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Executive Assistant to the Director of Women's Ministry 

EOE StatementIt is the policy of Union Gospel Mission to grant equal opportunities for employment to all qualified individuals without regard to race, color, sex (including pregnancy), national origin, biblical marital status, ancestry, age, the presence of sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability, honorably discharged military or veteran status, genetic characteristic or any legally protected status.
Category Administration  

Job Title: Executive Assistant to the Director

Department: Center for Women & Children

Location: CDA

Reports To: Director of Women’s Ministries

FLSA Status: Non- Exempt

Date Created: Sep. 2022

Range: 10

Wage: $19.96 - $23.95


UGM considers every position one of ministry and a vital and valued part of our team. Therefore, it is essential that all employees of UGM have a personal relationship with Jesus Christ and subscribe to our Statement of Faith and Core Values. Additionally, employees must be willing to lead and/or participate in Bible study, prayer, devotions and sharing the Gospel.



Provides all needed administrative assistance to the Director. Oversees all administrative functions of the administrative office, while providing excellent reception to all visitors at The Center for Women & Children. The Executive Assistant is responsible to train and manage all volunteers and associate staff assigned to the front office, order supplies as needed, assist with tasks at all Women’s facilities, correspond by email and phone, and complete other duties as assigned by the Director of Women’s Ministries.



This position directly supervises Volunteers and Associate staff assigned to the front office.



Key Result Area #1: Provide Assistance to the Director


  • Assist the Director in the implementation of the ministry-wide Strategic Plan at the Center for Women & Children.
  • Assist Director to ensure that CWC’s departmental strategic objectives are met.
  • Ensure good communication between the director and CWC staff.
  • Meet regularly with the director to strategize program components, events, activities, and other responsibilities.
  • Provide ongoing support to the director in meeting daily objectives/responsibilities.
  • Provide support to any ministry programs and services as needed.
  • Assist the director in the management of personal, program, and staff schedules.
  • Participate in weekly program meetings; keep treatment team notes and send them to the team in a timely manner.
  • Maintain confidential and sensitive information.
  • Complete a variety of special projects as assigned, including the creation of PowerPoint presentations, special reports, and agenda-related material.
  • Maintain and refine the internal process that supports the director and ministry.
  • Convey in a timely manner pertinent information to Director related to operations, program, personnel, public relations, policies, ministry events, etc.
  • Provide assistance to Anna Ogden Hall and the Crisis Shelter for Women and Children.
  • Communicate on behalf of the director as needed or requested.
  • Serve as a liaison to other UGM ministries as requested by Director, including safety, holiday, conference, training, or annual gathering committees and others.
  • Represent the director in her absence.


Key Result Area #2: Office Administration

  • Assist the Director with projected budget and management of budget; act as the Centralized Purchasing Agent for CWC overseeing the process of PO’s, invoices, petty cash, credit card, gift cards, and donations in a timely manner.
  • Ensure reader board is maintained and updated on a regular basis.
  • Ensure all new employees receive necessary administrative support/training– ordering of name badge, business cards, computer set up, new employee checklist provided, etc.
  • Order office supplies based off of requests.
  • Keep the CWC house calendar up to date.
  • Register CWC staff for various trainings and seminars.
  • Assist program department by ordering books, notebooks and essential supplies as needed.
  • Provide administrative support to teaching, program, RA, and 1st steps department.
  • Provide assistance in the creation and distribution of program calendar and teaching schedule.
  • Ensure resident forms are current and updated by administrative team.
  • Ensure office equipment and phone systems are maintained and in good working order.
  • Provide IT and Waypoint support as needed.
  • Oversee the management of the sound equipment -- training staff /residents.
  • Provide residential administrative support as directed by counsellors or client service manager
  • Ensure monthly stats are completed and sent to appropriate departments.
  • Submit monthly UGM Board Statistic Report.
  • Collect, record and process monthly program fees collected for UGM’s supportive housing.



Key Result Area #3: Training & Management of Front Office Personnel

  • Staff the admin office with volunteers and associate staff.
  • Equipped the volunteers to effectively fill the role of receptionist and front office PR personnel.
  • Train volunteers and managed effectively to complete the work of the front office.
  • Train and manager Associate Staff and High Impact Volunteers in their assigned ministry areas, taking functional ownership of ministry responsibilities.
  • Oversee monthly meeting with front office volunteers providing ministry updates, support, and on-going training once a trimester.
  • Have bi-monthly 1x1 meeting with front office volunteers.


