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Title

Chief Deputy Auditor/Treasurer 

Description

Martin County is currently accepting applications for a full time Chief Deputy Auditor - Treasurer. 

The Chief Deputy Auditor/Treasurer is responsible for providing supervision, training, day to day work direction to the team members within the Martin County Auditor- Treasurer’s office. The Chief Deputy Auditor-Treasurer works closely with the County Auditor-Treasurer to keep them informed, and assists in the overall operations of the office, and acts on behalf of the Auditor-Treasurer in their absence. This position is also responsible for the execution of the accounts payable functions and compilation of IRS and Minnesota Department of Revenue reports for the County.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assists with performing and supervising the department’s administrative duties including fiscal, personnel, budget preparation, training and office management.
  • Supervises, provides work direction and training to staff members.
  • Processes accounts payable; audits claims and bills for accuracy and in accordance with County policies; prints and distributes payments; performs general accounting functions as needed; writes receipts; and codes to appropriate accounts for incoming funds.
  • Performs general accounting functions as needed including preparing voids, disbursement and receipt corrections and other duties as needed, along with generating the Bills for Minutes, and Cash and Investments Reports monthly. Provides notary services for public as needed.
  • Processes billings and allocations to departments including: Verizon phone bill, Frontier phone bill, Highway Fuel monthly. Point of contact for Verizon cell phone inquiries and changes.
  • Balances warrant registers to agree with reports generated by the IFS system.
  • Compiles and processes Mortgage Registry and Deed Tax monthly report with the Minnesota Department of Revenue and processes payments for taxes monthly along with State Sales and Use Tax, Petroleum Tax and State General Property Tax.
  • Prepares, reports and distributes annual 1099 reports.
  • Calculates special assessments for Townships, Cities, and County.
  • Processes abatements in property tax system, as received from assessors. Assists with other abatements and additions. Responsible for calculating and abating all economic development abatements including businesses and new housing abatements, and maintaining records on these abatements. Prepares School Tax Abatement Reports.
  • Manages the organization of information used for IRS information reporting.
  • Records vendor W-9 and ACH information in the IFS system and securely stores applicable documentation.
  • Backup for reconciliation of receipts and processing batches into IFS.
  • Participates in continuing education and training sessions on position applicable law and regulation changes, computer skills and other position related matters.
  • Assists in tax calculation as required and serves as backup for tax calculation.
  • Assists team members and taxpayers with questions on tax statement and special assessments.
  • Assists with the writing of mortgage registrations, miscellaneous receipts, delinquent tax receipts and forfeited tax receipts and the collection of funds. Assists with transfer of property.
  • Assist with various Election duties as requested
  • Performs other work-related duties as required.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all duties performed by personnel so classified.

 

POSITION COMPETENCIES

ACCOUNTABILITY & DEPENDABILITY

  • Takes personal responsibility for the quality and timeliness of work, and achieves results with limited oversight.
  • Follows instructions and adheres to all County policies and procedures as required.
  • Maintains an acceptable record of work attendance and punctuality in accordance with County and Department requirements.

 

COACHING & MENTORING

  • Enables others to grow and succeed through feedback, instruction, and encouragement.
  • Coaches’ others regardless of performance level. Shares specialized approaches and skills that will increase capabilities.
  • Takes time to observe behaviors that contribute to or detract from others’ success. Highlights performance strengths and weaknesses by giving factual, specific, non-judgmental feedback.
  • Builds relationships with teammates so that coaching efforts are received in a positive, developmental manner. Takes steps to learn the work interests and career goals of teammates.
  • Models’ success behaviors, a high-performance work ethic, and constant self-improvement.

 

COMMUNICATION (VERBAL & WRITTEN)

  • Demonstrates the ability to develop and maintain working relationships to produce results, and a work environment that builds rapport and trust.
  • Communicates professionally and effectively with internal and external customers through spoken and written correspondence, including emails. Listens well; respects viewpoints different than own.
  • Contributes knowledge, experience, and feedback appropriately to others.

 

FISCAL ACCOUNTABILITY

  • Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions.
  • Ensures all financial data is properly calculated and reported.
  • Safeguards fiscal resources, and adheres to all internal control procedures designed to prevent and detect theft or misuse of funds. Remains alert to security breaches and reports problems.
  • Seeks ways to improve internal controls.

 

INITIATIVE

  • Recognizes situations that warrant initiative and moves forward without hesitation; reasonably resolves issues, problems, or situations.
  • Identifies what needs to be done and takes action before being asked or required.

