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Title

Training Coordinator 

Description

Wyandot Behavioral Health Network is seeking a dedicated Training Coordinator to join our organization. Helps ensure optimal training efficiency by handling a variety of training/administrative tasks; coordinates training activities; helps administer the Organization’s eLearning training system; assists with the CQI process for training; and aids in the administration of departmental operations.

 

Accountabilities:

 

  1. Provides accurate and timely day-to-day support in the handling of a variety of training/administrative tasks.
    1. Produces written documentation [email communications, handouts, flyers, brochures, catalogs, certificates, memos, sign-in sheets, presentations, posters, evaluations, etc.] in accordance with standard procedures [correct format, layout, grammar, structure, informative, educational, pertinent, appealing, etc.].
    2. Facilitates the proper dissemination and/or collection and proper handling of a variety of training related information [sign-in sheets, program materials, certificates, etc.]
    3. Assembles and/or distributes information [training packets, handouts, etc.].
    4. Supports the training function (researching various topics, collecting information, identifying clip art, videos, or other media/props, etc.)
  2. Coordinates training activities.
    1. Organizes training sessions and/or meetings (synchronizing calendars, sending out training announcements/meeting invitations, arranging and handling on site logistics [room reservations, agendas, audio/visual, layout, refreshments, props, equipment, etc.] accepting/tracking enrollment and attendance, providing sign-in sheets, processing/communicating session changes, sending out reminders, producing required documents for sessions, etc.).
    2. Assists with the coordination of guest speakers/trainers (maintaining comprehensive lists of speakers/topics, keeping current contact information, auditing files, coordinating travel/lodging, etc.).
    3. Coordinates Manager Onboarding (establishing schedule, coordinating training, facilitating introductions, monitoring activities, ensuring completion within established timeframe, revising processes, updating records, etc.).
  3. Helps administer the Organization’s Learning Management system [LMS].
    1. Ensures accurate and current records management [new hires, changes, terminations] (completing new hire set-up, confirming accurate course enrollment, communicating access instructions, processing changes and terminations, etc.).
    2. Effectively helps manage the database for optimal utilization by users (testing features, assuring transcript and licensure access, ensuring alignment with Organization systems’ infrastructures, trouble-shooting problems [auto-enroll, password resets, malfunctions, etc.], training users on navigation, generating reports, etc.).
    3. Administers the Learning System (keeping information current and accurate, monitoring system updates for enhancements, participating in training upgrades, exploring and researching available features [gamification, mobile technology, etc.], alerting trainer to opportunities, expanding network of contacts for maximization of system application, uploading ‘homegrown’ courses, testing for optimal utilization, etc.).
  4. Assists with the management of the CQI process for training and professional development.
    1. Processes training evaluations (reviewing feedback, analyzing data, producing reports, identifying patterns or items of significance, quantifying results, sharing information with Trainer, etc.).
    2. Aids in the administration and analysis of training assessments (preparing surveys, testing systems, extracting reports, helping analyze data, preparing outcome presentations, etc.).
  5. Aids in the administration of departmental operations.
    1. Ensures accurate and timely maintenance of training records (updating databases and/or spreadsheets, completing data entry, organizing materials [electronically and manually], producing certificates, producing reports, filing, etc.).
    2. Supports the department’s budget (researching topics, preparing documents, tracking expenditures, noting expenses against budget for each workshop, assisting with projections for annual budget preparation, etc.).
  6. Contributes to team effort by performing other duties as needed/assigned.
 
Position Requirements

Qualifications:

 

Education: Associate’s degree with emphasis in human resources, communications, office management or related field. Equivalent experience may be substituted. College courses in general business, a plus.

 

Experience: Three years’ experience in an administrative role, including experience coordinating activities. Two years’ experience in an office environment with heavy emphasis on data management, database and/or spreadsheet maintenance. Proficient in report production. Computerized database, word processing, and spreadsheet experience required. Working knowledge of LMS, a plus.

 

Skills & Abilities: Excellent communication (oral/written) skills essential. Must have effective writing skills to independently produce correspondence. Proficient in Microsoft Office (e.g. word, excel, PPT), email systems, and strong working knowledge of database management, including query and report generation. Good aptitude and confidence in using various forms of computer applications (e.g. web-based). Knowledge and application of navigating the Internet essential. Must have outstanding interpersonal skills and project confidence in dealing with all constituents, while conveying pleasantries and remaining friendly. Demonstrated ability to be diplomatic, while exercising good judgment and discretion as appropriate. Resourceful, analytical, and skilled at problem solving. Must have exceptional organizational skills, be detail-oriented, a self-starter, sustain a high level of energy, demonstrate flexibility, and be able to shift priorities as demands dictate. Must be dependable and a team player (can-do, will-do attitude). Demonstrated or proven ability to set priorities and attain deadlines, while balancing multiple projects and performing assignments accurately. Excellent telephone etiquette a must.

 

Physical Capabilities and Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

 

Physical Demands: Incumbent is required to sit for long period of time; stand; walk – around office environment; use hands to finger, handle, or feel objects; reach with hands and arms; bend and stoop; talk and hear. Employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required include: close-up vision, visual acuity for fine-print detail, extensive use of computers, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Operate computer, printer, projector, copier, fax machine, and telephone. Requires ability to read, write, and understand English.

 

Work environment: Work is primarily performed in an office environment. Noise level is generally low-moderate (office environment).

 
Full-Time/Part-Time Full-Time  
Hours  
Division Wyandot Behavioral Health Network, Inc.  
About the Organization Wyandot Behavioral Health Network (Wyandot BHN) is a family of organizations serving the behavioral health needs of Wyandotte County, Kansas, and beyond.

Our network of organizations provides resources for adults, children and families in need of behavioral health services; individuals experiencing homelessness; assistance with housing, employment, and other needs.

Wyandot BHN organizations include:

• Kim Wilson Housing, Inc. - Supportive housing program
• RSI - 24/7 Crisis Center
• PACES - Children & adolescents behavioral health care center
• Wyandot Center - Adult behavioral health care center  
EOE Statement Wyandot Behavioral Health Network's family of organizations: Kim Wilson Housing, PACES, RSI and Wyandot Center is an Equal Opportunity Employer.

It is the policy of Wyandot Behavioral Health Network to provide equal employment opportunity to all persons, regardless of race, color, religion, national origin, ancestry, sex/gender (to include orientation, identity or expression), disability, handicap, age, or any other basis prohibited by law. Any act of retaliation or discrimination against any person who has filed a complaint or assisted or participated in any investigation involving a complaint is prohibited.
 

This position is currently not accepting applications.

To search for an open position, please go to http://WyandotInc.appone.com



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