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Human Resources Specialist. 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion. Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at:

This position may be subject to Executive Order 283, requiring a proof of being up-to-date with COVID-19 vaccination, including any recommended booster. Requests for reasonable accommodation based on medical condition, disability, or sincerely-held religious belief precluding vaccination will be considered and should be made to Human Resources: 609-394-5181.

Req Number HUM-22-00001  
Location CAS (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Human Resources  

JOB SUMMARY:     The HR Specialist is responsible for administrative processes, special projects, and for providing general support to the manager of a primary function within the Human Resources department. This position often requires the use of independent judgment and initiative to plan and execute functions.


  • Prepares reports, memos, letters, and other documents using word processing, spreadsheet, database, or presentation software.
  • Enters critical employee data and runs relevant processes into HRIS databases
  • Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution.
  • Acts as project manager for special projects, which may include coordinating participants, disseminating information, and organizing events.
  • Handles confidential information.
  • Works closely with HR Point People throughout the Agency.
  • Represents the HR department at internal and/or external events and meetings


  • Processes and maintains personnel requisitions in Applicant Tracking System and on the employee website, and coordinates the accurate information with managers.
  • Processes unemployment claims and hearings.
  • Processes terminations and maintain appropriate forms updated.
  • Processes payroll advices and adheres to payroll deadlines.
  • Monitors Applicant Tracking System, including assistance with training new users and following up on incomplete applications, and also updates ATS as positions are filled.
  • Handle general calls for the HR department from vendors and job candidates.
  • Produces welcome packets for new hires.
  • Provides HRIS integration support.
  • Assists with recruitment efforts in screening and sourcing resumes for open positions.
  • Assists with job postings as needed.
  • Creates new employee accounts for the employee website access.
  • Assists with novatime administration (such as account set ups, timesheet issues, accrual management, employee and supervisory trainings).
  • Participates in Career Fair Events and Trade Shows


OTHER DUTIES:   Assists with departmental projects as needed (Benefits Fair, Employee Recognition events, administrative tasks, etc.).   Participates in and supports CAS or agency wide events and committees as requested. 

Position Requirements

KNOWLEDGE/SKILLS/ABILITIES:   Strong organizational skills, attention to detail, and the ability to handle multiple projects independently.  Interpersonal skills demonstrating a high standard for customer service.  Proficient in Microsoft Office products and other HR specific software.  Strong verbal and written communication skills.  Excellent follow-up skills, and in establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS:   Bachelors in Human Resources or a related field preferred.  2-4 years' Human Resources experience.  HRIS experience required.  Prior HR and recruitment experience in healthcare setting a plus.


Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 35  
Schedule TBD 

This position is currently accepting applications.

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