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Title

Human Resources Assistant  

Category HR/Volunteer Programs  
Position Human Resources Assistant  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Compensation $20 per hour plus a comprehensive benefit package  
Description

The Arizona-Sonora Desert Museum is a non-profit institution dedicated to the conservation and research of the Sonoran Desert Region with the goal of making the Sonoran Desert accessible, understandable, and valued. We are a fusion experience zoo, botanical garden, aquarium, art gallery, natural history museum, and research institute. The Association of Zoos and Aquariums has recognized the Desert Museum for over 25 years of continuous accreditation.

 

Our Human Resources Department invites your application to join our team as a Human Resources Assistant.

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Position Description
Job Title: Human Resources Assistant
Department: Human Resources
Supervisor: Human Resources Manager
FLSA Status: Non-Exempt
Compensation: $20 per hour plus a comprehensive benefit package which includes medical, dental, vision, employer-funded health reimbursement account, life and LTD insurance, medical and dependent care flexible spending accounts, 403(b) retirement plan with Roth option, dual-level membership, paid holidays, personal business time, sick leave, and vacation.

Summary
The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. Provides administrative support to the Human Resources Manager and other staff as directed.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

HRIS Administration

  • Maintains accurate and up-to-date human resource files, records, and documentation
  • Maintains the integrity and confidentiality of human resource files and records
  • Assists with documentation for I-9 audits
  • Performs HRIS administration tasks including data maintenance, user setup/access, and benefit plan configuration updates
  • Assists with performance management processes
  • Assists with ASDM efforts for Training & Development
  • Assists with HRIS system user guides.

Benefits Administration

  • Responsible for day-to-day benefits administration and providing customer service to employees, escalating issues as needed
  • Assists with benefit orientation sessions.
  • Maintains and revises benefit orientation materials
  • Reviews and processes benefit elections throughout the employee life cycle, including at hire and termination, and in the event of qualifying life events
  • Notifies third party COBRA Administrator of new hires and qualifying events
  • Assists with contacting benefit vendors and administrators
  • Reconciles monthly benefit invoices
  • Assists with documentation for 403(b) audits
  • Support annual benefits annual renewal process, including completing census reports for vendors, preparing benefit plan materials, and addressing employee questions.

Recruiting/Employee Relations

  • Supports recruiting efforts by updating job description library and job specific questionnaires on ATS in collaboration with Hiring Managers and the Human Resources Manager
  • Creates job requisitions on ATS, posts openings on job boards, and shares openings with other groups
  • Assists with recruitment, pre-employment background checks and drug screening, and on-boarding processes for vacant positions
  • Maintains a current database of job applicants, processes employment applications, schedules interviews and assists in other employment related activities
  • Assists with new employee orientation sessions
  • Maintains and revises staff orientation materials
  • Answers questions from applicants relative to hiring processes, benefits, or any HR related topics
  • Acts as a resource for employees and managers regarding policy and procedure questions and assists in resolving human resources related problems
  • Completes requested employment verification checks

Other

  • Assists with the maintenance of ASDM directory and organizational charts
  • Prepares name badges
  • Ensures that required workplace notices and posters are up to date
  • Orders and maintains supplies, and arranges for equipment maintenance
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
  • Meters outgoing mail and sorts incoming mail in the absence of the Executive Assistant

Supervisory Responsibilities
This job has no supervisory responsibilities.

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Note: All sections of the application must be completed, including professional references, before it can be submitted successfully. Application review will begin immediately and will continue until the position is filled. Please understand that if offered a position, you will be required to successfully complete a pre-employment drug screen and criminal background check as a final condition of employment.

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Position Requirements

Education and/or Experience
Associate’s degree (A.A) in Business Administration or equivalent from two-year college; or at least two years HR related experience and/or training; or equivalent combination of education and experience.

Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

  • To perform this job successfully, an individual should have knowledge of Word, Excel spreadsheet software, PowerPoint and Outlook.
  • Knowledge of Human Resources Information Systems is a preferred but not required.

Certificates, Licenses, Registrations
None.

Other Skills, Knowledge and Abilities

  • Excellent verbal and written communication skills.Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Ability to develop effective working relationships with staff and other departments.
  • Ability to work independently.
  • Must be professional, personable, and able to work effectively with a broad range of individuals and applicants of different backgrounds, diverse personalities, and lived experiences.
  • Basic understanding of benefit eligibility and enrollment requirements.
  • Ability to analyze data and identify discrepancies.
  • Able to work flexible work schedule and adjust as required.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. While performing the job successfully, the employee is occasionally exposed to outside weather conditions.

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The above description reflects a general overview of the responsibilities and position requirements for this job classification. It is not intended to be a complete description of all duties and requirements that may be inherent in the position. The Arizona-Sonora Desert Museum is an equal opportunity institution that values a diverse workforce. The Museum is a drug and alcohol free workplace and participates in E-Verify.

 
Open Date 10/31/2022  

This position is currently not accepting applications.

To search for an open position, please go to http://ArizonaDesertMuseum.appone.com




 


 
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