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Collections Specialist 


The Academy Museum of Motion Pictures furthers the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discovery.

Reporting to the VP of Registration and Collections Management, the Collections Specialist will strategically plan for and execute the scope related to collection storage, packing, handling, and housing of collection material. This involves identifying safe and often creative storage solutions, excellent hand skills, and knowledgeable use of equipment and supplies. The position will closely liaise with other department areas including Permanent Collection and Conservation.

You Will:

  • Support day-to-day logistics of collection processes, materials, and spaces throughout the museum and offsite storage facilities.
  • Assist with allocating and planning for collection storage space.
  • Undertake proper handling, packing, and housing of collection material. Improve or rehouse existing storage solutions.
  • Manage physical storage locations: cleaning, coordinating general maintenance, organizing, and tracking supplies and equipment.
  • Assist with transporting collection material between Academy buildings and storage facilities.
  • Assist with managing the resource, mannequin, and mount collections.
  • Accurately record and track object information in the Museum's collection database, including updating locations.
  • Assist with tracking departmental supplies and materials in storage and communicating orders to be placed by the department coordinator.
  • Assist with receiving and releasing art shipments, loading, and off-loading trucks.
  • Participate in environmental monitoring, pest management, and emergency response preparations.
  • Assist the Conservation department with Oddy tests to maintain the standard practice for long-term storage and display.
  • Support the development and implementation of department policies and workflows including storage access procedures, handling, and archival rehousing guidelines.
  • Along with the Permanent Collection Department, oversee and manage researchers and other visitors to storage space by coordinating schedules, work orders, and the resources needed to manage these requests.
  • Collaborate with Collections Management, Registration, Conservation, and Collection Information departments to accomplish multiple simultaneous goals and projects to museum standards and in alignment with best practices.
Position Requirements

You Have:

  • A bachelor's degree from an accredited college or university in art, art history, museum studies, arts administration, or a closely related field preferred.
  • 3+ years of experience in art handling, collections care, and museum best practices required.
  • Experience handling and packing a variety of collection materials including paintings, objects, textiles, and works on paper for long-term storage and transport.
  • Experience with creating and implementing custom housing for museum or archive collection material.
  • Experience moving crates, oversize collection material, and storage furniture.
  • Strong proven experience in collaborative team environments.
  • A commitment to diversity, equity, accessibility, and inclusion.


Other Requirements:

  • Full vaccination against COVID-19 is required, including any booster vaccinations as applicable.


Our Benefits:

  • Comprehensive medical, dental, and vision
  • PTO and Sick Time
  • 401(k)




Full-Time/Part-Time Full-Time  
Position Collections Specialist  
Exempt/Non-Exempt Non-Exempt  
Open Date 9/8/2022  
Location Los Angeles  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

This position is currently accepting applications.

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