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Title

Property Tax Technician  

Description

Martin County is currently accepting applications for a full time Property Tax Technician in the Auditor/Treasurer's office. 

The Property Tax Technician is responsible for providing high-quality customer service to constituents, receiving and processing property tax payments into tax system, and balancing daily transactions and the cash drawer. This position also assists in the election process according to Minnesota Election Laws. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides general or technical information in response to oral and written inquiries for the general public, county, state or federal agencies. 
  • Performs various clerical tasks relating to data base mailings, filing and general correspondence. 
  • Records tax payments into the tax system current and delinquent.  Manages and apply pre-payment of taxes. 
  • Submits incoming receipts in the computer system to include balancing and updating journals.  Opens, closes, and balances the cash register system daily. Balance cash drawer at end of day and open in the morning. 
  • Manages and is the point of contact for the postage machine for all troubleshooting, processes monthly usage and prepares the quarterly billing statements. 
  • Receives, receipts and reconciles credit card payments daily for tax and other miscellaneous receipt types.
  • Manages Direct Debit Tax Program
  • Prepares correspondence and listings for each escrow company and banks. Prepares and sends correspondence to newspapers and radio for notices of taxes due. 
  • Issues auctioneer, liquor, tobacco and transient merchant licenses. 
  • Scans documents for e-filing for the office and assists other staff. 
  • Coordinates with escrow companies for tax payments
  • Prepares Confession of Judgments & Notices. 
  • Assists in preparation of tax mailings. 
  • Assist in maintaining the Direct Debit Tax Program.
  • Provides clerical assistance and backup for election administration. 
  • Assists in the maintenance of name/address, legal descriptions, parcel maintenance, parcel history, name associations, parcel associations, splits and new plats for property taxes in the property tax system in the computer, as received from various departments. 
  • Participates in continuing education and training sessions on elections, applicable law and regulation changes, computer skills and other position related matters.
  • Performs other work-related duties as required.

 

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all duties performed by personnel so classified.

 

POSITION COMPETENCIES

ACCOUNTABILITY & DEPENDABILITY

  • Takes personal responsibility for the quality and timeliness of work, and achieves results with limited oversight.
  • Follows instructions and adheres to all County policies and procedures as required. 
  • Maintains an acceptable record of work attendance and punctuality in accordance with County and Department requirements.

ATTENTION TO DETAIL

  • Diligently attends to details and pursues quality in accomplishing tasks.
  • Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies.

COMMUNICATION (VERBAL & WRITTEN)

  • Demonstrates the ability to develop and maintain working relationships to produce results, and a work environment that builds rapport and trust.
  • Communicates professionally and effectively with internal and external customers through spoken and written correspondence, including emails.  Listens well; respects viewpoints different than own.
  • Contributes knowledge, experience, and feedback appropriately to others.

CUSTOMER SERVICE

  • Provides information, options, and/or solutions to inquiries, concerns, and/or requests from the diverse public in a respectful manner.
  • Maintains the County’s reputation of providing a high-level of customer satisfaction.

FISCAL ACCOUNTABILITY

  • Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions. 
  • Ensures all financial data is properly calculated and reported.
  • Safeguards fiscal resources, and adheres to all internal control procedures designed to prevent and detect theft or misuse of funds. Remains alert to security breaches and reports problems.
  • Seeks ways to improve internal controls.

MATHMATICAL REASONING

  • Uses mathematical techniques to calculate data or solve practical problems. Performs basic arithmetic (i.e., addition, subtraction, multiplication, and division) and uses basic numerical concepts (e.g., whole numbers, percentages) to complete job tasks.

PROFESSIONAL CONDUCT & INTEGRITY

  • Demonstrates knowledge and actions consistent with the County’s values and the County’s code of ethics and conduct.
  • Respects and maintains confidentiality.
  • Demonstrates high moral principles and professional standards with others through truthfulness and sincerity; makes ethical decisions.
  • Shows respect for others’ ideas, perspectives, and styles. Demonstrates appropriate business etiquette and social skills.

QUALITY OF WORK

  • Maintains a high level of accuracy and attention to detail.
  • Demonstrates the ability to use resources productively, effectively, and efficiently.
  • Demonstrates the ability to think proactively, anticipates potential problems, and provides workable solutions and alternatives with a ‘can do’ approach.
  • Develops and maintains good working knowledge of job responsibilities and prescribed procedures, which facilitates the efficient performance of duties. Takes initiative to utilize job knowledge to analyze situations, resolve problems, and reach decisions.

TEAMWORK

  • Promotes cooperation and commitment within a team to achieve goals and deliverables.
  • Encourages team unity through sharing information or expertise, working together to solve problems, and putting team success first.
  • Gives honest and constructive feedback and shows willingness to receive feedback from peers.
  • Provides assistance to teammates as needed.

 

PHYSICAL JOB REQUIREMENTS AND WORKING CONDITIONS

The position has good working conditions in general, but it is a diversified job requiring sustained mental effort related to public contacts, organizational issues, planning and technical areas. 

The individual may encounter moderate emotional strain or tension.  There is sustained exposure to sitting and standing.  There is continuous exposure to computer keyboard data entry and video screens and moderate exposure to lifting up to 40 pounds. 

  • Continuous:  Work requires high attention to detail; Work with frequent deadlines. 
  • Frequent:  Walk; Stand; Sit; Keyboarding; Repetitive movement; Inability to leave work station for long periods of time; Exposure to emotional public; Exposure to offensive language
  • Occasional:  Lift or carry less than 10 lbs.; Some mental effort and stress involved resulting in frustration.
  • Intermittent:  Bend or stoop; Kneel or squat; Work alone. 

This position is responsible for the use of county fleet vehicles, modern office machines and equipment. 

 

Martin County is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

 

 
Position Requirements

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE

  • Associates Degree in accounting, finance, business administration or other related field of study.
  • One year of progressive experience in related field along with the skills, knowledge and abilities required; or equivalent combined education and experience.

 

LICENSURE

  • Valid driver’s license.

 

KNOWLEDGE, SKILLS AND ABILITIES

  • Considerable knowledge of modern office equipment, practices and procedures including a computer and other basic office equipment and software including accounting systems and Microsoft Suite applications including but not limited to Excel, Outlook, and Word.
  • Knowledge of the MN Government Data Practices Act
  • Knowledge and ability to read and to locate parcels of land by their legal descriptions. 
  • Ability to work with prioritizing workload to meet deadlines for multiple tasks and maintain efficiency with frequent interruptions.
  • Ability to maintain clerical records and filing systems. 
  • Ability to perform moderately complex numerical calculations accurately and efficiently. 

 

The qualifications listed above are guidelines.  Other combinations of education and experience could provide necessary knowledge, skills and abilities to perform this job.

 
Full-Time/Part-Time Full-Time  
Compensation Plan Grade Grade 10 - Starting wage $20.34 per hour (2022)  
Position Account Technician I (Auditor/Treasurer)  
Close Date  
Exempt/Non-Exempt Non-Exempt  
Open Date 9/8/2022  
Location Martin County Courthouse  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://TheCountyofMartin.appone.com



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