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Title

Finance Manager 

Description

Supervised By: Executive Director
Supervises: Employees assigned to accounting positions
Salary: Administrative Salary Level 5 ($65,738 to $98,608 Based on Experience)

Position Summary:
Under the direct supervision of the Executive Director, is responsible for all financial and budgetary responsibilities. Is responsible for ensuring general accounting and reporting activities in accordance with GAAP (generally accepted accounting principles) and the financial management techniques appropriate within the transportation industry. Manages all aspects of the accounting close, reporting, and audit processes. Assists in the functions of the department as necessary.


Essential Job Functions:
An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties, which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

 

  • Serves as chief accountant and finance officer with responsibility for oversight and quality assurance of the financial systems as pertaining to budgetary issues, investments, cash assets and all financial and accounting systems.
  • Ensures timely month-end and year-end closing process. Maintains general ledger and analysis of accounts. Prepares daily transactions, account reconciliations, depreciation/amortization schedules, and journal entries as needed.
  • Provides timely and accurate reporting and analysis of key data points as identified by executive management; identifies trends and makes recommendations to assist the Executive Director and the Board in performing their fiduciary responsibilities.
  • Develops and implements departmental policies and procedures, including segregation of duties and internal controls. Develops and maintains accounting procedures as required by specific contracts, grants, or purchases of service agreements.
  • Works with the Executive Director and other departments on issues of budget, accounting, and project financing. Assists other departments with budget preparation. Compiles and generates the annual operating budget and capital plan. Conducts cost-ofservice studies as needed. Prepares cost comparison statements relating to the budget and makes recommendations for budgetary amendments. Revises budget on frequency determined jointly with the Executive Director.
  • Maintains an organization wide cost accounting system. Provides training and coaching to departmental managers as necessary to ensure proper use of departmental budgets.
  • Develops – Prepares and presents monthly, quarterly, and annual financial reports as required, including a reliable cash flow projection process and reporting mechanism which includes minimum cash threshold to meet operating needs.
  • Participates in the hiring and training of departmental staff. Supervises personnel, assigns work, monitors performance, and takes appropriate corrective action. Assists in the functions of the department.
  • Actively pursues and recognizes areas of opportunity to financially strengthen the organization. Leads efforts to examine current financial obligations and vendor relationships to ensure BATA is meeting organization goals.
  • Keeps records and processes grant billings.
  • Prepares and submits quarterly and annual reports to MDOT.
  • Prepares for periodic financial and governmental audits.
  • Collaborates with other departments, and/or the Executive Director, on special projects.
  • Attends meetings and makes presentations as requested.
  • Performs related work as required, including various Office Manager and administrative type tasks and responsibilities.
 
Position Requirements

Required Knowledge, Skills, Abilities, and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

  • Educational requirements include a bachelor’s degree in accounting. CMA, CPA/CPA candidate a plus.
  • Experience requirements include three to five years of accounting experience with increasing responsibilities. Some accounting management and/or public accounting experience preferred.
  • Thorough knowledge of GAAP with some knowledge of GAAS or previous experience working with government organizations.
  • Thorough knowledge of the governmental accepted accounting principles, methods and techniques of bookkeeping, accounting, internal controls and financial reporting.
  • Skill in interpreting financial data and developing operating and capital budgets.
  • Skill in training, supervising, and evaluating the work of others.
  • Skill in responding to public inquiries and internal requests with a high degree of diplomacy and professionalism.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with the public, other employees, appointed officials, governmental agencies, and vendors.
  • Ability to critically assess situations and solve problems, maintain confidentiality and work effectively under stress, within deadlines and changes in work priorities.
  • Advanced computer and software skills with expert level MS Office and data manipulation, analysis, and interpretation skills. Solid experience with QuickBooks software desired.
  • Strong attention to detail required. Ability to maintain accurate records, identify and correct errors, create insightful reports, and perform mathematical computations with accuracy.
  • Ability to critically assess situations and solve problems, maintain confidentiality and work effectively under stress, within deadlines and changes in work priorities.
  • Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with customers, employees, governmental agencies, and vendors.
  • Ability to communicate effectively and present ideas orally and in writing.

In addition to the above requirements, all positions require the ability to read, write, speak, and understand the English language as necessary for the position; the ability to follow written and oral instructions and the ability to interact positively with other employees and members of the public. Employees are also expected to possess and maintain a record of orderly, law-abiding citizenship, sobriety, integrity, and loyalty as it pertains to and reflects upon their employment. Employees must be physically and mentally able to perform the essential duties of their position without excessive absences.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate in person and by telephone, read regular and small print, view, and produce written and electronic documents and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile in an office and field setting, stand, sit, stoop, and kneel, use hands to finger, handle or feel and reach with hands and arms. The employee must lift and/or move items of moderate to heavy weight (such as banker’s boxes). The typical work environment of this job is an office setting where the noise level is moderate and sometimes loud.

Employment Status:
It is the policy of the Authority that all employees in this job classification are employed at the will of the Authority and may resign or be dismissed with or without cause or notice at any time during employment.
FLSA – Exempt – Administration
Updated August 2022

 
Full-Time/Part-Time Full-Time  
Shift Days  
Compensation $65,738 to $98,608 Based on Experience  
Position Finance Manager  
Number of Openings 1  
Exempt/Non-Exempt Exempt  
About the Organization Community Partner
As a public entity, Bay Area Transportation Authority (BATA) is a vested community partner. Significant community input has driven a multi-faceted improvement plan.



Team BATA Milestones
Our 120 employees, along with the strategic vision of our leadership and the BATA Board, have played a major role in making BATA a better service. Milestones include the following:

A major financial turn-around
Grant-funded capital improvements, including new buses and transfer station renovations
Organization-wide customer service training
New branding and service names


Serving Leelanau and Grand Traverse Counties
BATA provides more than half a million rides to residents and visitors in Leelanau (pop. 21,708) and Grand Traverse counties (pop. 86,986), including those in the city of Traverse City (pop. 15,479). BATA is driven to meet the expectations of voters who approved a multi-year millage for operations by 56% in May 2017.



New Directions and Better Connections
REcent service and route improvements are designed to establish a system that meets residents' daily transportation needs. Known historically for 'dial-a-ride' services, BATA's new model integrates zone and fixed route services. The resulting efficiencies allow for a significant expansion of services.  
EOE Statement BATA is an equal employment opportunity employer. Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of race, national origin, religion, color, age, sex, sexual orientation, gender identity, marital, status, height, weight or a disability that is unrelated to the individual’s ability to perform the duties of a particular job is prohibited except where a specific age, sex, or physical requirement constitutes a bona fide occupational qualification necessary to insure proper and efficient administration.  

This position is currently accepting applications.

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