 

PROFESSIONAL CONDUCT & INTEGRITY

  • Demonstrates knowledge and actions consistent with the County’s values and the County’s code of ethics and conduct.
  • Respects and maintains confidentiality.
  • Demonstrates high moral principles and professional standards with others through truthfulness and sincerity; makes ethical decisions.
  • Shows respect for others’ ideas, perspectives, and styles. Demonstrates appropriate business etiquette and social skills.

 

QUALITY OF WORK

  • Maintains a high level of accuracy and attention to detail.
  • Demonstrates the ability to use resources productively, effectively, and efficiently.
  • Demonstrates the ability to think proactively, anticipates potential problems, and provides workable solutions and alternatives with a ‘can do’ approach.
  • Develops and maintains good working knowledge of job responsibilities and prescribed procedures, which facilitates the efficient performance of duties. Takes initiative to utilize job knowledge to analyze situations, resolve problems, and reach decisions.

 

STAFF DEVELOPMENT & MOTIVATION

  • Conducts or oversees training for current and new employees to ensure established procedures are clearly understood and followed.
  • Continually monitors results being achieved in assigned areas, providing the necessary tools and coaching to create a cohesive team.
  • Creates a working climate in which assigned personnel are motivated to develop their working knowledge, skills, and abilities, and demonstrates by personal example the desired standards of conduct and work performance.

 

TEAMWORK

  • Promotes cooperation and commitment within a team to achieve goals and deliverables.
  • Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first.
  • Gives honest and constructive feedback and shows willingness to receive feedback from peers.
  • Provides assistance to teammates as needed.

 

PHYSICAL JOB REQUIREMENTS AND WORKING CONDITIONS

The position has good working conditions in general, but it is a diversified job requiring sustained mental effort related to public contacts, organizational issues, planning and technical areas.

The individual may encounter moderate emotional strain or tension. There is sustained exposure to public contact, sitting, standing computer keyboard data entry, video screens and moderate lifting (up to 40 pounds).

  • Continuous: Work requires high attention to detail; Work with frequent deadlines.
  • Frequent: Sit; Keyboarding; Repetitive movement; Inability to leave work station for long periods of time; Exposure to emotional public; Exposure to offensive language; Considerable mental effort and stress.
  • Occasional: Exposed to annoying odor; Exposure to threats; some mental effort and stress involved resulting in frustration; Work requires moderate attention to detail.
  • Intermittent: Walk; Stand; Bend or stoop; Kneel or squat; Work with arms above shoulder; Lift or carry less than 10 lbs.; Lift or carry 11-25 lbs.; Lift, carry, push, pull 26-60 lbs.; Exposed to machine tools; Exposed to moving mechanical parts; Limited mental effort and/or stress; Work alone.

This position is responsible for the use of county fleet vehicle, modern office machines and equipment.

 

Martin County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

 
Position Requirements

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree in Accounting, Finance, Business Administration or another related field.
  • Three years of progressive experience in related field along with the skills, knowledge and abilities required; or equivalent combined education and experience.

 

LICENSURE

  • Valid Driver’s License
  • Minnesota Property Tax Calculations Certification within 1 year of Hire

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Considerable knowledge of government accounting and finance as they relate to the fiscal and financial obligations of the County, internal accounting controls and financial analysis of revenues and expenditures.
  • Considerable knowledge of organization and operation of County government and working knowledge of applicable Minnesota Statutes.
  • Ability to plan, organize and oversee assigned work programs and to analyze and evaluate operations and develop and implement corrective action to resolve problems.
  • Considerable aptitude to lead and teach a team. Supervision of finance, accounting and administration activities.
  • Ability to work with prioritizing workload to meet deadlines for multiple tasks and maintain efficiency with frequent interruptions.
  • Considerable knowledge of modern office practices, procedures and technology, including but not limited to accounting software, and Microsoft Office suite (Excel, Outlook & Word)
  • Ability to communicate effectively, orally and in writing and have good public relations skills.

 

The qualifications listed above are guidelines. Other combinations of education and experience could provide necessary knowledge, skills and abilities to perform this job.

 
Full-Time/Part-Time Full-Time  
Compensation Plan Grade Grade 14 - Starting Wage $28.14 per hour (2022)  
Position Chief Deputy Auditor/Treasurer  
Close Date  
Exempt/Non-Exempt Non-Exempt  
Open Date 9/24/2022  
Location Martin County Courthouse  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://TheCountyofMartin.appone.com



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