Key Result Area #4 Reception/Public Relations

  • Volunteers are equipped to effectively fill the role of receptionist and front office PR personnel
  • Phone is answered within 4 rings and directed to appropriate person successfully
  • Public is greeted politely, need for service determined, and directed appropriately
  • Caller is greeted, listened to and heard, provided accurate information and treated with respect and dignity
  • Complaints are diffused with kindness and people are given accurate information
  • Utilize conflict resolution as needed addressing complaints, issues, and resolving problems.
  • Donors are thanked, appreciated and an acknowledgment made that their donation has made a difference
  • All public relations concerns/questions will be directed to community engagement director.
  • Ensure CWC staff is adhering to UGM policies and procedures


  • Committed Christian, able and willing to model servant-leadership and interested in being part of a ministry for the poor, homeless, drug addicted and mentally ill. Grounded in the Christian faith as a mature, active member of the body of Christ. In accordance with Union Gospel Mission Statement of Purpose, Statement of Vision and Statement of Faith.
  • Strong Interpersonal skills - exercise compassion, respect and be capable of cultivating productive working relationships across the ministry, while modeling the teachings of Jesus Christ.
  • As a unified team member, will honor the leadership, chain of command, and standards and ministry objectives of Union Gospel Mission.
  • Follows UGM policy regarding addressing and resolving conflict amongst team members, volunteers, & residents.
  • Know and able to communicate and embrace UGM’s cultural Core Values and their indicators. The Core Values are applied and observed
  • Computer literate with a high proficiency using Word, Excel, Outlook; able to complete documents, reports and accurately record information.
  • Excellent communication skills: written, oral, and instructional.
  • Exhibits sound judgment and discernment with the ability to prioritize.
  • Resourceful, detail-oriented with a can-do attitude.
  • Energetic and eager to tackle new projects and ideas.
  • Insightful, trustworthy, honest, reliable, model appropriate boundaries, and strong work ethic.
  • Prove to be teachable: organized with the ability to manage multiple projects/tasks at once; able to listen and follow instructions.
  • Prove to be a leader: show ability to listen empathically, respond appropriately in emotional situations, and resolve difficult employee and resident related issues in an understanding way with the goal of maintaining relationships.
  • Prove to be an effective manager: show ability to train in CWC standard operating procedures with the goal of developing other leaders and managers.
  • Minimum 3 years of sobriety, if in recovery.
  • Valid Washington or Idaho driver’s license– required.
  • Yearly TB clearance – required.
  • Criminal background check clearance – required.



Occasionally = 1%-33%; Frequently = 34%-66%; Continuously = 67%-100%

  • Work is primarily indoors. It requires occasional climbing stairs, sitting, standing, bending, and reaching - continuously.
  • Requires a sustained level of high energy, stamina, and the ability to move about the building on a regular and ongoing basis - continuously.
  • Requires the ability to hear, see, and speak clearly – continuously.



  • Computer, Microsoft Office, Office 365 products, Virtuous CRM, UKG HR, Copier, Fax, Scanner, Reader Board, AV equipment, Multi line phone system.



  • Minimum Two-year college degree in applicable field of study, or equivalent years of experience managing an office.
  • 2 plus years in Administrative/Executive Management preferable.
  • Experience using Microsoft Word, Excel, and power-point.
  • Experience in customer service with exemplar inner personal skills.
  • Highly organized with experience in managing and meeting deadlines



Union Gospel Mission is a privately funded 501 (c)3 non-profit, evangelical Christian ministry. Our designated purpose is religious and we are a Christ-centered ministry which is dedicated to sharing the Gospel and helping the homeless and impoverished. We consider every position to be essential in the fulfillment of our ministry and Statement of Purpose. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord. All employees must:

  • Be able and willing to share the Gospel and participate in all of the ministry activities of Union Gospel Mission;
  • Subscribe to Union Gospel Mission Statement of Faith and Qualifications for Employment upon hire and continuously while employed;
  • Adhere to Union Gospel Mission Employee Handbook.
Position Requirements  
Full-Time/Part-Time Full-Time  
Shift Days  
Position Executive Assistant to the Director of Women's Ministry  
About the Organization Welcome to Union Gospel Mission Online Application. Union Gospel Mission is a 501 (c)(3) and is charitable, non-profit, Christian organization and a Christian Community. As such we require all people joining our Community to share our beliefs (Traditional Non-Denominational Christianity) and Code of Conduct. The details of this will be included in the application process. These distinctives are allowed as an organizational religous exemptions contained in Title VII of the Civil Rights Act of 1964, as amended, concerning religious discrimination in employment.

It is the policy of Union Gospel Mission to grant equal opportunities for employment to all qualified individuals without regard to race, color, sex (including pregnancy), national origin, biblical marital status, ancestry, age, the presence of sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability, honorably discharged military or veteran status, genetic characteristic or any legally protected status.

You are invited to begin the questionnaire for this position. This process should take about 15-20 minutes. In order to be considered you will need to complete all of the sections of the online application, and provide your work history, educational background, and references. If you are not prepared with the information, please return at a more convenient time for you. If you have a Resume you will be able to upload it and it will work to autofill much of the application.  

This position is currently not accepting applications.

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