Share Email Opening Title Information Technology Administrative Assistant  About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services. We are a management company that truly does it all, and we continue to grow. OUR VISION: We put the HOME in housing. OUR MISSION: To deliver exemplary service through: FISCAL responsibility to our clients; INTEGRITY in all aspects of our business practices; STABILITY for 45+ years of meeting our client's business needs; HUMILITY in relationships with clients, residents and employees and a commitment to always listen.   Description The Information Technology Administrative Assistant is responsible for providing support to the Director of Information Technology, and IT department in managing day-to-day IT systems and networks. This position requires a technically savvy individual who is extremely well organized and adept at communicating both verbally and in writing with stakeholders across the organization. The Administrative Assistant will also provide program support with scheduling, coordinating, and facilitating meetings, preparation, proofing, grammatical review of correspondence and policy documents, as well as documenting meeting notes/tracking action items. Exercise judgment in an environment that gives you flexibility on a project that respects, uses, and develops your expertise. Responsibilities: Serve as project coordinator, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements Manage hardware ordering process, coordinate, and track inventory of IT assets, including hardware and software. Manage procurement of inventory including documenting all equipment assigned to staff members Coordinate contracts with vendors and suppliers, including managing invoicing, and payment processes to ensure they are paid accurately and on time. Keep IT licenses and leases up to date Perform systems administration functions for designated information systems/technologies Provide project coordination assistance with special projects and any other duties as assigned by Director of IT Ability to move computers and setup for users Escalate issues to Director of IT Serve as an administrative support for all tasks within the department including, arranging schedules of events, proof-read documents, etc. Prepare agendas, take meeting notes, and track action items, decisions and disseminate Potential need to work flexible hours and be available to respond on short notice Arrange and prepare equipment for shipping/receiving and distribution accurately and promptly Works in department ticketing system to maintain a high level of customer service. Provides RMA creations and basic IT support functions. Manage time efficiently and effectively; set priorities appropriately Coordinate calendars to schedule and facilitate meetings as needed Provide grammatical and format reviews of correspondence Provide administrative, operational, and logistical support, basic statistical task, analysis, and preparation of routine documents. Respond to day-to-day requests from the customer Other duties as assigned   Position Requirements High School Diploma or GED Minimum of 3 years’ administrative support, project coordination or systems administration experience Experience reporting directly to executive level staff Familiarity with IT terms and specifications a plus Demonstrated ability to function effectively with great attention to detail while managing multiple tasks Demonstrated ability to work well both independently and as a member of a team Excellent oral and written communication skills Ability to handle sensitive information with a strict level of confidentiality Ability to adhere to defined processes and procedures and suggest improvements Knowledge and proficiency with Microsoft Office 365 including Teams Ability to maintain professional demeanor under stress and operate within customer support standard and operating procedures   Compensation and Benefits: Peabody Companies offers competitive pay along with a rich benefits package that includes, but is not limited to, medical, dental, 401(k), STD, life insurance, Employee Assistance Programs (EAP), paid time off, paid holidays, paid training, tuition reimbursement, wellness programs, employee referral bonuses, and flex spending.   Peabody Properties participates in E-Verify   Number of Openings 1   Category Information Technology   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://PeabodyPropertiesInc.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Maintenance Supervisor (Service Manager) in Boston, MA Posted on: 2/12/2024 [Apply Now] Maintenance Technician in Boston, MA Posted on: 3/13/2024 [Apply Now] Maintenance Technician in Boston, MA Posted on: 4/17/2024 [Apply Now] Senior Service Manager in Brockton, MA Posted on: 4/8/2024 [Apply Now] Cleaner/Maintenance in Cambridge, MA Posted on: 4/3/2024 [Apply Now] Follow us See who works here:

 

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