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Inventory Specialist - 7954 


Job Title: Inventory Specialist

Department: General Support Services

Division: Accounting

Status: Non-Exempt/Full-time

Salary: $19.16/hourly

Position Summary:

Under general supervision, maintains accurate records of the quantity, type and value of supplies; prepares journal entries, monthly and year end closings, and fixed asset maintenance and general ledger reconciliations in accordance with the Tohono O’odham Nation’s applicable policies and procedures. Occasionally operates a forklift.

The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.

Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below):

  • Assists in maintaining an effective and efficient inventory management system.
  • Keeps an accurate ongoing inventory for each department’s property; prepares and reconciles reports.
  • Complies information on receipt or disbursement of goods and computes inventory balance, price, and costs.
  • Maintains records and develops reports for the reconciliation of supplies inventories.
  • Writes functional specifications for specialty items to be purchased through the Tohono O’odham Nation’s purchasing policies and procedures.
  • Ensures inventory system files security through limited access to main programs.
  • Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
  • Performs inventory data entry, accurately and in a timely manner; utilizes an electronic records system to process department documents.
  • Stamps metered mail and distributes incoming United States Parcel Service mail.
  • Processes purchase orders through the receiving function to capture assets for tagging.
  • Maintains all appropriate documentation related to the procurement of goods and services.
  • Operates a forklift and other necessary equipment to properly handle materials being received, issued, and stocked.
  • Answers questions from various departments and programs regarding property and supply policies and procedures; assists in ensuring compliance to the Nation’s policies and procedures.
  • Attends meetings as required.
  • Performs other job related duties as assigned and contributes to a team effort.

Knowledge, Skills, and Abilities:

  • Knowledge of the Tohono O’odham culture, customs, and traditions.
  • Knowledge of property inventory techniques.
  • Knowledge of safety precautions relating to loading and unloading of materials.
  • Knowledge of application and implementation of computer record keeping systems, accounting and billing procedures, and inventory systems.
  • Skill in providing superior customer service for both internal and external customers. ? Skill in organizing and maintaining areas for efficient material storage and handling.
  • Ability to enter data or information into a computer system using a keyboard device.
  • Ability to communicate efficiently and effectively both verbally and in writing.
  • Ability to establish and maintain positive and effective working relationships with other employees and the general public.
  • Ability to maintain privileged confidential information.
  • Ability to work independently and meet strict time lines.
  • Ability to work extended hours and various work schedules.
  • Ability to obtain forklift certification.
Position Requirements

Minimum Qualifications:

  • High School Diploma or General Education Diploma, and three years’ work experience in inventory, administrative, or warehouse, to include computerized inventory and accounting systems; or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.

Licenses, Certifications, Special Requirements:

  • Must obtain Forklift certification within six months hire.
  • Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.
  • May require possessing and maintaining a valid driver’s license, (no DUIs or major traffic citations within the last three years).
  • If required, must meet the Tohono O’odham Nation tribal employer’s insurance requirements to receive a driver’s permit to operate program vehicles.
  • Based on the department’s needs, incumbents may be required to demonstrate fluency in both the Tohono O’odham Language and English as a condition of employment.

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, stoop, kneel, crouch, crawl, sit, walk, use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Employee is regularly exposed to extreme weather conditions.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Location Sells  
Open Date 10/25/2022  
Close Date  
About the Organization The Tohono O'odham Nation is a federally-recognized tribe that includes approximately 28,000 members occupying tribal lands in Southwestern Arizona. The Nation is the second largest reservations in Arizona in both population and geographical size, with a land base of 2.8 million acres and 4,460 square miles, approximately the size of the State of Connecticut. Its four non-contiguous segments total more than 2.8 million acres at an elevation of 2,674 feet.  

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