4 Kids” plan that covers children up to their 13th birthday at 100% with no deductible. Annual max out of pocket for this plan is $2,000. Delta Dental costs monthly:                           Employee Only   Employee and Spouse   Employee and Child(ren)   Employee and Family                             $0.00                      $14.00                                  $52.20                                     $70.20 Vision Plan: Gilpin County offers vision coverage through VSP. In network coverage includes copays at $10, $175 per pair of either one prescription eyeglasses or contacts yearly and discounts on Lasik. VSP Vision costs monthly:                           Employee Only   Employee and Spouse   Employee and Child(ren)   Employee and Family                             $0.00                      $3.60                            $3.80                                       $6.20 Retirement: Gilpin County offers a mandatory 401(A) plan as well as optional 457b or 457 Roth plans. You are immediately 100% vested day 1 into your retirement accounts. The mandatory 401a plan requires that you contribute 5% and Gilpin County will match 5% into your retirement account. The optional 457b plans may be started, stopped, and changed anytime during your employment Life Insurance: Gilpin County provides at no cost to you a $50,000 life insurance policy for yourself. Supplemental employee coverage in increments of $10,000 with a max of $500,000. Supplemental spouse coverage in increments of $5,000 with a max of $150,000. Supplement child(ren) policy with a benefit amount of $10,000 per child. Guarantee issue amounts of $100,000 for employee, $20,000 for spouse without having to complete evidence of insurability valid during new hire enrollment. Short-Term Disability: Short-term disability pays 60% of your earnings with a max of $1,000 per week for up to 11 weeks. Benefits begin on day 15 and your first two weeks you will have to cover with sick or vacation time. Long-Term Disability: Long-term disability kicks in after 90 consecutive calendar days of a qualified disability. The plan will pay 60% of your earnings with a max of $5,000 monthly. Long Term Care: In the event that you are injured and need to be treated at a care facility, Gilpin County provides coverage at no cost to you. The plan provides up to $2,000 per month, and up to 3 years in a facility. If you would like to add supplements coverage for a greater amount per month or a longer term, supplemental coverage is available for you to purchase. Employee Assistance Program (EAP): EAP is provided through Triad for employees and members of your household. Services are confidential and available 24/7. A wide variety of services including but not limited to: Emotion well-being support with up to 6 Counseling sessions per issue each year. Daily life assistance guidance on a variety of topics. Online resources with articles, assessments, search tools, webinars. Free 30-minute consultations on legal services and financial services. A discount center to find deals on products, services, travel and more! Gilpin County Parks & Recreation Discount: You will receive 20% most services such as childcare, leagues, rentals, gym memberships, in house classes but does not include contract classes.   Benefits for Part Time and Temporary Employees: Sick Leave: Leave accrues at the rate of 1 hours of sick leave per 30 hours worked to a maximum of 45 hours per year. Retirement: As a part time or temporary employee you may participate in the optional 457b or 457 Roth plan. These plans may be started, stopped, and changed anytime during your employment. Employee Assistance Program (EAP): EAP is provided through Triad for employees and members of your household. Services are confidential and available 24/7. A wide variety of services including but not limited to: Emotion well-being support with up to 6 Counseling sessions per issue each year. Daily life assistance guidance on a variety of topics. Online resources with articles, assessments, search tools, webinars. Free 30-minute consultations on legal services and financial services. A discount center to find deals on products, services, travel and more! Gilpin County Parks & Recreation Discount: You will receive 20% most services such as childcare, leagues, rentals, gym memberships, in house classes but does not include contract classes.     Full-Time/Part-Time Part-Time   Salary Information Salary Range: 14 - $18.36 - $24.79 per hour, the hiring Range: $18.36 - $21.58 per hour DOQ   Benefits Statement   Close Date 2/15/2023   Exempt/Non-Exempt Non-Exempt   Open Date 12/16/2022   Location Community Center   About the Organization Gilpin County is a rural community in Colorado's high country, neighboring the Continental Divide, yet less than an hour west of downtown Denver. Residents enjoy a quality of life enhanced by the vast recreational opportunities offered by Golden Gate State Park, the Arapaho and Roosevelt National Forests, the limited-stakes gaming in Black Hawk and Central City, an amazing recreation center and fairgrounds, low taxes and financially secure local government.   EOE Statement We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.   This position is currently not accepting applications. To search for an open position, please go to http://GilpinCounty.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Deputy Clerk - Motor Vehicle Technician - Part TIme 20 hours in Central City, CO Posted on: 4/11/2024 [Apply Now] Detentions Officer - Non Certified in Black Hawk, CO Posted on: 2/1/2022 [Apply Now] Deputy - Patrol in Black Hawk, CO Posted on: 3/30/2022 [Apply Now] Deputy - Court Security in Black Hawk, CO Posted on: 3/20/2023 [Apply Now] Emergency Communications Dispatcher I in Black Hawk, CO Posted on: 5/25/2023 [Apply Now]
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