Essential Functions:
· Handle departmental purchase requests by securing management approval, obtaining competitive bids and preparing orders for the purchase of all supplies. Communicate and confirm all purchase orders with the vendor to ensure timely and accurate delivery.
- Work closely with each department head to become knowledgeable of the quality and quantity of their department’s supplies. Offer appropriate information on new or alternative products and suggestions for saving money. This includes reviewing reports to reduce inventory value and move slower items.
- Ensures that the department is staffed efficiently according to departmental needs and plans and coordinates all Storeroom duties in receiving and issuing stock on hand and inventory. Enforces established departmental and hotel policy and procedures and performs disciplinary actions as necessary.
· Establishes and maintains a professional, trained and motivated staff through effective implementation of performance and career-development programs.
· Maintains records, files and forms on all payroll related information for union colleagues as well as update Timesaver to ensure accurate payroll processing.
· Assists and participates in the hiring process and decision making of storeroom applicants. Prepares and completes annual performance appraisals for approval and reviews with each colleague in a timely manner.
· Completes month-end procedures such as, but not limited to, journal vouchers, reconciling and reports.
- Performs house check evaluations, conducts par stock checks, evaluates portion control and butcher test, ensures pro-active internal control function and performs Cash Integrity Testing for outside Auditors and performs spot checks in all outlets to ensure all guest checks are opened and closed on time.
- Researches, develops and recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
- Perform any other duties as assigned by Director of Finance.
- Regular attendance is required for this position.
Additional Duties and Responsibilities:
- Reports all suspicious persons or activities and hazardous or unsafe conditions to the Security Department.
- Provides instruction and/or guidance for guest and employee safety in fire or other emergency situations.
- Responds to guest questions. Provide guest assistance, direction and information as requested when working in public areas.
- Represents the hotel at various functions and trade shows.
- Participates and networks through key organizations as recommended by the Director of Finance.
- Performs a variety of other duties as assigned.
Education/Training Requirements:
-
- High School Diploma or General Education Diploma required.
-
- College degree in Accounting or similar field preferred.
Experience/Skill Requirements:
- Two (2) to three (3) years purchasing experience required.
- One (1) to two (2) years management experience preferred.
- Experience in a first class, medium to large resort preferred
Licenses/Certifications:
- Certification of tuberculosis clearance required.
- CPR and Standard First Aid Certification preferred.
Mental Capacity & Organizational Skill Requirements:
- Ability to pay attention to detail, work in a fast paced environment, handle multiple tasks and have a high level of patience.
- Ability to use sound judgment.
- Ability to comprehend and follow oral and written instructions and procedures.
- Ability to prioritize work.
- Ability to comprehend and perform mathematical calculations.
- Ability to access, understand and accurately input information using a moderately complex computer system and effectively utilize software such as Excel, Word and Fidelio.
Ability to effectively deal with internal and external customers and staff, some of whom will require high levels of patience, tact, empathy and diplomacy to diffuse anger, collect accurate information and resolve conflicts.
- Ability to pay attention to details, work in a fast paced environment and handle multiple tasks.
Communication Requirements:
- Ability to communicate effectively in English both verbally and in writing.
- Ability to effectively deal with internal and external customers, some of whom will require high levels of maturity, patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts.
Physical Requirements (Based on an 8-hour work day) _:
Stand / Walk: __2__ hours a day
Sit: __6__ hours a day
Drive: ____ hours a day
__________________________________________________________________________
Lift/carry: (Occasionally = 1/3 workday. Frequently = up to 2/3 workday)
0-20 lbs. ? Not at all X Occasionally ? Frequently
21-50 lbs. ? Not at all X Occasionally ? Frequently
51-100 lbs. X Not at all ? Occasionally ? Frequently
___________________________________________________________________________
Employee is required to:
Bend: ? Not at all X Occasionally ? Frequently
Squat: ? Not at all X Occasionally ? Frequently
Kneel: ? Not at all X Occasionally ? Frequently
Climb: ? Not at all X Occasionally ? Frequently
Reach above shoulders ? Not at all X Occasionally ? Frequently
Perform Repetitive Hand Motions: ? Not at all ? Occasionally X Frequently
Other Physical Requirements:
- Ability to move throughout the work area while performing the essential job functions.
- Ability to reach and grasp overhead, bend, stoop and squat.
- Ability to lift up to 25 lbs.
- Ability to sit and walk for extended periods of time.
Environmental Exposure:
Indoors: ? Not at all ? Occasionally X Frequently
Outdoors: ? Not at all X Occasionally ? Frequently
Other Requirements:
- Must maintain a neat, clean and well groomed appearance as outlined in the employee handbook.
- Ability to work varying shifts and maintain attendance in accordance with the hotel’s attendance policy.
- Ability to comply with hotel rules and regulations including policies regarding safety and grooming standards.
- Ability to effectively deal with internal and external customers and staff, some of whom will require high levels of patience, tact, empathy and diplomacy to diffuse anger, collect accurate information and resolve conflicts.
ADDITIONAL INFORMATION:
This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.
|
Click here for technical assistance.
.png)