Share Email Opening Title Office Assistant   About the Organization Easterseals Louisiana (ESL) is a nonprofit organization whose mission is to change the way the world defines and views disabilities by making profound, positive differences in people's lives everyday. Established in 1951, our organization supports over 8,600 individuals (whom we refer to as Participants) with a variety of disabilities. A leading provider of disability services, ESL has physical locations in 8 regions of Louisiana and our array of programs include; support coordination (case management) for children, adults and elderly participants, a wide range of behavioral health and housing services, early intervention services for infants and toddlers, and a school setting called The Chartwell Center in New Orleans. Because we support so many participants with a range of needs, we have learned that disability looks different for everyone, and it is our goal to help our participants thrive and live their lives to their fullest potential. ESL believes that everyone deserves opportunities to be active and productive members of their communities. We strive to make a life of purpose and independence possible for our participants through our commitment to quality support, innovative service offerings, and continuous organizational evolution. We are seeking mission-driven individuals to join our team, who will help us deliver a life of independence, relationships, and meaning to our participants.   Description Mission & Vision: Easterseals Louisiana is a non-profit organization whose mission is to assist children and adults with physical and intellectual disabilities achieve independence. It is our vision to be recognized as an organization that transforms communities and engages all members through quality service, knowledge and compassion. Job Description: Answer a high volume of incoming telephone calls daily, route calls to appropriate staff and/or take and distribute detailed messages to staff as needed. Assist Program Manager with processing and submission of bi-monthly payroll. Handle New hire Personal and Payroll forms and maintain Personal files. Assist Program Manager with maintaining and updating weekly Caseload Size and Status Report. Prepare and handle mail-outs of Quality Assurance/Consumer Satisfaction surveys quarterly accordance with Quality Assurance Manual requirements (10% Monitoring). Process Incoming and Outgoing Mail: Receive, open and date stamp incoming mail and distribute to appropriate staff. Process and apply appropriate postage for delivery of outgoing mail to the Post Office that day. Assist Project Manager in maintaining the On-Call Schedule and notification to company's Answering services. Enter daily log of absences in calendar and logbook Responsible for Locking and Unlocking Office doors for daily business. Greet and assist all visitors to the office while maintaining confidentiality. Monitor status of office supplies and place Supply Order as needed. Check Faxes regularly for processing and distribution to appropriate staff. Report repairs and follow up. Assist with maintenance of Copy and Fax machine (re-supply paper/toner, etc.). Data entry into Dr. Cloud system daily, create and produce reports as requested by Program Manager, and Supervisors. Maintain tracking charts to ensure timely processing and submission of data to appropriate staff. Assure all clients, family and other support givers are treated with respect and dignity; and ensure that their rights ·are preserved. Provide support to Project Manager and Office manager as directed. Create, change and monitor documents as directed for each program. Track information needed by Case Managers on a day to day basis.   Position Requirements QUALIFICATIONS: Individual must be able to perform the essential duties satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Must have a High School Diploma or equivalent. Desktop Computer Skills - Internet, Microsoft 365, Excel Easterseals Louisiana is a Drug-Free Workplace, pre-employment and random drug tests will be administered. Will be required to pass Easterseals Louisiana’s background check. REQUIREMENTS: The employee is regularly required to operate a computer, file and retrieve written documents, communicate with others on the phone and in person. The employee is frequently required to walk, sit, use hands, and lift and/or move lightweight items. Ability to move independently or with reasonable accommodation within the facility and community. Must have a vehicle available, and the ability to communicate clearly. Problem Solving/Decision Making - Able to assess needs and consider course of action to best meet those needs. Planning - Establish effective objectives, priorities, and implement plans; anticipate obstacles and consider alternatives Oral and Written Communication Skills Salary: $14-15 hourly Easterseals Louisiana (ESL) is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity, and sexual orientation. It is our goal to reach qualified vulnerable populations.   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://EASTERSEALSLOUISIANAINC.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles -- None found -- Follow us

 

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