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Senior Coordinator, Member Relations and Global Outreach 



The senior coordinator will uphold Academy policy and ensure that all Academy members, clients, senior leadership and guests have a high quality, safe, secure, and memorable experience while attending any number of events in the TriState area and beyond. This candidate will remain professional at all times, while enforcing and maintaining a stance of honesty, integrity, and teamwork. They will work in a collaborative, inclusive environment where their thoughts and input will be mandatory as a measure of success.

Duties and Responsibilities:

  • Reports to the Vice President, Member Relations and Global Outreach and works in collaboration with the Manager, Member Relations and Global Outreach in various capacities during events including, but not limited to handling RSVPs, DCP/print trafficking, tech-check for picture and sound qualify, overseeing check-in process, prepping welcome remarks for talent and studios, attending and coordinating screenings, writing/circulating a post-screening recap for NYC office and for Communications team.
  • Other administrative tasks, such as researching, contacting, and booking vendors, handing billing/payment, processing expenses, scheduling committee meetings with key Governors and members, circulate meeting agendas, and taking meeting notes to align action items with topics covered
  • Compile research for public programs, including books, magazine articles, interviews, and pull quotes.
  • Ensure precise and effective communication and cooperation with all levels of personnel, Academy members, governors, and leadership personnel in NYC, LA, London, and beyond.
  • Collaborate with New York team to assist in developing national educational outreach programs.
  • Check-in guests and monitor film screenings for member experience and tech issues.
  • Coordinate travel logistics to include booking flight/train tickets, booking hotels and car service.
  • Maintain and update database of industry contacts, Academy committees, membership, vendors, etc. to ensure and drive effective collaboration and communication.

Position Requirements

Qualifications and Requirements:

  • Bachelors degree including courses in Film and Media studies preferred
  • 1-2 years prior film industry experience preferred
  • Shows an interest in the art of cinema, awards programs, marketing and publicity and outreach
  • Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint) and experience with relational database a plus
  • Stays up to date on latest industry and social media trends
  • Possess strong research skills
  • Ability to prioritize, multi-task, and maintain pleasant professional demeanor in tight deadlines.
  • High detail orientation and organization skills
  • High degree of initiative and follow-through
  • Some night and weekend work may be required and may be assigned on short notice.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.


Full-Time/Part-Time Full-Time  
Position Senior Coordinator, Member Relations and Global Outreach  
Exempt/Non-Exempt Non-Exempt  
Open Date 10/13/2022  
Location New York  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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