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Administrative Assistant I/Travel Support 

Category Administrative Support  

The Administrative Assistant I Travel Support will assist with all areas of administrative travel support.

Additional Responsibilities Include, but are not Limited To:

  • Knowledge of requirements for official passports application and procedures, review applications for correctness, and appropriate documentation needed, i.e. TDY orders, proof of citizenship, etc.
  • Reviewed the Foreign Clearance Guide (FCG) for visa requirements and passport requirement per country as it pertains to DOD Military, DOD Civilian personnel and Contractors.
  • Interpreting and explaining the requirements for obtaining a passport and advising on sources and type of documentation needed.
  • Communicating with the DTRA Passport Office regularly for status updates of passport applications.
  • Maintain a file of official passports for CTR personnel, utilizing physical file and electronic file tracking of passports and passport information within traveler profile and track visa requests and visa information within the Automated Trip Request Information Process (ATRIP)
  • Keep and maintain electronic copies of all submitted visa applications from Cooperative Threat Reduction (CTR) personnel, copies of visas issued to Cooperative Threat Reduction (CTR) personnel, passport copies of all Cooperative Threat Reduction (CTR) personnel and blank visa applications.
  • Interpreting and explaining the requirements for obtaining visas and advising on sources and type of documentation needed to provide to obtain the visa.
  • Reviewed visa applications before submission to courier for correctness and ensure all proper supporting documentation is provided, i.e. photos, invitations, itinerary etc.
  • Drafting and sending hand carry letter requests to Special Issuance Agency (SIA) to obtain hand carry letters to accompany official visa application requests.
  • Drafting business letter and sending to PM for signature to accompany all contractor visa application requests.
  • Communicating with courier regularly to coordinate drop off completed visas (passports) and pick up of application packages for submission to the embassy. Gathering estimated completion dates, proof of submission to embassy to update ATRIP and communicate to traveler.
  • Communicating any issues regarding passport applications and visa applications to leadership when appropriate for further action by leadership.
  • Support management team in developing metrics and strategies for improvement.
  • Assist in coordinated travel support services for both the A&AS staff and CTR staff, as well as other personnel supporting CTR as directed, to include: booking of airline tickets, hotels and rental cars; preparation of government travel orders, processing and maintenance of passports and visas, and processing of official country clearance cables in full compliance with the DOD foreign Clearance Guide and Classified Supplement, and with Combatant Command (COCOM), Office of the Secretary of Defense (OSD), Department of State, Embassy and DTRA rules and timelines.
  • Assist in preparing briefing material for senior leadership.
  • Assist, track, and manage various projects.
  • Document best practices across all programs.
  • Assist with taskings and data calls and coordinating responses.
  • Report on monthly metrics for visa applications for leadership.
  • Assist with proposal development, if necessary.
  • Perform other duties, as assigned.
Position Requirements


  • One (1) to three (3) years’ experience tracking, preparing, and reporting on metrics and goals desired.
    • Travel Support. Knowledge of all aspects of travel planning support including travel booking, passport tracking and requests, DOD and international travel rules compliance etc. Preferred experience with DTRA and DOD travel considerations.


  • Bachelor’s degree.

Other Required Skills & Abilities:

  • Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
  • Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.
  • Must be capable of working independently with oversite.

COVID-19 Vaccination Requirement:

  • COVID-19 Vaccination Requirement. While the vaccine mandate for federal contractors and subcontractors is still being decided, we are continuing to collect vaccination record cards and accepting requests for legal accommodations (approval of a legal accommodation is not guaranteed). Although providing this documentation is not required at this time, we appreciate your cooperation in voluntarily providing this documentation to us should the Executive Order be upheld in the courts.

Security Clearance:

  • Secret security clearance.
    • Top Secret security clearance highly desired.

US Citizenship: This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

Full-Time/Part-Time Full-Time  
Requisition Category Active  
Req Number ADM-22-00010  
Location Fort Belvoir, VA  
About the Organization Here at Sawdey Solution Services, an ISO 9001-14001 certified and CMMI-SVC v2 Level 3 appraised corporate headquarters, we have built a nationwide and global footprint by providing innovative, cross-disciplined professional services, engineering, and cyber solutions to Department of Defense (DoD), Department of Homeland Security (DHS), Federal Agencies, and commercial customers. Operating successfully since 2001, we are a Woman Owned/Service Disabled Veteran Owned Business (WOSB/SDVOSB). Our mission is to provide employees with the best experience in a people focused, continuous process improvement environment. We are extremely proud of the culture we have created and encourage all prospective applicants to take a look at what other applicants and employees are saying about us:

Indeed Reviews:

Sawdey Indeed Reviews

Glassdoor Reviews:

Sawdey Glassdoor Reviews

What We Offer:

Whether you are a transitioning service member or are an experienced government contracting professional, Sawdey Solution Services offers a strong benefits package that extends beyond compensation. In addition to our healthcare plans, we also have benefits that encourage work/life balance, support your retirement goals, and aid in achieving not only your career goals, but your educational and training goals as well.

Don't just take our word (and others' words) for it… We invite you to come experience the Sawdey difference for yourself!

EOE Statement We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!  
Job Description None Specified 

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