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Administrative Assistant 

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow.


OUR VISION: We put the HOME in housing.

OUR MISSION: To deliver exemplary service through:


  • FISCAL responsibility to our clients;

  • INTEGRITY in all aspects of our business practices;

  • STABILITY for 45+ years of meeting our client's business needs;

  • HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

 
Description

Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking a highly qualified professional to serve as an Administrative Assistant to support our housing development organization. This individual will perform general clerical tasks, including but not limited to, receiving, and redirecting calls, taking messages, general bookkeeping and invoice maintenance, as well as assist with ongoing projects as needed.

 

QUALIFICATIONS/REQUIREMENTS
Reporting to the Executive Director, the successful candidate will participate in a team-oriented environment and should possess the following:

  • Solid verbal, written communication skills
  • Proficient computer skills and in-depth knowledge of relevant software (Microsoft Office Suite – Word, PowerPoint, Excel and Outlook)
  • Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail and accuracy;
  • Ability to work well with all levels of internal management and staff, as well as outside clients and associates
  • Flexibility, positive attitude, team orientation and a willingness to learn
  • Experience/knowledge of real estate or affordable housing is a plus
  • Licensed Notary is a plus

 

RESPONSIBILITIES

  • Processing and tracking invoices and check requests
  • Ordering and maintaining office supplies
  • Organizing and maintaining electronic and paper files
  • Updating and maintaining online social media content
  • Updating and maintaining (e)mailing lists
  • Data Entry and maintenance of various in spreadsheets
  • Following-up on housing assistance calls and emails
  • Preparing overnight mail and courier deliveries, as needed
  • Transcribing meeting minutes for quarterly Board or Directors and Investment Committee meetings
  • Registering and maintaining subsidiary entities in state and federal online databases
  • Assistance with the preparation and assembly of the following (as needed):
    • Board meeting packages
    • Project funding applications
    • Project requisitions
    • RFP/RFQ Responses
    • Due Diligence items for various parties
 
Position Requirements
  • At least two years’ prior administrative experience
  • Proficiency in Microsoft Office (Word; Excel; PowerPoint) required.
  • Excellent organizational skills and attention to detail.
  • Ability to meet deadlines while managing multiple projects.
  • Ability to work both independently and in a team.
  • Excellent interpersonal skills.

 

Compensation and Benefits:

Compensation is $20/hr-$22/hr with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.   

Applicants must include cover letter and resume.

 

Affordable Housing and Services Collaborative, Inc. participates in E-Verify

 
Number of Openings 1  
Category Operations  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://PeabodyPropertiesInc.appone.com



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