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Title

Administrative Assistant - TAP Coordinator 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Category Law Enforcement  
Description

LOWER ELWHA KLALLAM TRIBE

Administrative Assistant/TAP Coordinator

Job Description

OVERVIEW: To provide administrative and program support to the Justice Center of the Lower Elwha Klallam Tribe.

WORK LOCATION: Lower Elwha Justice Center

SUPERVISED BY: Office Manager/Chief of Police

POSITION STATUS: Regular/full-time with benefits

SALARY LEVEL: DOQ WORK SCHEDULE: 40 hours per week

ESSENTIAL FUNCTIONS OF JOB:

  • Administer the Tribe's Tribal Access Program (TAP);
  • Provide administrative assistance to ICW, Housing, Police, Human Resources and the Tribal Court System as per TAP requirements;
  • Review and update policies and procedures as needed for Tribal Access Program (TAP) to ensure the Tribe's compliance with all audit requirements;
  • Administer policies and procedures to ensure all departments (ICW, Housing, Police and Human Resources and Tribal Court) are consistent with requirements through TAP;
  • Coordinate meetings, bi-monthly; maintain communication with other departments;
  • Identify TAP related trainings, notify appropriate staff of training opportunities and coordinate staff attendance at necessary and appropriate training;
  • Maintain competent knowledge of all tribal laws and applicable federal law, including, but not limited to: Sex Offender Registration Notification Act and all tribal law provisions relating to probation and compliance with LEKT Tribal Court orders;
  • Maintain prompt and regular attendance;
  • Perform other work relevant to job duties as required;
  • Attend and complete all training necessary to perform work duties;
  • Ensure collection of necessary data in order to complete audit requirements through TAP;
  • Take and submit finger and palm prints to the FBI and DNA to CODIS;
  • Submit initial sex offender registration and notification to TTSORS/NSOR;
  • Create and type correspondence to include word processing/typing letters, memos, forms, policies and procedures (includes handling of confidential documents and information);
  • Provide administrative support for the above to include telephone coverage, copier projects, mail handling and necessary communications internally and externally;
  • Maintain the master copy of the Law and Order policies and procedures, manuals, codes and resolutions and insure all copies and updates;
  • Responsible for keeping projects on track and completing key program tasks in a timely manner;
  • Coordinate collection, entry and analysis of data;
  • Develop and maintain outside partnerships and collaborations with other Tribal entities
  • Process and complete Sex Offender registration. including fingerprints, palm print, DNA and mugshots;
  • Develop training logs for staff;
  • Complete queries on person, property, stolen items and missing and wanted persons;
  • Create calendar with reminders of training for all staff that participate in TAP, prior to expirations dates
  • Enter warrants and charging documents;
  • Complete fingerprints for all agencies listed (Housing, Human Resource, ICW, Prosecutor's Office, Police Department);
  • Enter No contact/Protection orders issued through Lower Elwha Tribal Court;
 
Position Requirements

DESIRED QUALIFICATIONS:

  • Must possess valid Washington State driver’s license;
  • AA degree and above, or equivalent combination of education, training and experience;
  • At least 2 years of experience working in a tribal setting;
  • At least 2 years of experience in working in Law Enforcement and or criminal justice;
  • Computer knowledge and proficiency sufficient to create data bases needed for tracking of offenders and tracking other information as needed to perform job responsibilities;
  • Pass a criminal background check;
  • Must pass a drug test and comply with Drug Free Workplace Policy;
  • Experience in successful collaborations between tribal and other governmental and private agencies and departments.

Knowledge, Skills, Abilities Required by Position:

  • Knowledge of modern police practices and methods is preferred
  • Knowledge of controlling laws and ordinances;
  • Willingness to abide by confidentiality policies is required;
  • Ability and willingness to cooperate and collaborate with agencies from other jurisdictions as well as other LEKT agencies is required;
  • Knowledge of outside agencies;
  • Knowledge of the rules and regulations of the Lower Elwha Klallam Tribal Police Department is preferred;
  • Ability to deal courteously and in a supportive fashion with the public;
  • Ability to analyze situations quickly and objectively and to determine proper course of action is required;
  • Ability to remain calm in tense or hostile situations is required;
  • Knowledge, experience and understanding of tribal culture and traditions is preferred;
  • Ability to work fairly and effectively with tribal community and diverse population is required;

PHYSICAL REQUIREMENTS:

  • Ability to sit, stand, bend reach, climb stairs;
  • Ability to lift, push/pull objects up to 25 pounds infrequently;
  • Ability to utilize the manual dexterity to operate standard office machines such as, computers, fax machines, copiers, calculator, and telephones;

OTHER CONSIDERATIONS:

As with all positions of the Lower Elwha Klallam Tribe this position is Indian Preference in hiring.

 
Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Close Date  
Number of Openings 1  
Open Date 10/27/2022  
Location Justice Center  
About the Organization Information ---- about Lower Elwha Klallam Tribe  

This position is currently accepting applications.

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