Starting Pay: $19.0781 Hourly ($39,682)
After 1st Year: $20.8406 Hourly ($43,348)
After 2nd Year: $23.9134 Hourly ($49,740)
After 3rd Year: $24.5594 Hourly ($51,084)
After 4th Year: $25.1831 Hourly ($52,381)
After 5th Year: $25.8562 Hourly ($53,781)
After 6th Year: $26.5609 Hourly ($55,247)
After 7th Year: $27.3097 Hourly ($56,804)
MINIMUM QUALIFICATIONS
Five (5) years of administrative-level secretarial work with one (1) year being in a public sector setting or one year experience in benefits.
-OR-
Seven (7) years of highly responsible clerical experience.
SPECIAL REQUIREMENTS
Excellent customer service and problem solving skills a must.
Excellent Excel skills a must.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Comprehensive knowledge of office terminology, procedures and equipment and of business English;
Extensive knowledge of Microsoft Office, including especially Word and Excel;
Knowledge of business mathematics;
Ability to learn County employment payroll policies as it affects recordkeeping;
Ability to understand and follow complex oral and written directions;
Ability to maintain complex records and prepare reports from those records;
Ability to make decisions in accordance with established policies;
Ability to maintain a high level of confidentiality;
Ability to maintain professionalism while working under pressure and meet deadlines;
Ability to maintain good interpersonal relationships with elected officials, department heads, union officials, employees and department staff.
GENERAL STATEMENT OF DUTIES: Performs highly responsible and difficult secretarial, payroll and benefit tasks which are confidential in nature; work requires a high degree of judgment and accuracy; works under the general supervision of the Human Resources Director but may receive direction from other Human Resources staff; performs related duties as required.
STATEMENT OF TASKS:
Assists the public, retirees and employees, directing them to the appropriate resources;
Provides administrative support to the benefits, employment and training functions as well as to the Director;
Manages the ID/Access card system;
Processes multi-million dollar A/P ensuring timely and accurate payment and record keeping;
Responsible for accurate and timely revisions to contracts;
Assembles materials for orientations and trainings;
Utilizes computers, related software and other equipment extensively to complete required tasks;
Schedules meetings including grievance hearings, special conferences, etc.;
Prepares correspondence and various other documents of a confidential nature;
Designs, implements, and monitors office methods and procedures;
Prepares and maintains paper and electronic files;
Establishes and maintains sometimes-complex cross-reference files and establishes file categories;
Prepares and files legal documents with governmental agencies and tribunals;
Searches files and a variety of other source material to serve as background for reports;
Maintains personnel records, benefit files, grievance files, etc;
Prepares requisitions, vouchers and other forms as needed;
Processes the mail daily;
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