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Land Records Technician 


Martin County is currently accepting applications for a full time Land Records Technician in the Auditor/Treasurer's office. 

The Land Records Technician is responsible for the maintenance of property tax records in relations to the taxpayer of record, transfers of land, and splits of land. Additional responsibilities include assisting in the collections of taxes and receipting funds into the county’s financial system. This position leads processing document transfers for Auditor/Treasurer’s Office such as deeds and mortgages, as well as administers the forfeited land process.



  • Updates and maintains name/address, legal descriptions, parcel maintenance, parcel history, name associations, parcel associations, splits and new plats for property taxes in the property tax system in the computer, as received from various departments.
  • Identifies legal descriptions, verifies payment of taxes, collects taxes, registers mortgages, miscellaneous receipts, transfers deeds, eCRV process, eRecorded documents, researches ownership to ensure accurate records.
  • Manages forfeited land sale process to include mailing various legal notices and preparation of various legal documents for recording and publication.
  • Administers mobile home
  • Provides general or technical information in response to oral and written inquiries for the general public, county, state or federal agencies.
  • Performs various clerical tasks relating to data base mailings, filing and general correspondence.
  • Records incoming receipts in the cash register system to include balancing and updating journals as required and collects credit card payments.
  • Creates name, address, legal lists, mailing labels via the property tax computer, upon public request.
  • Manages prepaid taxes process and the application of taxes to the tax bill. Revises and mail adjusted tax statements and calculators and prepares refunds for overpayments
  • Issues auctioneer, liquor, tobacco and transient merchant licenses.
  • Participates in required continuing education and training sessions on elections, applicable law and regulation changes, computer skills and other position related matters.
  • Performs other work-related duties as required.


The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all duties performed by personnel so classified.





  • Takes personal responsibility for the quality and timeliness of work, and achieves results with limited oversight.
  • Follows instructions and adheres to all County policies and procedures as required.
  • Maintains an acceptable record of work attendance and punctuality in accordance with County and Department requirements.



  • Diligently attends to details and pursues quality in accomplishing tasks.
  • Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies.



  • Provides information, options, and/or solutions to inquiries, concerns, and/or requests from the diverse public in a respectful manner.
  • Maintains the County’s reputation of providing a high-level of customer satisfaction.



  • Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to achieve those objectives.
  • Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps.
  • Anticipates the impacts and risks of decisions and actions.
  • Seeks and uses others’ input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and priorities. Sees potential challenges and opportunities, and adjusts plans based on input.



  • Demonstrates knowledge and actions consistent with the County’s values and the County’s code of ethics and conduct.
  • Respects and maintains confidentiality.
  • Demonstrates high moral principles and professional standards with others through truthfulness and sincerity; makes ethical decisions.
  • Shows respect for others’ ideas, perspectives, and styles. Demonstrates appropriate business etiquette and social skills.



  • Maintains a high level of accuracy and attention to detail.
  • Demonstrates the ability to use resources productively, effectively, and efficiently.
  • Demonstrates the ability to think proactively, anticipates potential problems, and provides workable solutions and alternatives with a ‘can do’ approach.
  • Develops and maintains good working knowledge of job responsibilities and prescribed procedures, which facilitates the efficient performance of duties. Takes initiative to utilize job knowledge to analyze situations, resolve problems, and reach decisions.



  • Promotes cooperation and commitment within a team to achieve goals and deliverables.
  • Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first.
  • Gives honest and constructive feedback and shows willingness to receive feedback from peers.
  • Provides assistance to teammates as needed.



The position has good working conditions in general, but it is a diversified job requiring sustained mental effort related to public contact, organizational issues, and technical areas.

The individual may encounter moderate emotional strain or tension. There is sustained exposure to sitting and standing. There is continuous exposure to computer keyboard data entry and video screens and moderate exposure to lifting up to 40 pounds.

  • Continuous: Walk; Stand; Sit; Keyboarding; Work requires moderate attention to detail.
  • Frequent: Repetitive movement, mental effort and stress; Work requires high attention to detail; Work with frequent deadlines.
  • Occasional: Bend or stoop; Kneel or squat; Exposed to annoying odor; Exposed to sickening odor; Exposure to emotional public; Exposure to offensive language; Some mental effort and stress involved resulting in frustration.
  • Intermittent: Lift or carry less than 10 lbs.; Lift or carry 11-25 lbs.; Lift, carry, push, pull 26-60 lbs.; Work alone.

This position is responsible for the use of county fleet vehicles, modern office machines and equipment.


Martin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.


Position Requirements



  • Associates Degree in accounting, finance, business administration or other related field of study.
  • One year of progressive experience in related field along with the skills, knowledge and abilities required; or equivalent combined education and experience.



  • Valid driver’s license.



  • Considerable knowledge of modern office equipment, practices and procedures including a computer and other basic office equipment and software including accounting systems and Microsoft Suite applications including but not limited to Excel, Outlook, and Word.
  • Knowledge of the MN Government Data Practices Act
  • Demonstrated skills in project management.
  • Knowledge of principles and procedures of land descriptions, transfers and title flow of property.
  • Knowledge and ability to read and to locate parcels of land by their legal descriptions.
  • Ability to work with prioritizing workload to meet deadlines for multiple tasks and maintain efficiency with frequent interruptions.
  • Ability to maintain clerical records and filing systems.
  • Ability to perform moderately complex numerical calculations accurately and efficiently.


The qualifications listed above are guidelines. Other combinations of education and experience could provide necessary knowledge, skills and abilities to perform this job.

Full-Time/Part-Time Full-Time  
Compensation Plan Grade Grade 10 - Starting wage $20.34 per Hour  
Position Land Records Technician  
Close Date  
Exempt/Non-Exempt Non-Exempt  
Open Date 9/24/2022  
Location Martin County Courthouse  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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