Share Email Opening Title HR Generalist I  Category Human Resources   Description Hiring pay range: $21.03 - $26.29 Full salary range: $21.03 - $31.55   GENERAL PURPOSE OF JOB: This position provides key technical and administrative support to the HR Department and is responsible for the daily administration and maintenance of the County’s HRIS system.   ESSENTIAL JOB FUNCTIONS: (These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment)   Provide General HR Administrative Support: (30%) Updates/maintains organizational charts. Communicates with department heads/elected officials to ensure accuracy. Publishes on employee intranet. Responsible for processing all HR department invoices, balances and reconciles statements to ensure accuracy of billing. Prepares documentation to send to Finance, enters information into County’s ERP system, generates reports as needed on status of budget, and advises HR Director of variances. Reconciles HR Department Pcards monthly. Greets employees/visitors to the HR office, or responds to calls and emails, providing information and responding to general requests for assistance on all employment-related matters. Processes incoming and outgoing mail, orders office supplies, accesses/forwards messages from General HR voicemail box & email, coordinates Facilities requests, files documents (electronic & hard copy files), acts as back up for badges, and is responsible for maintenance of office equipment. Organizes and files employee paperwork and invoicing, including filing. Provides logistical support/general assistance for training, wellness, and other HR-related events. Performs other duties of a similar or related level as necessary or assigned. HRIS System Administration: (15%) Process employee actions and changes in the HRIS system. These changes may include new hires, salary adjustments, position changes, reporting structure changes, terminations, etc. Responsible for the accuracy and timeliness of data entry into the HRIS system. May provide training to employee users on employee self service and performance management modules. Assist HR Director in processing of performance reviews. Generates reports from HRIS system to assist with operational decision making, such as termination rates, new hire reports, position change reports, etc. Is cross trained on the County’s ERP system sufficient to assist in HR functions. HR Newsletter: (15%) Oversees publication of monthly HR Happenings Newsletter. Collects articles from other HR team members and checks for accuracy, creates professional-looking page lay-out, and distributes on schedule. Annual Service Awards: (10%) Supports Fair & Events and Communications departments with the Annual Service Awards event including providing employee lists (e.g. honorees, years of service, departments, etc.), assisting with communication to employees/managers, and proving other logistical support. Oversees administration of employee service rewards, including management of the “simple store” award items, vendor contact/management, monitoring purchases/receipts, ensuring timely ordering and shipment of items, organization and distribution of awards to employees, etc. Anniversary Cards Program: (10%) Enters employee data into automated anniversary card program such as employee date of hire and supervisor, including changes and terminations, if applicable. Metrics: (10%) Working closing with the Director, assist with the generation of an annual HR metrics report, including gathering data, creating presentations, etc. Other: (10%) Other duties and special projects as assigned.   CORE COMPENTCIES: Analytical Thinking: able to consider the best approach and investigate alternatives. Communication skills: Able to communicate appropriately to convey information using both written and oral communication. Written Communication: Proficient in writing and able to compose, review and edit written materials to enhance HR communications; including proficiency in grammar, spelling, and punctuation. Customer service: Deliver services that are efficient, personalized, and professional in manner. Confidentiality and Accuracy: Handles confidential or protected information appropriately and works to ensure accuracy in data and tasks. Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others. Human Resources Knowledge: Able to develop professional level knowledge in human resources management policies and procedures sufficient to be able to answer basic employee questions and handle employee paperwork. Mathematical Skills: Proficient in basic math and have a general knowledge in accounting or bookkeeping principles.   Position Requirements MINIMUM QUALIFICATIONS: * Education & Experience: High school diploma or equivalent. Three (3) year of administrative experience which should include data entry, customer service, financial support, modern business technologies, and human relations. Licenses & Certifications: Valid Driver’s License Preferred Experience: Previous experience in a Human Resources environment *Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the requirements above.   Physical Activities and Work Environment The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform essential functions.   While performing the essential functions of this job the employee is frequently required to reach, grasp, finger, stand and/or sit for long periods of time, walk, talk and hear; occasionally required to lift and/or move up to 20 pounds; if handling training or office supplies, employee must be able to push, pull and/or lift from the ground into an automobile trunk or back or front seat of an automobile and lift supplies back out from auto to ground. Specific vision abilities required by this job include close vision, color vision, depth perception, peripheral vision, and ability to adjust focus.   Work Environment: Work is primarily conducted in a standard office environment, with frequent interruptions and multiple demands.   Work Hours: Regular hours for this position are Monday – Friday, 8:00am to 5:00pm. Weekends and after hours may be required for special events or to attend trainings.   Required Travel: The employee is occasionally required to drive throughout various parts of the Count and outside the county for training and conferences.   Technology and Office Equipment: Computer and relevant software applications, including Ascentis (HRIS), Microsoft 365, Excel, Publisher and Canva; telephone system.   THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.   Full-Time/Part-Time Full-Time   Location Glenwood Springs, Colorado   Benefit Information To view our benefit package please go to https://www.garfield-county.com/human-resources/benefits-brochure/   Hiring Range $21.03 - $26.29/hr   Full Pay Range $21.03 - $31.55/hr   Driving Classification Essential   Number of Openings 1   Exempt/Non-Exempt Non-Exempt   Req Number HUM-22-00028   Open Date 12/14/2022   About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.   EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. 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