JOB SUMMARY:The HR Coordinator is responsible for administrative processes and for providing general support to the manager of a primary function within the Human Resources department and special projects for the team. This position often requires the use of independent judgment and initiative to plan and execute functions.
ESSENTIAL FUNCTIONS:
Prepares reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
Enters critical employee data and runs relevant processes into HRIS databases
Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.
Acts as project manager for special projects, which may include coordinating participants, disseminating information, and organizing events.
Handles confidential information.
Works closely with HR Point People throughout the Agency.
Represents the HR department at internal and/or external events and meetings
SPECIALIZED FUNCTIONS:
Ensures timely processing of workers' compensation claims through PMA; evaluates incident reports to determine accuracy and completeness; and provides general guidance to managers regarding the process.
Documents employee health records and coordinates return-to-work procedures with managers and employees.
Acts as a liaison for the Diocese Risk Management team and the workers comp. vendor.
Follows up on required documentation as needed.
Provides support with COVID-19 documentation tracking and vaccine records to ensure compliance to the regulations.
Provides wages information for the State disability insurance claims, etc.
Assists with HR reports as needed.
Processes payroll advices as needed and adheres to payroll deadlines.
Assists with OSHA tracking and reporting to ensure compliance.
Assists with personnel audits.
Handle general calls for the HR department from employees, vendors, and job applicants.
Provides support to Employee Appreciation Committee with employee engagement initiatives.
Assists with recruitment efforts, credentialing, and onboarding as needed.
Assists with job postings as needed.
Provides support with employee handbook and HR policies & procedures manual updates.
Participates in the safety committee meetings to support the agencys safety program, trainings, and other initiatives.
Other related duties as assigned.
SUPERVISORY REQUIREMENTS: No
OTHER DUTIES: Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, Career fairs, quality improvement projects, administrative tasks, etc.) and supports cross-training. Participates in and supports CAS or agency wide events and committees as requested.
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