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Title

Administrative Assistant - Compliance 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
 
Position Administrative Assistant  
Req Number ADM-22-00021  
Full-Time/Part-Time Full-Time  
Open Date 1/25/2023  
Description

SUMMARY: Under the supervision of the Risk Manager with dotted-line reporting to the Director of Quality and Patient Safety, the Administrative Assistant will support medical staff services, risk management, quality improvement / quality assurance, population health, and regulatory support services. In addition to standard administrative functions, this position coordinates highly confidential and sensitive information for the Quality, Risk Management, and Compliance department. Interacts with external and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload.

 
Position Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Standard Responsibilities

  • Schedules and organizes activities such as meetings and department activities.
  • Organizes and prioritizes large volumes of information.
  • Handles confidential and non-routine information and explains policies when necessary.
  • Responds to regularly occurring requests for information.
  • Acts as a liaison with other departments and leadership.
  • Performs duties to ensure efficient use of company resources.
  • Responsible for accuracy and clarity of final work.
  • Gains and maintains a working knowledge of appropriate federal, state, local, and clinic regulations as applicable to the Quality, Risk Management, and Compliance department.
  • Other duties and responsibilities as designated by supervisor.  

Medical Staff Services Responsibilities

  • Supports provider and organizational payor-enrollment with preparing and processing applications.
  • Supports medical staff services with peer references.
  • Supports users of Open Door’s medical staff services software (MD-Staff).
  • Supports Credentialing and Peer Review Committee.

Compliance and Risk Management Responsibilities

  • Supports Ergonomic Program needs with inventories, ordering stock supplies, and tracking orders to completion.
  • Supports Corporate Insurance needs with preparing and processing applications.
  • Coordinates changes to internal form documents and communicate changes to sites.
  • Supports Policy Work Group and the PolicyTech data management system.
  • Supports EthicsPoint incident reporting system.

Quality Improvement /Quality Assurance Responsibilities

  • Supports Quality and Population Health needs.
  • Schedule and take minutes for the follow meetings:
    • Uncompensated Care Work Group,
    • Pregnancy Services Work Group,
    • DNCHC Performance Improvement Team,
    • MCHC Performance Improvement Team,
    • RCHC Performance Improvement Team, and
    • Pediatric Care Team, in addition to other recurring meetings.

QUALIFICATIONS AND EXPECTATIONS:

  • Strong interpersonal skills and the ability to establish constructive professional working relationships among a diverse workforce.
  • Ability to work as a member of a team and independently as needed.
  • Ability to effectively manage and prioritize multiple projects with different deadlines.
  • Excellent organizational and time management skills.
  • Ability to write routine reports and correspondence.
  • Strong computer skills with specific aptitude in Microsoft Office Suite and/or Electronic Medical Records (EMR).
  • Excellent interpersonal, written and verbal communication skills.
  • Excellent computer skills, including ability to use word processing, spreadsheet, data management, and web-based programs.
  • Ability to effectively represent ODCHC’s interests in the community and maintain effective working relationships among coworkers, public, private, and professional groups.
  • Adheres to ODCHC’s attendance policy.
  • Ability to adhere to and model ODCHC’s policies and procedures.
  • Ability to maintain confidentiality and objectivity.

EDUCATION AND EXPERIENCE:

  • Associates or Bachelor's degree; or equivalent work experience.
  • Two or more years of related experience and/or training, preferably in health care; or equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITIES: None.

SUPERVISION AND SUPPORT: The Administrative Assistant reports directly to the Risk Manager with dotted-line reporting to the Director of Quality and Patient Safety and is an integral member of the Compliance Department.

PHYSICAL REQUIREMENTS: This is in person, office-based position. The physical requirements described are representative of those needed to successfully perform the essential duties of the position. Reasonable accommodation will be made to allow otherwise qualified candidates to perform these functions.

  • Ability to communicate via telephone, video, and/or in-person.
  • Vision adequate to read documents, computer screens, forms.
  • Ability to remain stationary for extended periods.
  • Ability to lift, carry, or otherwise move up to 25 pounds.
  • Ability to use keyboard and view computer screens for extended periods.
  • Ability to travel locally and long-distance as needed.
 
Wage Range Hiring Range $19.77 to $24.20  
EmpID None Specified 

supervisorUID None Specified 

AscUDF_RecruitmentInfo_PriorYearsofExpereince None Specified 

This position is currently accepting applications.

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