Job summary
Responsible for the accounting functions of the Foundation in accordance with current acceptable accounting and cost reimbursement principles relating to non-profit organization, under the direction of the CEO and in accordance with current laws and regulations established by federal, state and local regulatory bodies by performing the following duties personally or through subordinate staff. The Chief Financial Officer is delegated the administrative authority, responsibility, and accountability necessary for carrying out assigned duties.
Essential duties and responsibilities: Include the following, other duties may be assigned.
Administrative and accounting Functions:
Provide direction to administrative staff involved and all its functions related to the Foundation.
Plans, develops, organizes, implements, evaluates, and directs the foundation's accounting functions.
Handles the Foundation Operating Fund as well as the Foundation Investment Fund.
Develops and maintains written policies and procedures that govern the accounting functions of the Foundation.
Reviews the Foundation's accounting policies and procedures periodically, at least annually, and make recommendations to the CEO.
Creates and maintains an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment.
Reviews entries to the general and statistical ledgers, to assure accuracy and compliance with established accounting procedures.
Prepares monthly Financial Statements to include preparing monthly balance sheet, income statement and expense reports, as required. Prepares financial and statistical reports as required.
Reviews and interprets monthly financial statements and provide such information to the CEO and the Board of Trustees of the Foundation.
Handles the Foundation Investment Fund, working closely with the Investment Firm that manages the fund.
Processes donations to the Foundation Fund, creates and updates policies related to this function.
Makes written and oral reports/recommendations to the CEO concerning accounting functions, investments, financial trends, etc.
Establishes and maintains a system of financial record-keeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.
Establishes and maintains a system of accounts payable, to include invoicing, pay vouchers, check register, ledgers, etc., as necessary.
Maintains the general ledger For Carmel Valley Manor Foundation, to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.
Develops and utilizes computer reports and output as required.
Reviews and develops a plan of correction for accounting deficiencies noted during surveys or audits and provides a written copy of such plan to the CEO.
Assists outside auditors in the preparation of special and annual reports.
Uses equipment and materials in a safe and acceptable manner, follows established safety procedures, uses appropriate safeguards, and observes common sense rules of safety in all on-the-job activities.
Assumes the administrative authority, responsibility and accountability of directing the accounting functions and programs for Carmel Valley Manor Foundation.
Monitors and reconciles all bank accounts and cash flow requirements for Carmel Valley Manor Foundation.
Committee Functions:
Attends, participates in, and provides leadership in meetings as requested, such as: Board of Trustees, Investment Committee Meetings, Audit, Budget and Finance Committee Meetings, etc.
Personnel Functions:
Provides, by example and leadership, motivation and direction to all Business Office staff that gets involved in the Foundation operations.
Offers positive performance and behavior feedback when appropriate.
Staff Development:
Attends and participates in workshops, seminars, etc., to keep abreast of current changes in non-profit laws and regulations.
Represents the Foundation in community, professional, and trade associations as requested.
Equipment and Supply Functions:
Assures that an adequate supply of supplies and equipment are on hand to meet the day-to-day operational needs of the Foundation.
Requests repairs for office equipment as necessary.
Budget and Planning Functions:
Prepares the annual operating budget, cost reports, tax returns, capital expenditures, etc., as necessary or directed.
Prepares an annual operating budget for approval by the Board of Trustees for Carmel Valley Manor Foundation and allocates the resources to carry out all needed activities of the Foundation.
Submits timely and accurate reports to federal, state and local government agencies.
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