Share Email Opening

Administrative Assistant I/Travel Support 

Category Administrative Support  

The Administrative Assistant I Travel Support will assist with all areas of administrative travel support.

Additional Responsibilities Include, but are not Limited To:

  • Knowledge of requirements for official passports application and procedures, review applications for correctness, and appropriate documentation needed, i.e. TDY orders, proof of citizenship, etc.
  • Reviewed the Foreign Clearance Guide (FCG) for visa requirements and passport requirement per country as it pertains to DOD Military, DOD Civilian personnel and Contractors.
  • Interpreting and explaining the requirements for obtaining a passport and advising on sources and type of documentation needed.
  • Communicating with the DTRA Passport Office regularly for status updates of passport applications.
  • Maintain a file of official passports for CTR personnel, utilizing physical file and electronic file tracking of passports and passport information within traveler profile and track visa requests and visa information within the Automated Trip Request Information Process (ATRIP)
  • Keep and maintain electronic copies of all submitted visa applications from Cooperative Threat Reduction (CTR) personnel, copies of visas issued to Cooperative Threat Reduction (CTR) personnel, passport copies of all Cooperative Threat Reduction (CTR) personnel and blank visa applications.
  • Interpreting and explaining the requirements for obtaining visas and advising on sources and type of documentation needed to provide to obtain the visa.
  • Reviewed visa applications before submission to courier for correctness and ensure all proper supporting documentation is provided, i.e. photos, invitations, itinerary etc.
  • Drafting and sending hand carry letter requests to Special Issuance Agency (SIA) to obtain hand carry letters to accompany official visa application requests.
  • Drafting business letter and sending to PM for signature to accompany all contractor visa application requests.
  • Communicating with courier regularly to coordinate drop off completed visas (passports) and pick up of application packages for submission to the embassy. Gathering estimated completion dates, proof of submission to embassy to update ATRIP and communicate to traveler.
  • Communicating any issues regarding passport applications and visa applications to leadership when appropriate for further action by leadership.
  • Support management team in developing metrics and strategies for improvement.
  • Assist in coordinated travel support services for both the A&AS staff and CTR staff, as well as other personnel supporting CTR as directed, to include: booking of airline tickets, hotels and rental cars; preparation of government travel orders, processing and maintenance of passports and visas, and processing of official country clearance cables in full compliance with the DOD foreign Clearance Guide and Classified Supplement, and with Combatant Command (COCOM), Office of the Secretary of Defense (OSD), Department of State, Embassy and DTRA rules and timelines.
  • Assist in preparing briefing material for senior leadership.
  • Assist, track, and manage various projects.
  • Document best practices across all programs.
  • Assist with taskings and data calls and coordinating responses.
  • Report on monthly metrics for visa applications for leadership.
  • Assist with proposal development, if necessary.
  • Perform other duties, as assigned.
Full-Time/Part-Time Full-Time  
Requisition Category Active  
Req Number ADM-22-00010  
Location Fort Belvoir, VA  
About the Organization Here at Sawdey Solution Services, an ISO 9001-14001 certified and CMMI-SVC v2 Level 3 appraised corporation, has built a nationwide and global footprint as a leading government contracting organization. Specializing in cybersecurity, systems engineering, and operational support, Sawdey invites you to be a part of a team that's at the forefront of securing our nation. Operating successfully since 2001, we are a Woman Owned/Service-Disabled Veteran Owned Business (WOSB/SDVOSB). Our mission is to provide employees with the best experience in a people focused, continuous process improvement environment. We are extremely proud of the culture we have created and encourage all prospective applicants to take a look at what other applicants and employees are saying about us:

Indeed Reviews:

Sawdey Indeed Reviews

Glassdoor Reviews:

Sawdey Glassdoor Reviews

Don't just take our word (and others' words) for it… We invite you to come experience Sawdey Solution Services!  
EOE Statement We are a Disabled-Veterans-41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!  

This position is currently not accepting applications.

To search for an open position, please go to


Other Jobs Within Same Category
-- None found --

Other Jobs Within 60 Miles
LAN Engineer - Senior in Fort Belvoir, VA
Posted on: 3/9/2023
[Apply Now]

DLA Splunk Enterprise Log Management (ELM) Cybersecurity Engineer in Washington, DC
Posted on: 8/16/2023
[Apply Now]

Cybersecurity Engineer – Insider Threat Protection in Washington, DC
Posted on: 8/16/2023
[Apply Now]

Cyber Security Engineer I in Washington, DC
Posted on: 1/19/2024
[Apply Now]

Cyber Security Engineer III in Washington, DC
Posted on: 1/19/2024
[Apply Now]

Follow us See who works here:

Click here for technical assistance.