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Title

Senior Coordinator, Awards and Events 

Description

The Academy of Motion Picture Arts and Sciences seeks a Senior Coordinator to provide primary administrative support to the EVP leading the Awards and Events team. The individual must be well-organized, extremely efficient, personable and able to anticipate the needs of a newly formed, fast-paced team.  We are looking for a proactive team member, collaborator and excellent communicator who has an interest in the Oscars, special events, talent outreach and loves movies.

Responsibilities:

  • Maintain calendars, production timelines and deliverables
  • Meeting coordination, management, notes (invites, adjustments, agendas, materials, notes distribution, etc.)
  • Handle all invoicing and expenses for EVP and team as needed, ensuring timely processing
  • Coordinate all aspects of travel as needed
  • Organize digital assets: proper filing on server, file distribution to various internal teams, external agencies/vendors as required, create packages for distribution, etc.
  • Regularly correspond and interface with executives and teams across the company as well as filmmakers and production teams 
  • Directly communicate—in person, phone and email—with Academy members, and staff
  • Review, proofread and edit a variety of documents for accuracy
  • Assist with special projects as assigned, including special events, meetings, etc.
  • Aid in any additional departmental/team projects as needed
 
Position Requirements
  • Bachelor’s degree preferred with a career interest in special and live events
  • At least one to two years professional administrative experience, working at a creative agency and/or content provider, entertainment company
  • Past experience in entertainment and/or media is preferred.
  • Proficiency with Airtable, Google Slides, CRM, Slack helpful
  • Must be able to anticipate EVP’s and the teams needs and resolve potential challenges with calm and professionalism
  • Must be able to communicate effectively and positively with executive teams, filmmakers, vendors, agencies
  • Ability to remain organized under pressure while taking direction from numerous parties, managing multiple projects and meeting deadlines
  • Professional communication skills with special attention to grammar, detail and accuracy
  • Strong sense of initiative and willingness to take ownership of projects
  • Maintains standards of strict confidentiality with information
  • Availability to work some nights and weekends as needed and at times on short notice

 

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.

 

#LI-DNI

 
Full-Time/Part-Time Full-Time  
Position Meeting Services Coordinator  
Exempt/Non-Exempt Non-Exempt  
Open Date 9/9/2022  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
 
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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