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Webinar Project Manager 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Due to explosive growth, VertMarkets has identified the need to add a Webinar Project Manager to our team. As this is a new role, we're not only looking for someone who can fulfill the role effectively but someone who can help us establish, document, and continuously improve upon best practices for effective execution in logistics and outcomes.

The ideal candidate will possess relevant marketing/project management experience, preferably in the pharmaceutical, biotech, and/or medical device industries. More specifically, you will be responsible for the following:


  • Establish and document optimal workflows based on varying webinar packages. Create new package types. Help better define portions of the current packages VertMarkets offers.
  • Oversee aspects of all VertMarkets webinar packages sold across various industry segments, including:
  • Managing and coordinating a monthly schedule of all webinars sold
  • Coordinating and running kick-off calls with customers who have purchased a webinar to familiarize them with the process, determine the date and time the webinar will run (if not already established in the contract), identify the subject matter experts/presenters, schedule and run training on presentation tool with subject matter experts/presenters prior to the webinar.
  • Collect materials from the customer for webinar registration page
  • Schedule eblasts, newsletter sponsorships, social media messages, and other registrant engagement drivers for upcoming webinars, and write/develop effective messaging on behalf of our customers. Oversee image creation for messaging. Create unique URLs for each promotion in order to determine message effectiveness. Create new avenues of registrant engagement drivers and test them for effectiveness.
  • Collect slide deck materials and ensure they load properly into the presentation tool prior to the webinar
  • Run presentation tool during live webinar and provide technical support as needed
  • Moderate live webinar – Welcome attendees, introduce subject matter experts, run polls, coordinate Q&A sections, and interact with subject matter experts when and where it’s appropriate
  • Understand outcomes with customer’s marketing/strategic business team prior to the webinar and have the discretion appropriately help guide subject matter experts to that message if they haven’t reached it already
  • Facilitate the creation of an archived version of the webinar after it has run
  • Coordinate and execute any post-webinar promotions (if any) outlined in contract with the customer. Create messaging for said promotions.
  • Oversee attendee list processing post webinar to ensure that activity is captured in our database
  • Create and deliver post-webinar reporting to customer. Level of reporting based on package purchased.
Position Requirements

Required Education / Skills / Experience:

  • Bachelor's Degree, with a concentration in marketing, business administration, communications, or related discipline is highly desirable
  • 5 years’ experience as a Project Manager or similar preferably at B2B marketing agency, publishing company, or web media/digital agency
  • Strong presentation and moderating skills
  • Positive, collaborative attitude, with a confidence inspiring approach to problem solving and exceeding customer expectations.
  • Demonstrable knowledge and experience with project management methodologies, processes, and challenges
  • Extremely organized, with a high attention to detail, and a proven track record of strong time management
  • Concise, clear verbal and written communication and presentation skills
  • Highly resourceful, collaborative problem solver and quick learner
  • Ability to work both independently and cooperatively in a fast-paced environment
  • Open to feedback, with an ability to inspire, support and understand people
  • Ability to manage multiple projects simultaneously
  • Ability to build relationships and communicate effectively with cross-functional team members


Preferred Skills / Experience:

  • Experience working with brand content, content marketing, and/or custom content.
  • Ability to educate and inspire clients with possibilities and capabilities of VertMarkets products and services to help improve their marketing programs.
  • Experience using project manager software (Asana) to manage multiple projects simultaneously.
  • Background that includes B2B marketing, agency, and/or business publishing
  • Experience with Adobe Creative Cloud, Premiere Pro-Audio, Podcast creation and editing


VertMarkets offers a generous compensation package. In addition to a competitive salary, you'll enjoy:

  • Medical/vision/prescription/dental coverage for you and your family
  • 100% company-paid short- and long-term disability insurance
  • 100% company-paid life insurance
  • 401(k) with dollar-for-dollar company match up to 6%
  • 15 vacation days
  • 6 personal days
  • 13 company-paid holidays


To see all our job postings and showcases for some of our employees, just click on this link:

Tags webinar, client success, project management, onboarding, deadline driven, issue resolution, problem solving, implementation, strategic, collaboration, budgeting, resource management, process management  

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