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Patient Coordinator - Entry Level 

Category Back Office  


This an entry level non-clinical position is responsible for monitoring the physician's office schedules and for placing patients in exam rooms in a timely, efficient, and organized manner. Coordinates with other departments for any necessary testing or follow-up appointments that the physician requires during or after the patient is seen. Hours are M-F 7:45am - 4:15pm and must be willing to travel to all west valley locations (Peoria, Sun City West, Glendale).


  • Stocks patient exam rooms and provider workspace with necessary supplies
  • Checks the schedule for each following day to prep provider workspace as necessary.
  • Responsible for checking the physician's folders and distributing items.
  • Maintains and stocks the back-office area and samples closets
  • Ensures all exam rooms are prepped and cleaned for each patient
  • Responsible for plugging in and powering off laptops at the end of each clinic day.
  • Ensures provider areas operate and run smoothly on a day-to-day basis.
  • Coordinates with CCI Coordinator to keep patient flow organized and efficient.
  • Assists other back-office departments with patients and other non-clinical tasks
  • Updates Reps phone numbers and ensures they are accurate.
  • Maintains clean and clutter-free work area.
  • Other non-clinical duties as assigned.
Position Requirements


  • Knowledge of Microsoft Office products
  • Knowledge of HIPAA regulations
  • Ability to maintain confidentiality.
  • Ability to work in a fast paced-environment and work well under pressure.
  • Ability to multi-task while meeting deadlines and time constraints
  • Ability to work effectively with others.
  • Ability to maintain professionalism at all times.


  • Highschool Diploma or equivalent required.
  • Experience working in a medical or healthcare facilities preferred.
  • Experience working in an Electronic Medical Records system preferred.
  • Experience working in a Cardiology office preferred.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills and detail oriented.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the following physical/work environment functions apply:

  • Sit, stand, walk, talk, or hear.
  • Type, utilizing a computer keyboard.
  • May lift up to 25 lbs.
  • Utilize a multiline telephone system.
Full-Time/Part-Time Full-Time  
Shift Days  
Minimum Education  
Travel Requirements  
Exempt/Non-Exempt Non-Exempt  
Location All Offices  
About the Organization Cardiac Solutions is a medical, physician-owned business that provides a comprehensive range of cardiac health services to the general public and referred patients. Founded in 1984 by Dr. Joseph Caplan, our clinics have established a solid reputation for innovative cardiology treatments and personalized cardiovascular care. We are proud of our status as the West Valley's leading cardiology team, specializing in YOUR total heart care. Our board-certified cardiologists always put your treatment and care first, allowing you to have the peace of mind knowing that your heart is in good hands.

With our intensive educational opportunities through nurse-directed clinics, we help prevent the progression of heart disease by offering extensive cardiology testing. Our main goal is to avoid hospital admissions by accurately diagnosing and treating cardiac problems at the earliest possible stage. During this process, you not only build a relationship with your physician, but with the many members of our TEAM, all of whom are focused on YOUR heart health.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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