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Electronic Health Record Administrator/Data Specialist  

About the Organization Established June 15, 1971, Valley Community Services Board is a publicly funded organization where citizens of Staunton, Waynesboro, and Augusta and Highland Counties can receive Behavioral Health, Substance Use and Developmental Services services. Valley Community Services Board serves as the single point of entry into publicly funded mental health, developmental, and substance use disorder services for these localities.

Valley CSB is a person-centered organization, tailoring treatment to each individual. We value competency and compassion in every service we provide. We are also a resource for educating the public about the nature of mental health, substance use, and developmental disabilities to dispel stereotypes and encourage support for individuals facing those challenges.

Valley Community Services Board is an equal opportunity employer and a drug free workplace.

Open Date 8/8/2022  
Close Date 9/12/2022  
Position Electronic Health Record Administrator/Data Specialist  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Exempt  
Shift Days  
Req Number ADM-22-00002  
Number of Openings 1  
Number Filled 0  

Valley CSB is looking for a highly motivated professional to join our Quality and Compliance team!  Under the direction of the Quality and Compliance Director this position operates in an ever changing, fast-paced environment, is responsible for the overall administration of the agency's electronic health record and will provide oversight and supervision to the agency's Health Information Management team.


  • Flexible work schedule.
  • Hybrid work environment.
  • Incentive pay available.
  • Health insurance as low as $21.16/month for individuals. Family and dependent plans are also available.
  • Sign-on bonus of $1,500, included in full with the first paycheck.
  • Nine paid holidays.
  • Accrue up to 20 days of paid time off (PTO) per year from year one. PTO is immediately available upon accrual.
  • Participation in the Virginia Retirement System.
  • Professional development assistance provided at no cost.


Essential Functions

  • Direct and administrative supervision of HIM. 
  • Responsible for the development and implementation, and compliance of all HIM and electronic health record policies and procedures.  Must maintain current knowledge of all related regulations and laws.
  • Review requests for records, subpoenas and other requests.  Collaborates appropriate actions taken.
  • Communicates standards to VCSB staff, clients and outside entities when necessary to specific Federal, State laws and VCSB policies specific to request and disclosure to protected health information.
  • Assist other HIM staff with assigned duties as needed.


Electronic Record System

  • Responsible for the development of quantitative audit systems to ensure regular reviews or records ensuring compliance with all applicable standards and CCS reporting needs.
  • Responsible for the development and implementation of systems/policies to ensure appropriate storage and destruction based on applicable regulations.
  • Ensures the integrity of protected health information regardless of format.


EHR Administration/Data Specialist

  • Maintain healthy system domains for EHR and document management systems.
  • Effectively and accurately provide account maintenance.
  • Implement and maintain the Client Portal within EHR.
  • Design and develop forms and templates in the EHR.
  • Ensures client populations, programs, and services are coded in accordance with state requirements.
  • Actively participates in agency Data Analysis Response Team.


Knowledge, Skills, and Abilities


Knowledge of:

  • Community-based mental health/substance abuse/developmental disabilities service systems.
  • Computer software, with expertise in Microsoft Excel, Access, and reporting tools.
  • Federal and State requirements for the confidentiality of client records.
  • Consumer’s Rights and Human Rights reporting procedures



  • Written and oral communication skills
  • Collaboration, problem solving, excellent communication skills.



  • Work cooperatively and effectively with Supervisors and Directors toward attainment of program goals
  • Ability to apply regulations to manage and prioritize projects effectively to meet deadlines.
  • Exercise leadership skill with support staff in team building and working cooperatively toward accomplishment of program goals.
  • Maintain confidentiality.


Position Requirements

Minimum Requirements

  • Associates Degree in a business-related or information technology field, or a combination of education and work experience which provides the equivalent.
  • Business Experience, a minimum of 5 years of data analysist or similar business experience.  Experience should include familiarity with Mental Health, Developmental Disabilities and Substance Abuse Services Programs.
  • Data Management, Reporting and Warehouse experience including the ability to analyze data regarding trends in services provided and individuals served.


Valley Community Services Board is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected

Salary Information  
EOE Statement Valley Community Services Board is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Additional Requirements  

This position is currently not accepting applications.

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