Share Email Opening Title Administrative Assistant I/Travel Support  Req Number ADM-22-00010   Requisition Category Active   Full-Time/Part-Time Full-Time   Location Fort Belvoir, VA   Description The Administrative Assistant I Travel Support will assist with all areas of administrative travel support. Additional Responsibilities Include, but are not Limited To: Knowledge of requirements for official passports application and procedures, review applications for correctness, and appropriate documentation needed, i.e. TDY orders, proof of citizenship, etc. Reviewed the Foreign Clearance Guide (FCG) for visa requirements and passport requirement per country as it pertains to DOD Military, DOD Civilian personnel and Contractors. Interpreting and explaining the requirements for obtaining a passport and advising on sources and type of documentation needed. Communicating with the DTRA Passport Office regularly for status updates of passport applications. Maintain a file of official passports for CTR personnel, utilizing physical file and electronic file tracking of passports and passport information within traveler profile and track visa requests and visa information within the Automated Trip Request Information Process (ATRIP) Keep and maintain electronic copies of all submitted visa applications from Cooperative Threat Reduction (CTR) personnel, copies of visas issued to Cooperative Threat Reduction (CTR) personnel, passport copies of all Cooperative Threat Reduction (CTR) personnel and blank visa applications. Interpreting and explaining the requirements for obtaining visas and advising on sources and type of documentation needed to provide to obtain the visa. Reviewed visa applications before submission to courier for correctness and ensure all proper supporting documentation is provided, i.e. photos, invitations, itinerary etc. Drafting and sending hand carry letter requests to Special Issuance Agency (SIA) to obtain hand carry letters to accompany official visa application requests. Drafting business letter and sending to PM for signature to accompany all contractor visa application requests. Communicating with courier regularly to coordinate drop off completed visas (passports) and pick up of application packages for submission to the embassy. Gathering estimated completion dates, proof of submission to embassy to update ATRIP and communicate to traveler. Communicating any issues regarding passport applications and visa applications to leadership when appropriate for further action by leadership. Support management team in developing metrics and strategies for improvement. Assist in coordinated travel support services for both the A&AS staff and CTR staff, as well as other personnel supporting CTR as directed, to include: booking of airline tickets, hotels and rental cars; preparation of government travel orders, processing and maintenance of passports and visas, and processing of official country clearance cables in full compliance with the DOD foreign Clearance Guide and Classified Supplement, and with Combatant Command (COCOM), Office of the Secretary of Defense (OSD), Department of State, Embassy and DTRA rules and timelines. Assist in preparing briefing material for senior leadership. Assist, track, and manage various projects. Document best practices across all programs. Assist with taskings and data calls and coordinating responses. Report on monthly metrics for visa applications for leadership. Assist with proposal development, if necessary. Perform other duties, as assigned.   About the Organization Sawdey Solution Services, an ISO 9001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned/Service-Disabled Veteran Owned Business. We provide our clients with premier professional services and technology solutions in an employee-centric environment. We are extremely proud of the culture we have created. Why Choose Us? Mission-Critical Work: We play a vital role in ensuring the security of our nation's digital infrastructure. Professional Growth: Embrace the opportunity to take on diverse and dynamic roles that challenge and inspire you. Collaborative Culture: You are joining a unified team where your unique contributions are valued and celebrated. Who We're Looking For: Hardworking Individuals: If you're someone who takes initiative, loves a challenge, and is committed to excellence, you'll feel right at home here. Talented Professionals: Whether you're an expert in your field or a rising star, we recognize your potential and support your effort toward success. Diverse Perspectives: Our strength lies in our diversity. We believe that a diverse team fosters creativity, innovation, and achievement.   EOE Statement We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!   This position is currently not accepting applications. 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