An ideal Payroll-HR Assistant will perform all the administrative and clerical tasks for the payroll function of the organization. This role is responsible for making sure all payroll data is complete, accurate, and verified before each payroll run. The role requires exactness, diligence, and focus on delivering error-free work. The Assistant function of this role will work on daily tasks revolving around payroll, filing, and other duties as needed.
Essential Duties and Responsibilities
Collating work records and timesheets; to include verifying accuracy of time cards, inputting or adjusting leave, validating overtime, addressing any unrecorded work or leave hours.
Preparing payroll data; to include reporting, reconciling various spreadsheets, uploading data into the HRIS system, and collecting data from various sources or department Managers (i.e., Gym Reimbursements, Commission Payments, Bonuses, and Miscellaneous Reimbursements).
Recording leave information; to include approving leave cancelation requests, adjusting leave used and earned as needed, tracking leave accruals and adding accrued leave to the HRIS system annually for all associates.
Resolving payroll discrepancies and issues as needed; communicating resolution/solutions to all concerned parties.
Answering payroll-related queries as needed.
Escalating any concerns or questions to management as needed/necessary.
Create and maintain various reports for payroll on a weekly/bi-weekly/monthly basis.
Work with other members of the HR team to verify accuracy of data being submitted for payroll on a bi-weekly basis before final submission.
Data entry; to include various payroll related updates and information submitted by associates, update the HRIS system with data submitted by members of Management (i.e., payroll increases, employee transfers, performance reviews or notices, direct deposit changes, tax changes, etc. ).
Assist with benefits administration; to include assisting with open enrollment preparation annually, enrolling employees annually and as needed into our benefit providers site, relaying enrollment confirmations to HR members once complete.
Obtaining and reconciling monthly carrier bills and submitting to the Controller for payment; to include uploading data from billing invoices to various spreadsheets, and researching and resolving any discrepancies from month-to-month.
General filing; to include creating and maintaining filing systems, filing arranging filing systems to make room for additional files, relocating existing files to storage (in house) as needed.
Other duties as needed.
Minimum 1-2 years progressive work experience in Payroll Administration.
Strong customer service and/or problem solving skills; ability to work alone as well as in a team centered environment.
Must be results oriented and willing to be accountable for results; ownership of work duties.
Good written and oral communication skills.
Ability to organize and manage multiple priorities, ability to multi-task.
Ability to operate standard office equipment (printers, fax machine, phone systems, copier, and computer).
Proficiency in Windows environment, Word and Excel. Able to create, maintain and analyze spreadsheet reports.
Relates well to all kinds of people, uses diplomacy and tact. Maintains a positive work atmosphere by behaving and communicating in a manner that enables rapport with employees, co-workers and supervisors.
Discretion is an integral attribute of this position; must possess the ability to work with sensitive and personal information and maintain confidentiality.